Covers, Ultrasound Probe
The Defense Health Agency (DHA) Medical Logistics (MEDLOG) Division Medical Materiel Enterprise Standardization Office (MMESO) and the Defense Logistics Agency (DLA) Troop Support Medical Prime Vendor... The Defense Health Agency (DHA) Medical Logistics (MEDLOG) Division Medical Materiel Enterprise Standardization Office (MMESO) and the Defense Logistics Agency (DLA) Troop Support Medical Prime Vendor (PV) Program announce a Sources Sought notification for the creation of a Qualified Suppliers Listing (QSL) for Covers, Ultrasound Probe. This is not a request for a price quote. The MMESO South is the lead MMESO for this project. These Covers, Ultrasound Probe products are for purchase by the Military Treatment Facilities (MTFs) of the Military Health System (MHS) and for the operational assemblages of the Army, Navy, Air Force, Marine Corps, and Naval Expeditionary Medical Support Command (NEMSCOM) and managed regionally by MMESOs North, South, West, Pacific and Europe, hereafter referred to as MMESOs. For information regarding DLA Troop Support Medical’s PV program please access the DMM Online web site at https://www.medical.dla.mil. This Sources Sought notification is intended to solicit information and products for evaluation in order to create a QSL for Covers, Ultrasound Probe in accordance with (IAW) FAR 9.2. The QSL for Covers, Ultrasound Probe will be established approximately 3 July 2020 and is anticipated to be the basis of a Standardization Action. All medical consumable items on this QSL must be on a Distribution and Pricing Agreement (DAPA) for the DLA Troop Support Medical/Surgical Prime Vendor (MSPV) Program. All participating vendors must complete the registration in the DAPA Management System (DMS) at https://www.medical.dla.mil/Portal/DapaMS/DapaMS.aspx and include either their DAPA number or their Defense Medical Materiel (DMM) number as part of their QSL Package Worksheet submission. Receiving a DMM number allows access to the DMS and is the first step to becoming a DAPA holder. DAPA holders must be prepared to ship items to the PVs, so that the PVs may carry inventory and MTFs may designate items as usage; therefore, standardized items may not be coded in the DMS as "drop ship only." NOTE: It is recommended that new participants contact each PV prior to adding items to DAPA, in order to gain a full understanding of the PV's requirements and any potential costs associated with PV handling of those items. If you qualify as a vendor on the QSL, you will then be invited, approximately 3 August 2020, to submit pricing quotes and a separate screenshot of your submitted DAPA Log submission or existing DAPA base uncommitted pricing for all required items to the MMESO POCs. Both pricing quotes and substantiating DMS documentation will be required for eligibility to enter into an Incentive Agreement (IA) for Covers, Ultrasound Probe. Only those vendors with an established DAPA will be eligible to enter into the subsequent IA. The Government reserves the right to standardize or not standardize on Covers, Ultrasound Probe. The MSPV Program requires that all items be manufactured in a Trade Agreements Act (TAA) Compliant Country (see DFARS 252.225-7020 AND 252.225-7021), unless it is determined that no functionally equivalent item is available from a compliant source. To be eligible for inclusion in the proposed QSL, all vendors are required to provide country of origin information in the QSL Package Worksheet. In addition, according to the DAPA Terms and Conditions, vendors must complete the DAPA TAA Certification for each item quoted. If a quoted item is a TAA Non-Compliant End Product, the Government can use this information to determine whether or not a non-availability determination exists or if the Government will make a non-availability determination for the item. Unless a non-availability determination is made or a waiver is obtained, TAA Non-Compliant Country End Products cannot be added to the QSL and/or DAPA. NOTE: The Contracting Officer will review submissions in response to the subsequent IA for Covers, Ultrasound Probe for country of origin purposes. Only vendors on the QSL who offer items which are US made, designated country, or qualifying country end products will be considered for an IA, unless the Contracting Officer determines that no functional equivalent item is available from a compliant source in accordance with DFARS 225.403(c)(i). Vendors are advised to keep this in mind when submitting their response to this Sources Sought notification. A. Products & Performance Required The MMESOs are seeking product line items in the category of Covers, Ultrasound Probe. Within the MHS MTFs and operational procurement this product line has an estimated annual sales volume of $608,093. This forecast is based on historical usage data during a recent 12-month period. 