Inactive

NSN 1H-8040-012244909-ST, TDP VER 030, QTY 71 KT, DELIVERY FOB ORIGIN. This part requires engineering source approval by the design control activity in order to maintain the quality of the part. Exist... NSN 1H-8040-012244909-ST, TDP VER 030, QTY 71 KT, DELIVERY FOB ORIGIN. This part requires engineering source approval by the design control activity in order to maintain the quality of the part. Existing unique design capability, engineering skills, and manufacturing/repair knowledge by the qualified source(s) require acquisition/repair of the part from the approved source(s). The approved source(s) retain data rights, manufacturing/repair knowledge, or technical data that are not economically available to the Government, and the data or knowledge is essential to maintaining the quality of the part. An alternate source must qualify in accordance with the design control activity's procedures, as approved by the cognizant Government engineering activity. The qualification procedures must be approved by the Government engineering activity having jurisdiction over the part in the intended application. ALL FIRMS SHOULD INCLUDE THEIR CAGE CODE ON SOLICITATION REQUESTS. Interested parties may obtain copies of Military and Federal Specifications and Standards, Qualified Products Lists (QPLs), Qualified Product Databases (QPDs), Military Handbooks, and other standardized documents from the DoD Single Stock Point (DODSSP) at Document Automation and Production Service (DAPS) in Philadelphia, PA. NOTE: Patterns, Drawings, Deviation Lists, Purchase Descriptions, etc. are NOT stocked at DODSSP. Most documents are available in Adobe PDF format from ASSIST-Online at: http://quicksearch.dla.mil/. Users may use ASSIST-Quick Search to search for and download available documents directly using standard browser software. Documents that are not available for downloading from ASSIST-Quick Search can be ordered from the DODSSP website using the ASSIST Shopping Wizard after obtaining a DODSSP Customer Account by following the registration procedures. Users who do not have access to the internet may contact the DODSSP ASSIST Help Desk at 215-697-6396 (DSN: 442-6396), or mail their request to DLA Document Services, Bldg. 4/D, 700 Robbins Avenue, Philadelphia PA 19111-5094. Based upon market research, the Government is not using the policies contained in FAR Part 12, Acquisition of Commercial Items, in its solicitation for the described supplies or services. However, interested persons may identify to the contracting officer their interest and capability to satisfy the Government's requirement with a commercial item within 15 days of this notice. Award will be made only if the offeror, the product/service, or the manufacturer meets the qualification requirement(s) at time of award, in accordance with FAR clause 52.209-1. The solicitation identifies the office where additional information can be obtained concerning qualification requirements and is cited in each individual solicitation.

Inactive

ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2022)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| INSPECTION AND ACCEPTANCE - SHORT VERSION|8|x||x|||||| TIME OF DELIVERY (... ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2022)|19|||||||||||||||||||| INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| INSPECTION AND ACCEPTANCE - SHORT VERSION|8|x||x|||||| TIME OF DELIVERY (JUNE 1997)|20|0001AA|49|365|0001AC|LOT|SEE DD1423|0001AD|Lot|180 DAYS ADC|0001AE|Lot|SEE SECTION 3 & DD1423||||||||| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)|16|Material - Invoice & Receiving Report (COMBO) Certifications - Stand-Alone Receiving Report ||TBD|N00104|TBD|TBD|see schedule|TBD|||NA|||||| NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|| EQUAL OPPORTUNITY (SEP 2016)|2||| EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)|4||||| WARRANTY OF DATA--BASIC (MAR 2014)|2||| EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN 2020)|2||| TRANSPORTATION OF SUPPLIES BY SEA (FEB 2019)|2||| FIRST ARTICLE APPROVAL--CONTRACTOR TESTING (SEP 1989)|10|3|0001AA|7|180|TBD|TBD|0001AA|30|x|| FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)|7|1|0001AD|180|TBD|30|x|| AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)|2||| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2020)|13|||||||||||||| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2022)|13|325520|500|||||||||||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||x| 1. This solicitation is issued using Emergency Acquisition Flexibilities (EAF) Government financing is not authorized 2. The quantity is reduced to 49 kits. 3. Clauses are updated due to quantity change and use of EAF. 4. Closing date extended to 12/13/22. \ 1. Closing date is extended to 12/1/22. 