MCAGCC/MAGTFTC Telephone Technical Assistance & Maintenance Support Services
The G-6 Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms, CA provides all voice and data transport services aboard MCAGCC Twentynine Palms, and requires technical assistance and mainten... The G-6 Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms, CA provides all voice and data transport services aboard MCAGCC Twentynine Palms, and requires technical assistance and maintenance support in order to provide reliable service. The purpose of this contract is to provide G6 MCAGCC Twentynine Palms with managed services with an Extended Service Plan (ESP) for dispatch support and Technical Assistance Services/Emergency Technical Assistance Services (TAS/ETAS) for the existing Avaya CM6 voice systems, Brocade switches and routers, and Callware Callegra Voice Mail systems and other support systems. This Contract shall include the service requirements of TAS, ETAS, Return and Repair Replacement, and remote Diagnostics, based on the Avaya CM6 S/W release 6.3.111 that is set up in geo-survival mode, CM0 and CM1 (dual S8800 Servers) which is located in building 1986 (DCO). In addition to the Dual Cores, there are 4 (four) pairs of S8300 survivable remote servers located on MCAGCC Twentynine Palms. The voice network is all interlinked using a GPON/Brocade based network via an optical DWDM as (Host-to-node, node-to-Host-to-node, and node-to-Host-to- Public network). The ESP shall include coverage providing on-site dispatch support to resolve complex technical issues that cannot be resolved via remote support, the furnishing of all labor, transportation, materials, equipment, tools, and supervision related to the work necessary to fulfill the requirements of the PWS. The Government shall have access to the listed equipment vendor’s web portal for support tools, technical documentation, and software downloads and patches. The contract shall provide Original Equipment Manufacturer (OEM) Certified Technicians/Engineers for the listed equipment list. The contractor shall use OEM vendor approved practices and methodology in the execution of this contract. The contractor shall provide technical support for issues beyond the government’s capability of all operation, maintenance, provision and administration (i.e., issues arising from daily or vendor suggested pushes). The contractor shall provide testing, fault isolation, problem resolution provisioning, administration, operation, maintenance, and system restoration to include emergency response and the execution of their responsibilities. Technician support shall include, but is not limited to, software support (patches bug fixes, etc.) provisioning, documentation guides, testing, diagnostic fault isolation, problem resolution, system restoration and reports as they apply to existing hardware and software. Emergency restoration will be handled as a Top Priority and Emergency Status Determination resides with MCAGCC Twentynine Palms. Emergency is defined as critical service outage or degraded equipment that is at risk of significantly having a negative network impact. The contractor will have a (20) twenty working day window to rectify all issues before being required to elevate the unresolved issues to appropriate vendor. The contractor shall notify the government of this action and coordinate all such transactions with the government appointed representative. The contractor shall utilize to the full extent in providing support from start to finish with government participation when it requires physical card replacement, call processing test, and structural identification. Trouble Reporting A toll free number access will be established for 24x7x365 TAS/ETAS support with remote diagnostics and restoration capabilities and direct access to manufacturer Network Operation Center (NOC) facilities. Normal business hours are from 0700-1630 on weekdays, Pacific Time Zone. Routine TAS requests shall be responded to via verbal communication by technicians assigned to tickets within (4) four hours. ETAS requests shall be responded to via verbal communication by technicians assigned to tickets no more than one (1) hour. The above shall be utilized when any issues arise beyond the abilities of the Government as defined by this PWS. Repair and Return/Replacement Service shall be provided to on-site government technicians to call a customer service help desk to receive a return material authorization (RMA) number for Repair and Return/Replacement parts and/or services. All replacements/repairs shall be the same part number and version of the part requesting repair or replacement. As an authorized customer, an RMA will be provided with contact/shipping information to 24x7x365 customer service desk for each part to be returned and repaired/replaced. E-mail confirmation shall be provided to MCAGCC Twentynine Palms upon RMA assignment and upon shipment; with each shipment e-mail containing mode of shipment and waybill information Routine shipments will be at minimum via UPS ground. All shipments are to be prepared in accordance with commercial packaging standards (i.e., anti-static) and be properly marked with RMA for easy identification by the customer. The contractor shall incur all shipping costs. Routine Replacements(R/R). Contractor shall provide unlimited R/R services to support the systems identified in this proposal. The contractor shall provide R/R support that will consist of all functions required to restore failed components. This support consists of the repair or replacement of electronic circuit packs, major subassemblies, modules, printed circuit boards, equipment chassis and any/all repairable replaceable items of the identified equipment in the PWS. Emergency Replacements. Emergency replacements shall be replenished as requested/needed. Emergency replacement consists of like-for-like replacement items shipped