12 items are required for addition to the QSL and account for 76.04% ($462,365) of the total volume in sales of $608,093. The specifications for this project are shown in the “Requirements to Qualify for QSL” section below. B. Instructions to Vendors to Qualify for the QSL Vendors interested in qualifying for inclusion in the QSL must respond to this QSL Sources Sought notification by sending the appropriate QSL Package Worksheet and all supporting documentation via e-mail to the lead MMESO and DLA POCs below. The QSL requirements are outlined under Requirements to Qualify for QSL outlined below. Vendor must complete the QSL Package Worksheet in full to the MMESO POCs and DLA POC as listed in the QSL Source Sought notification by the above response date. The vendor’s submission must include all detailed information requested in the “Requirements to Qualify for QSL” section below and must also include: (1) Company name and address; (2) Company POC (Name and Phone Number, Fax Number, and E-mail address); (3) Commercial and Government Entity (CAGE) Code; (4) Identification of the Sources Sought notification to which the vendor is responding, and (5) DAPA or DMM number. Only ONE Manufacturer Part Number may be provided for each product description listed in Requirement 5 per submitted response. Vendors may provide multiple responses/submissions to the QSL Source Sought notification. Vendor must offer commercially available products for all items offered in response to this Sources Sought notification. Supporting documentation must be in form of commercially available catalogs and product literature (e.g. brochures, user manuals, product packaging, product specification sheets, product images, etc.). Due to the potential for e-mail to be lost in transmission, from network security, etc., vendors are strongly encouraged to confirm with the lead MMESO that their e-mail submission has arrived. Each submitting vendor is advised to confirm receipt allowing adequate time for resubmission before the due date and time. Any vendor experiencing difficulty opening the Worksheet may contact the MMESO POCs. The MMESO POC will provide a Worksheet copy via an alternate method (fax, e-mail or hard copy). Vendors that do not meet the deadline of COB 5:00 PM Central Standard Time (CST) on the response date above for this QSL Sources Sought notification will not be included in the lead MMESO’s review to establish the QSL and thus will not be able to participate in the subsequent Standardization Action. Requirements to Qualify for QSL The requirements for this product line are outlined below. Complete answers and all supporting documentation must be provided with the vendor’s submittal by the response date stated in this QSL Sources Sought notification. A vendor who does not meet all of these requirements or who does not submit documentation to support these requirements as requested will not be qualified for the QSL. Vendors must provide responses to this Sources Sought notification via the QSL Package Worksheet. Technical Review Supplier Requirements: Vendor must have a DAPA or be in the process of applying for a DAPA number for the product line listed. Vendor must provide their DAPA number or provide date of application and DMM number proving access to the DMS, as the subsequent Standardization Action requires vendors to have all required items on DAPA. Vendor must have an agreement with the current DoD Medical/Surgical Prime Vendor CARDINAL HEALTH, or must work with CARDINAL HEALTH to initiate an agreement, as standardized items from this QSL will be distributed via the MSPV program. Vendor must have an agreement with the current DoD Medical/Surgical Prime Vendor OWENS & MINOR, or must work with OWENS & MINOR to initiate an agreement, as standardized items from this QSL will be distributed via the MSPV program. Vendors must validate that their account is Active in the System for Award Management (SAM) and provide CAGE Code. Vendors in the process of obtaining a CAGE Code must provide documentation to support that they have registered in SAM. Vendors without a CAGE Code and/or a SAM account will not be considered for participation in the subsequent Standardization Action. See https://www.sam.gov/portal/public/SAM/. Required Products: 5. Vendor