2. Clauses were updated. In addition to clauses added that are listed below, the following three clauses are incorporated: DFARS 252.225-7055, Representation Regarding Business Operations with the Maduro Regime (MAY 2022) DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022) FAR 52.204-17, Ownership or Control of Offeror (AUG 2020) 3. Delivery schedule added - See FAR 52.211-8. Final delivery of material shall be within 730 days after date of contract. Early and incremental delivery is desired and acceptable at no additional cost to the government. First Article Test requirements and Production Lot Test requirements must be met prior to shipment. \ 1. Closing date is extended to 11/17/2022. 2. Please note that this part requires engineering source approval by the design control activity in order to maintain the quality of the part. 3. The quantity required increased. \ 1. Any contract/order awarded as a result of this solicitation will be a "DO" rated order certified for national defense use under the Defense Priorities and Allocations System (DPAS). See 52.211-14, Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use. 2. The complete RFP package must be signed and returned prior to the closing date. Emailed proposals are acceptable. NECO quotes will NOT be accepted and will be determined non-responsive. 3. NAVSUP WSS Mech will be considering past performance in the evaluation of offers. 4. This procurement has First Article Test requirements. 5. This procurement has Production Lot Test requirements. 6. All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein. 7. If drawings are included in the solicitation, access must be requested on the individual solicitation page on Contract Opportunities via the Government's SAM.gov website. 8. Unless otherwise stated in the solicitation, submission of ALL DD form 1423 certification data (CDRLs) will be on or before 20 days prior to the material (line item 0001AA) delivery date. \ 1. SCOPE 1.1 This contract/purchase order contains the requirements for manufacture and the contract quality requirements for the EPOXY ADHESIVE . 2. APPLICABLE DOCUMENTS 2.1 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.1.1 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made. 2.1.2 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 2.1.3 The "Document Changes" section provides supersessions/changes to referenced documents. 2.2 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order shall take precedence. Nothing in this contract/purchase order, however, shall supersede applicable laws and regulations unless a specific exemption has been obtained. DRAWING DATA=5808332 |53711| C| |D|0001 | C|00001|0025972 DRAWING DATA=5808332 |53711| C| |D|0002 | C|00001|0032771 DRAWING DATA=5808332 |53711| C| |D|0003 | C|00001|0043312 DRAWING DATA=5808332 |53711| C| |D|0004 | C|00001|0057059 DRAWING DATA=5808332 |53711| C| |D|0005 | C|00001|0059114 DRAWING DATA=5808332 |53711| C| |D|0006 | C|00001|0070560 DRAWING DATA=5808332 |53711| C| |D|0007 | C|00001|0060387 DRAWING DATA=5808332 |53711| C| |D|0008 | C|00001|0038691 DRAWING DATA=5808332 |53711| C| |D|0009 | C|00001|0055275 DRAWING DATA=5808332 |53711| C| |D|0010 | C|00001|0051171 DRAWING DATA=5808332 |53711| C| |D|0011 | C|00001|0072124 DRAWING DATA=5808332 |53711| C| |D|0012 | C|00001|0070168 DRAWING DATA=5808332 |53711| C| |D|0013 | C|00001|0060223 DRAWING DATA=5808332 |53711| C| |D|0014 | C|00001|0069774 DRAWING DATA=5808332 |53711| C| |D|0015 | C|00001|0077708 DRAWING DATA=5808332 |53711| C| |D|0016 | C|00001|0055866 DRAWING DATA=5808332 |53711| C| |D|0017 | C|00001|0052385 DRAWING DATA=5808332 |53711| C| |D|0018 | C|00001|0053827 DRAWING DATA=5808332 |53711| C| |D|0019 | C|00001|0014105 DRAWING DATA=5808332 |53711| C| |D|0020 | C|00001|0018588 DRAWING DATA=5808332 |53711| C| |D|0021 | C|00001|0044609 DRAWING DATA=5808332 |53711| C| |D|0022 | C|00001|0020383 DOCUMENT REF DATA=PPP-C-96 | | |E |921231|A| | | DOCUMENT REF DATA=MIL-STD-129 | | |P |041029|A| |03| DOCUMENT REF DATA=FED-STD-141 | | |D |010322|A| | | DOCUMENT REF DATA=FED-STD-313 | | |D |000321|A| |01| DOCUMENT REF DATA=PPP-D-729 | | |E |831230|A| 1| | DOCUMENT REF DATA=ASTM-D845 | | |77 | |A| | | DOCUMENT REF DATA=ASTM-E1131 | | |93 | |A| | | DOCUMENT REF DATA=MIL-I-45208 | | |A |951103|A|2 | | DOCUMENT REF DATA=ASTM-D1141 | | | |900202|A| | | DOCUMENT REF DATA=ASTM-D1210 | | | |910219|A| | | DOCUMENT REF DATA=ASTM-D1364 | | | |901120|A| | | DOCUMENT REF DATA=ASTM-D185 | | | |900622|A| | | DOCUMENT REF DATA=ASTM-D1875 | | | |901130|A| | | DOCUMENT REF DATA=ASTM-D1974 | | | |940301|A| | | DOCUMENT REF DATA=ASTM-D2200 | | | |941003|A| | | DOCUMENT REF DATA=ASTM-D2240 | | | |920622|A| | | DOCUMENT REF DATA=ASTM-D2369 | | | |931215|A| | | DOCUMENT REF DATA=MIL-DTL-24441 | | |C |990519|A| | |1 |Y|38 |990104 DOCUMENT REF DATA=ASTM-D2698 | | | |910227|A| | | DOCUMENT REF DATA=ASTM-D304 | | | |900525|A| | | DOCUMENT REF DATA=ASTM-D3278 | | | |891229|A| | | DOCUMENT REF DATA=ASTM-C633 | | | |830117|A| | | DOCUMENT REF DATA=MIL-HDBK-774 | | |A |040830|A| | | DOCUMENT REF DATA=ISO9001 | | | |010417|A| | | DOCUMENT REF DATA=MIL-STD-973 | | | |920417|A| | | DOCUMENT CHANGE DATA=MIL-STD-147 |MIL-HDBK-774 DOCUMENT CHANGE DATA=PPP-B-636 |ASTM-D1974 3. REQUIREMENTS 3.1 Design, Manufacture, and Performance - Except as modified herein, the EPOXY ADHESIVE furnished under this contract/purchase order shall meet the design, manufacture, and performance requirements specified on drawing ;5808332 53711; cage ;53711; . 3.2 ;Material to be supplied as a two (2) component kit consisting of one (1) 55 gallon drum of epoxy part marked A (Component A) and one (1) 55 gallon drum of polyamide part marked B (Componet B). The quantity of each component in a kit shall be furnished in the proportions of 1022 parts of component A and 731 parts of component B by weight.; 3.3 ;Ingredients - The ingredients specified in the Specification Sheet, paragraph 6.7 of (53711) drawing 5808332 are approved for use in the manufacture of this compound. No alternate ingredients will be approved.; 3.4 Marking - This item shall be physically identified in accordance with ;the requirements of (53711) drawing 5808332 and MIL-STD-129; . 3.5 ;Special Marking - In addition to other marking required on the containers, special marking is required in accordance with paragraph 5.3 through 5.3.2 of (53711) drawing 5808332.; Shelf Life - Shelf Life shall be three (3) years from date of manufacture.See paragraph 3.6.2 053711 Drawing 5808332. 3.6 Qualification Requirements - This item contains components that must be manufactured by a Government Qualified Products List (QPL) supplier. 3.7 ;Material Safety Data Sheet (MSDS) - Material safety data sheet shall be in accordance with the requirements of paragraph 3.7 of (53711) drawing 5808332.; 3.8 ;Certification and Approval (Contractor)- Certification of Conformance and Approval is required.; 3.9 First Article Approval (Contractor Testing) - First Article Test (FAT) and approval is required. 3.10 Configuration Control - MIL-STD-973 entitled "Configuration Management", Paragraph 5.4.8, Configuration Control (Short Form Procedure), is hereby incorporated. The Contractor shall submit all Engineering Change Proposals in accordance with MIL-STD-973, Paragraph 5.4.8.2 and Appendix D. Requests for Deviations shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.3 and Appendix E. Requests for Waivers shall be processed in accordance with MIL-STD-973, Paragraph 5.4.8.4 and Appendix E. (Original and two copies shall be submitted to Contracting Officer, NAVICP-MECH, P. O. Box 2020, Mechanicsburg Pa. 17055-0788.) 3.10.1 Configuration Control - When the Contractor has received authorization on a prior contract for the same NSN for the use of a drawing of a later revision status, that authorization is hereby extended to all succeeding contracts/purchase orders until another drawing revision is approved. The Contractor will notify the PCO of this occurrence in each instance, in the response to the solicitation. Such notification shall be in writing setting forth the contract under which the prior authorization was granted, the date of the granting of the authorization, and the name of the granting authority. Contractors shall also refer technical inquiries (other than those covered by MIL-STD-973) on company letterhead signed by a responsible company official, with copies distributed as stated below. The original and two copies of all Contractor generated correspondence regarding configuration shall be submitted to Contracting Officer, NAVICP-MECH, P.O. Box 2020, Mechanicsburg, PA 17055-0788. Contractors are cautioned that implementing engineering changes, waivers, deviations or technical inquiries into the contract/purchase order without approval of the Contracting Officer will be at the sole risk of the Contractor. 