must provide manufacturer part numbers that meet the product descriptions below. Vendor must submit the following information via QSL Response Worksheet for each offered product: Vendor Part Number (PN), Manufacturer PN, Manufacturer Name, Full Item Description, Unit of Measure (UOM), Quantity (QTY) in UOM, Unit of Inner Packaging (UOP), QTY of UOM in UOP, Unit of Sale (UOS), and QTY of UOM in UOS. The vendor must provide country of origin for all required items and any optional items offered. Vendor must provide product catalog & literature for any items offered in response to this Sources Sought notification. Only ONE Vendor Part Number (PN) should be provided for each item/sample. Vendor must send the same part number(s) for evaluation(s) as provided in response to this QSL Announcement and as noted in the QSL Package Worksheet. Required Products - Annual Usage in Units 5.1 COVER ULTRASOUND PROBE NON-STERILE FLAT FOLD TAPERED 2.25 TO 2.5 INCHES WIDE REDUCED TO 1.72 TO 1.8 INCHES WIDE BY 9.5 INCHES LONG PRE-GELLED - 185,300 5.2 COVER ULTRASOUND PROBE NON-STERILE FLAT FOLD TAPERED 3.25 INCHES WIDE REDUCED TO 1.60 TO 1.75 INCHES WIDE BY 9.5 INCHES LONG PRE-GELLED - 13,300 5.3 COVER ULTRASOUND PROBE NON-STERILE ROLLED STRAIGHT 1 INCH WIDE BY 11.5 TO 12 INCHES LONG NO GEL WITH ELASTIC BANDS - 32,176 5.4 COVER ULTRASOUND PROBE STERILE FLAT FOLD STRAIGHT 7 INCHES WIDE BY 24 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS - 652 5.5 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 4 INCHES WIDE BY 24 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS - 2,737 5.6 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 4 TO 5 INCHES WIDE BY 96 INCHES LONG GEL INCLUDED - 733 5.7 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 5 TO 5.5 INCHES WIDE BY 48 TO 58 INCHES LONG 3D-BOX END GEL INCLUDED WITH ELASTIC BANDS - 2,772 5.8 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 5.5 INCHES WIDE BY 24 INCHES LONG 3D-BOX END GEL INCLUDED WITH ELASTIC BANDS - 2,264 5.9 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 5.5 INCHES WIDE BY 36 INCHES LONG 3D-BOX END GEL INCLUDED WITH ELASTIC BANDS - 6,864 5.10 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 5.5 INCHES WIDE BY 58 INCHES LONG 3D-BOX END GEL INCLUDED WITH ELASTIC BANDS - 5,380 5.11 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 6 INCHES WIDE BY 48 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS - 9,580 5.12 COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 6 INCHES WIDE BY 96 INCHES LONG FORM FITTING TIP GEL INCLUDED WITH ELASTIC BANDS - 2,314 6. Vendor must provide Covers, Ultrasound Probe products that are not made with natural rubber latex. Vendor must also provide submittal documentation establishing that the offered products are not made with natural rubber latex. The vendor must meet this requirement in one of three ways: 1) demonstrating that the labeling or product information for the offered products contains the FDA recommended statement "Not made with natural rubber latex," 2) demonstrating that the ISO BS EN 15223-1:2016 symbol [reference number 5.4.5] is on the labeling or product information for the offered products, or 3) if the product labeling or product information do not contain the FDA recommended statement or the ISO BS EN 15223-1:2016 symbol [reference number 5.4.5], the vendor must provide a signed letter stating that the offered products are "not made with natural rubber latex." 7. Vendor must provide Covers, Ultrasound Probe products that are single use items and provide supporting documentation with initial submittal. 8. Vendor must provide written and/or pictorial instructions for use (IFU) with each sterile telescopically folded Covers, Ultrasound Probe product and provide documentation to support this requirement with initial submittal. 9. Vendor must provide sterile Covers, Ultrasound Probe products that are individually packaged and provide supporting documentation with initial submittal. 10. Vendor must provide sterile Covers, Ultrasound Probe products with internal content sterile and indicated as such on the individual product packaging; whether in printed language or by an accepted ISO BS EN ISO 15223-1: 2016 sterile symbol, and provide documentation to support this with initial submittal. 11. Vendor must provide sterile Covers, Ultrasound Probe products that display the “Lot Number” and expiration/use by date on individual product packaging and provide supporting documentation with initial submission. 