3.11 Mercury Free - The material supplied under this contract/purchase order is intended for use on submarines/surface ships and therefore shall contain no metallic mercury and shall be free from mercury contamination. Mercury contamination of the material will be cause for rejection. If the inclusion of metallic mercury is required as a functional part of the material furnished under this contract, the Contractor shall obtain written approval from the Procurement Contracting Officer before proceeding with manufacture. The contractor's request shall explain in detail the requirements for mercury, identify specifically the parts to contain mercury, and explain the method of protection against mercury escape. Such a request will be forwarded directly to the Procurement Contracting Officer with a copy to the applicable Government Inspector. Upon approval by the Contracting Officer, the vendor will provide a "Warning Plate" stating that metallic mercury is a functional part of the item and will include name and location of that part. The use of mercury, mercury compounds, or mercury-bearing instruments and/or equipment in a manner which might cause contamination in the manufacture, assembly, or test of material on this contract is prohibited. The most probable causes of contamination are direct-connected manometers, mercury vacuum pumps, mercury seals, or the handling of mercury in the immediate vicinity. Mercury switches, mercury in glass thermometers, standard cells and other items containing mercury may be used if they are located so as not to constitute a contamination hazard. If external contamination by metallic mercury occurs or is suspected, the following test may be used to determine whether contamination by metallic mercury exists or whether corrective cleaning measures have been effective. Enclose the equipment in a polyethylene bag or close-fitting airtight container for eight hours at room temperature (70 degrees F minimum).Sample the trapped air and if mercury vapor concentration is 0.01 mg/cu meter or more, the material is mercury contaminated insofar as the requirements of this contract are concerned. These requirements shall be included in any subcontract or purchase order hereunder and the Contractor shall insure SubContractor compliance with these requirements. Technical questions pertaining to these requirements shall be referred to the Procurement Contracting Officer via the cognizant Administrative Contracting Officer. For background, the following information is provided: Mercury is corrosive to gold, silver, nickel, stainless steels, aluminum and copper alloys. Stainless steels, nickel, and copper alloys are widely used in reactor plants and other submarine/surface ship systems. Accidental trapping of mercury in a component could cause serious damage to vital parts. Mercury is also toxic if inhaled, ingested, or absorbed through the skin. It is evident that grave consequences could result from small amounts of mercury vapor present in an unreplenished submarine/surface ship atmosphere. 4. QUALITY ASSURANCE 4.1 Responsibility for Inspection - Unless otherwise specified in the contract/purchase order, the Contractor is responsible for the performance of all inspection requirements as specified herein. Except as otherwise specified in the contract/purchase order, the Contractor may use his own or any other facilities suitable for the performance of the inspection requirements specified herein, unless disapproved by the Government. The Government reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure supplies and services conform to prescribed requirements. 4.2 Inspection System Requirements - The supplier shall provide and maintain an inspection/quality system acceptable to the Government. The inspection system requirements for this contract/purchase order shall be in accordance with MIL-I-45208. Suppliers certified to perform under ISO 9001 or ISO 9002 are granted permission to utilize the one desired in lieu of MIL-I-45208. 4.3 Responsibility for Compliance - All items must meet all requirements of this contract/purchase order. The inspection set forth in this specification shall become a part of the Contractor's overall inspection system or quality program. The absence of any inspection requirements shall not relieve the Contractor of the responsibility of assuring that all products or supplies submitted to the Government for acceptance comply with all requirements of the contract/purchase order. Sampling in quality conformance does not authorize submission of known defective material, either indicated or actual, not does it commit the Government to acceptance of defective material. 4.4 Records of Inspection - (This requirement is not applicable to Government Purchase Orders) Records of all inspection work performed by the Contractor, as referenced elsewhere in this contract, shall be kept complete and available to the Government during the performance of the contract and for a period of four years after final delivery of supplies. 4.5 ;Material Safety Data Sheet (MSDS) - The contractor shall prepare and submit material safety data sheets in accordance with the contract data requirements list (DD Form 1423).; 4.6 ;Certification of Conformance - The Contractor shall prepare and submit a Certification of Conformance in accordance with requirements of paragraph 4.5.2 of 53711 Drawing 5808332 and the Contract Data Requirements List (DD Form1423).; 4.7 ;First Article Test/Inspection (Contractor) - The contractor shall conduct Destructive First Article Tests/Inspections on samples of sufficient size to permit the performance of all the tests and inspections as specified in paragraph 4.3, 4.6 and TABLE 1 of 53711 Drawing 5808332. NOTE:See changes to Drawing.; 4.8 First Article Test/Inspection Report - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423). The report shall be approved prior to production. 4.9 ;First Article Test/Inspection (Government) - The Contractor shall deliver samples in accordance with the requirements of paragraph 4.3.1 of 53711 Drawing to the authorized government test facility for destructive first article test/inspection in accordance with paragraph 4.3 of (53711) Drawing 5808332. Test samples that are consumed or destroyed in testing will not be returned by the government test facility. The contractors First Article Test Report and Certification of Conformance shall be delivered to the government test facility with the samples to be tested. The authorized Government test facility is Carderock Division Naval Surface Warfare Center, Code 6244, Philadelphia Naval Base, Philadelphia, Pa. 19112-5083. ; 4.10 Production Lot Test/Inspection Report - The Contractor shall prepare and submit a report in accordance with the Contract Data Requirements List (DD Form 1423). 4.11 ;Production Lot Test (Contractor and Government Destructive) - The contractor shall conduct production lot test on samples of sufficient size to permit the performance of all test/inspections as specified in paragraph 4.4 and to the test marked with asterisks in table 1 of (53711) drawing 5808332. After successful completion of testing by the contractor, samples in accordance with the requirements of paragraph 4.4.3 of (53711) Drawing 5805332 shall be delivered to the authorize government test facility for government production lot testing. NOTE: SEE DRAWING CHANGES. The contractor's Production Lot Test report and Certification of Conformance shall be delivered to the government test facility with the samples to be tested. Test samples that are consumed or destroyed in testing will not be returned by the government test facility. The authorized government test facility is Carderock Division, Naval Surface Warfare Center, Code 6244, Philadelphia Naval Base, Philadelphia, Pa. 19112-5083. A new lot shall not be produced until the previous lot has passed production lot test.; 5. PACKAGING 5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking shall be in accordance with the Contract/Purchase Order Schedule and as specified below. MIL-STD 2073 PACKAGING APPLIES AS FOUND ELSEWHERE IN THE SCHEDULE 6. NOTES 6.1 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS) (i.e.Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. A. Availability of Cancelled Documents - The DODSSP offers cancelled documents that are required by private industry in fulfillment of contractual obligations in paper format. Documents can be requested by phoning the Subscription Services Desk. B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. They may be obtained from the publishers of the applicable societies. C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to: Commander, Indian Head Division, Naval Surface Warfare Center Code 8410P, 101 Strauss Avenue Indian Head, MD 20640-5035 D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government Contract Number, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document. E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from: Contracting Officer NAVICP-MECH Code 87321 5450 Carlisle Pike P.O. Box 2020 Mechanicsburg, Pa. 17055-0788 F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered from: Commanding Officer NAVICP-MECH Code 009 5450 Carlisle Pike P.O. Box 2020 Mechanicsburg, Pa. 17055-0788 G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from: Naval Inventory Control Point Code 1 Support Branch 700 Robbins Avenue Phildelphia, Pa. 19111-5094 H. Interim Changes and Classified Specifications shall be obtained by submitting a request on DD Form 1425 to NAVICP-MECH. 6.2 ;Drawing Changes - Changes to Naval Sea Systems Command (53711) drawing for Epoxy Adhesive for Special Hull Treatment (DTNSRDC 2844-1102) 5808332 are provided as a hard copy attachment to this document.; Note: All Special Hull Treatment operations previously required 1,1,1-Trichloroethane use PF-145 HP Industrial Degreaser, manufactured by PT Technologies, as a direct