12. Vendor must provide sterile Covers, Ultrasound Probe products that are packaged with an overwrap (e.g., peel package) which will allow for aseptic presentation to a sterile field and provide supporting documentation with initial submission. 13. Vendor must provide non-sterile “rolled” Covers, Ultrasound Probe products in “bulk” boxes of no greater than 100/box, 600/case and provide supporting documentation with initial submittal. 14. For Covers, Ultrasound Probe products that are either pre-gelled or contain gel, vendor must provide gel that is aqueous/water-soluble and supporting documentation with initial submittal. 15. For Covers, Ultrasound Probe products that are either pre-gelled or contain gel, vendor must provide gel that is alcohol-free and provide supporting documentation with initial submittal. 16. For Covers, Ultrasound Probe products that are either pre-gelled or contain gel, vendor must provide gel that is formaldehyde-free and provide supporting documentation with initial submittal. 17. For Covers, Ultrasound Probe products that are either pre-gelled or contain gel, vendor must provide gel that is non-corrosive and provide supporting documentation with initial submittal. 18. For Covers, Ultrasound Probe products that are either pre-gelled or contain gel, vendor must provide gel that has a minimum shelf life of 12 months and provide supporting documentation with initial submittal. 19. For Covers, Ultrasound Probe products that contain separately packaged gel, vendor must provide individual product packaging that displays a “Lot Number” and expiration/use by date for the gel product, and provide supporting documentation with initial submission. Vendor may provide any or all of the additional items listed below, following the same format as for requirement number 5. Optional Products 1. COVER ULTRASOUND PROBE NON-STERILE FLAT FOLD STRAIGHT 4 INCHES WIDE BY 16 INCHES LONG NO GEL 2. COVER ULTRASOUND PROBE STERILE ROLLED STRAIGHT 1.02 INCHES WIDE BY 11.8 INCHES LONG WITH ELASTIC BANDS 3. COVER ULTRASOUND PROBE STERILE ROLLED STRAIGHT 1.6 INCHES WIDE BY 11.8 INCHES LONG NO GEL WITH ELASTIC BANDS 4. COVER ULTRASOUND PROBE STERILE ROLLED STRAIGHT 5 INCHES WIDE BY 96 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 5. COVER ULTRASOUND PROBE NON-STERILE ROLLED STRAIGHT 1.6 INCHES WIDE BY 11.8 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 6. COVER ULTRASOUND PROBE NON-STERILE ROLLED TAPERED 1 INCH WIDE BY 11.8 INCHES LONG NO GEL 7. COVER ULTRASOUND PROBE STERILE FLAT FOLD STRAIGHT 3 INCHES WIDE BY 96 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 8. COVER ULTRASOUND PROBE STERILE FLAT FOLD STRAIGHT 5 TO 5.5 INCHES WIDE BY 48 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 9. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 3.5 INCHES WIDE BY 36 INCHES LONG FORM FITTING TIP GEL INCLUDED WITH ELASTIC BANDS 10. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 4 INCHES WIDE BY 96 INCHES LONG GEL INCLUDED 11. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 5.5 TO 6 INCHES WIDE BY 58 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 12. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 6 INCHES WIDE BY 33 TO 36 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 13. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 6 INCHES WIDE BY 96 INCHES LONG GEL INCLUDED WITH ELASTIC BANDS 14. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD STRAIGHT 6 INCHES WIDE BY 96 INCHES LONG PRE-GELLED 15. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD TAPERED 6 INCHES WIDE REDUCED TO 1.2 INCHES WIDE BY 96 INCHES LONG 16. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD TAPERED 6 INCHES WIDE REDUCED TO 3.0 INCHES WIDE BY 96 INCHES LONG NO GEL 17. COVER ULTRASOUND PROBE STERILE TELESCOPIC FOLD T-SHAPED 5 INCHES WIDE BY 96 INCHES LONG FORM FITTING TIP NO GEL WITH ELASTIC BANDS Evaluation Evaluations for this product line will be done by a panel of experts as a technical review to determine which vendors meet the requirements. Vendors who provide all requested information and meet the requirements will be selected for inclusion on the QSL. Vendors will be notified of whether they met or did not meet the QSL requirements by approximately 3 July 2020. Points of Contact (POCs): MMESO South Team Leader Contractor Mr. David Sheaffer, 210-536-6075, david.v.sheaffer.ctr@mail.mil, and MMESO South Clinical Analyst Contractor Dr. Jim Quinn, james.e.quinn28.ctr@mail.mil, 210-536-6071. DLA Troop Support Medical Contracting Officer: Tara J. Perrien, tara.perrien@dla.mil, 215-737-8307.
Data sourced from SAM.gov.
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