replacement. P-T TECHNOLOGIES INC. 108 4TH AVE. SOUTH, SAFETY HARBOR, FL. 34695-0000 Telephone Number (800) 441-7874 Cage Number 0JVH6 6.3 Information regarding abbreviations, symbols and codes appearing on DD Form 1423 - The following information is provided to assist in understanding the intent of the requirement to provide a deliverable item to the government. The explanation of abbreviation, symbols and codes found in a block follows the block number as they appear on the DD Form 1423. Block A: Is the actual contract line item no. Block B: Is the actual collective physical list of the deliverable item(s) which are part of the total requirement of the contract/purchase order. Block C: Is the category of data required, TDP is defined in MIL-T-31000. TM is defined in Part 1X, Section B of DODI 5000.2. NAVICP has reasoned that most DD Form 1423's included in our solicitations meet the requirement of TDP as NAVICP does not regularly purchase only Technical Manuals without purchasing hardware and related TDP software. Therefore, most NAVICP DD Form 1423 category code will be TDP. Block D: Is the name of the parent system, next higher assembly, or the item being purchased. Block E: Is the purchase request number, request for proposal number, invitation for bid number or another number for tracking and monitoring purposes. Block F: Is the successful offerors name and or cage code. Block G: Is the name of the individual and or the code/activity of the individual who prepared the DD Form 1423 and included the requirement in the Technical Data Package (TDP). Block H: Self explanatory. Block I: Is the name and signature of the individual who approved the content and the need for inclusion of the DD Form 1423 in the TDP. Block J: Self explanatory. Block 1: Is the Exhibit Line Item Number (ELIN). Block 2: Is the title of the data item cited in Block 4. Block 3: Is the subtitle of the data item cited in Block 4 and is used if the title requires clarification. Block 4: Is the actual Data Item Description (DID) number or the actual Technical Manual Contract Requirements Number. In the event the DD Form 1423 is requiring a technical manual the numbered TMCR will be an attachment to the contract/purchase order. Block 5: Is the section and paragraph area, where the requirement statement for the DD Form 1423 will be found. Block 6: Is the activity that will inform the contractor of approval, conditional approval or disapproval of the deliverable item. Block 7: Is a code which designates authority for inspection and acceptance of the deliverable item. The definition of the codes is as follows: DD Form 250 Code Inspection Acceptance SS (1) (2) DD (3) (4) SD (1) (4) DS (3) (5) LT (6) (7) NO (8) (8) XX (9) (9) (1) Inspection at source. (2) Acceptance at source. (3) No inspection performed at source. Final inspection performance at destination. (4) Acceptance at destination. (5) Acceptance at source. Acceptance based on written approval from the Contract Officer. (6) Letter of transmittal only. LT should not be used when inspection is required. The data is sent by the contractor directly to the personnel listed in Block 14 of the DD Form 1423. LT is used when the contracting agency does not desire to have a DD Form 250 for each and every piece of data developed by the contractor. The only other authorized use of LT is the special case where the contracting agency does not desire to have separate DD Forms 250 but desires to have a Government quality assurance representative perform inspection. The Government quality assurance representative shall be listed on the distribution in Block 14 and requested to provide comments via the quality assurance letter of inspection. Use of the symbol LT is not authorized for data comprising final delivery of Technical Data Package of for Technical Manuals. (LT may, however, be used for delivery of preliminary TDP's or TM's). (7) As specified in Block 8 of the DD Form 1423. (8) No inspection or acceptance required. No DD Form 250 or letter of transmittal required. Use of the symbol NO is not authorized for data comprising Technical Data Packages or for Technical Manuals. (9) Inspection and acceptance requirements specified elsewhere in the contract. Block 8: Is the approval code - Items of critical data requiring specific advanced written approval prior to distribution of the final data item will be identified by placing an "A" in this field. This data item requires submission of a preliminary draft prior to publication of a final document. When a preliminary draft is required, Block 16 of the DD Form 1423 will show length of time required for Government approval/disapproval and subsequent turn-around time for the contractor to resubmit the data after Government approval/disapproval has been issued. Block 16 will also indicate the extent of the approval requirements, e.g., approval of technical content and/or format. Block 9: Is the distribution statement code which explains how the Government can circulate the deliverable item. The definition of codes A, B, C, D, E, F or X is as follows: A. Distribution of the item is unrestricted. B. Distribution of the item is limited to agencies only. C. Distribution of the item is limited to contractors with a cage code and have a DD Form 2345 on file with the Defense Logistics Service Center (DLSC) Battle Creek, Mich. or Government activities. D. Distribution of the item is limited to DOD activities and DOD contractors only. E. Distribution of the item is limited to DOD components only. F. Distribution of the item is restricted from Foreign Nations and Forign Nationals. Block 10: Is the frequency which the deliverable item is expected to be delivered to the Government. The abbreviations and their meaning. ANNLY Annually ASGEN As generated ASREQ As required BI-MO Every two months BI-WE Every two weeks DAILY Daily DFDEL Deferred Delivery MTHLY Monthly ONE/R One time with revisions QRTLY Quarterly SEMIA Every six months WEKLY Weekly XTIME Number of times to be submitted (1time, 2times...9times) Use of these codes requires further explanation in Block 16 to provide the contractor with guidance necessary to accurately price the deliverable data item. Other abbreviations not appearing on the above list may on occasion be used in Block 10 of the DD Form 1423. When other abbreviations are used they will be fully explained in Block 16 of the DD Form 1423. Block 11: Is the last calendar date, expressed in year/month/day format, the deliverable item is to be received by the requiring office cited in Block 6 of the DD Form 1423 for an item with a Block 10 entry indication a single delivery. If the item is to be submitted multiple times, the number stated is the number of calendar days after the frequency cited in Block 10 the item is to be received by the requiring office cited in Block 6 of the DD Form 1423. On occasion the deliverable item will be required to be submitted prior to the end of the frequency cited in Block 6. In that event the requirement will be fully explained in Block 16 of the DD Form 1423. Block 12: Is the date of first submission of the deliverable item to the requiring office (Block 4) expressed in year/month/day format. The abbreviations and their meaning are as follows: ASGEN As generated ASREQ As required DAC Days after contract date DFDEL Deferred Delivery EOC End of contract EOM End of month EOQ End of quarter Specific instructions for these requirements will be provided in Block 16. If the deliverable item is constrained by a specific event or milestone the constraint will be fully explained in Block 16 of the DD Form 1423. "As generated", "As required", and "Deferred Delivery" will always be fully explained in Block 16. Block 13: Is the date of subsequent submission of the deliverable item, after the initial submission. Subsequent submission is only used to indicate the specific time period. The data is required when Block 10 of the DD Form 1423 indicates multiple delivery is required. This does not apply to resubmission of a deliverable item that has been reviewed by the requiring office and determined to be only conditionally acceptable or unacceptable. Block 14a: Will contain the activity name(s) where the deliverable item is to be sent. If the activity is other than DCMC or NSPCC the full name, address (including code) will be specified. That specific information will be located in Block 16 of the DD Form 1423. Block 14b: Is the number of copies of draft and or final copies to be submitted. When final "Repro" copies ar to be submitted Block 16 will clarify the type of Repro copies required. (e.g., vellum, negative, etc.) Block 15: Is the total of each type of copies to be submitted as required by Block 14. Block 16: Is the block used to provide additional or clarifying information Blocks 1 through 15. This block is also the only area used to tailor the document listed in Block 4. Only deletions to the minimum requirements stated in the document in Block 4 are allowed. Block 16 may also be used to specify the medium for delivery of the data. Block 17: Is the block where the bidder or offerer is to enter the appropriate price group. The price group are defines as follows: A. Group I - Data which the contractor prepares to satisfy the Government's requirements. The contractor does not need this type of data to perform the rest of the contract. Price would be based on identifiable direct costs, overhead, General and Admin...