within 24 hours of a verbal replacement request from the Contracting Officer’s Representative(s) (COR) or authorized representative. Emergency shipments shall be coordinated the COR or authorized representative based on customer requirements, location, and size/weight of the shipment. Software Patches. Patches or updates needed to maintain security standards, system updates, or to fix outages, including those for vendor specific applications or the base operating systems themselves, shall be fully provided by the contractor. On-Site Support. In the event on site Tech support is required for emergency response, the contractor shall have a technician arrive to the location within 24 hours and shall be escorted by COR appointed personnel. The contractor shall incur all travel costs. EQUIPMENT LIST. The following equipment is currently utilized by G6 MCAGCC Twentynine Palms voice and data system. This paragraph constitutes notice to the contractor that G6 MCAGCC Twentynine Palms may obtain additional equipment in support of the voice and data system..[ECCB1] [KCKL2] End Office Switching Types 2 - Avaya CM6 DL-360 10 - Avaya Gateway G650 50 - Avaya Gateway G450 8 - Avaya Geo Survivable Servers - DL-360 2 – Avaya AES Services Servers – DL-360 1 – Backup server R520 1 – DHCP server R320 System Size - Quantity 845 - Trunk Ports 6500 - Line Ports Peripheral Equipment Interfaced To The Avaya Cm6 1 - Callware Callegra R320, 96 SIP trunks, 2000 users 1 - Compunetix Sonexis Conference Manager, 4 T1s from Avaya to Compunetix 2 - Brocade MLXe-8 15 – Brocade ICX6450 1 – Brocade Network Advisor server R520 1 – ION SA5630 appliance 1 – ION Priisms server R320 1 – ION routing device GPS clock with bits timing and NTP server SECURITY MCAGCC TWENTYNINE PALMS SECURITY REQUIREMENTS AND RESTRICTIONS. The contractor is responsible for establishing Rapid Gate access at no additional cost to MCAGCC Twentynine Palms. The contractor, contractor employees, and contractor subcontractors shall comply with these requirements. Failure to comply with security requirements does not relieve the contractor of performance requirements. The current MCAGCC Twentynine Palms contractor access requirement is to present to the Station Pass & ID office located at Building 901/MCAGCC Twentynine Palms Main gate, two forms of identification to include one (1) picture identification. Acceptable forms of identification include a valid state driver’s license, a valid state identification card, US passport, social security card and birth certificate. If there are any questions concerning identification requirements or document applicability contact the Contracting Officer Representative if one is identified in the contract or the Contracting Officer identified on page one of the contract. Responsibility to provide correct documentation in order to gain access to MCAGCC Twentynine Palms is that of the contractor. Vehicle access requires presenting to the Station Pass & ID a valid state driver’s license, current vehicle insurance card, and valid vehicle registration. Contractor and subcontractor employee compliance with installation rules and regulations. The Contractor is responsible for ensuring that each of its subcontractors fully complies with the following requirements: The Contractor is responsible for providing information required to obtain clearances, permits, passes, or security badges required for Contractor personnel or equipment access. This includes information required for police or background checks or investigations and all other requirements of the issuing activity. The Contractor is responsible for ensuring such clearances, permits, passes, or security badges are promptly returned to the issuing activity upon termination of an employee, completion of a project, or termination of a contract or subcontract. All Contractor personnel performing work under this contract who require access to military installations shall obtain personal entry and vehicle passes from the Provost Marshall’s Office (PMO) of each base. The Commanding Officer of the base, or his designated representative, has broad authority to remove or exclude any person in fulfilling his responsibility to protect personnel and property, to maintain good order and discipline, and to ensure the successful and uninterrupted performance of the Marine Corps mission. In the exercise of this authority, the Commanding Officer, or his designated representative, may refuse to grant personal entry passes or may bar Contractor employees, including employees who have been granted a personal entry pass. Refusal to grant an employee a personal entry pass or barring of an employee does not relieve the Contractor of the responsibility to continue performance under this contract. The Contractor’s employees shall observe and comply with all base rules and regulations applicable to contract personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. Then only exception to posted speed limits is passing troops in formation where the speed shall be reduced to 10 miles per hour. Troops in formation have the right-of way over all vehicular traffic. Contractor personnel performing work under this contract shall be readily identifiable an employee of the contractor through the use of uniforms or nametags, or via an alternate method approved by the contracting officer. Contractor personnel and equipment entering a military installation are subject to security checks. Contractor personnel shall follow any direction given by Military Police or other security or safety person No photographs of systems or equipment will be permitted. The contractor must submit requests to the Director of the Mission Assurance department for any photos that are to be taken while onboard MCAGCC Twentynine Palms. DELIVERABLES. The contractor shall provide, within 5 days of contract award, a Primary POC, organization chart for escalation. The contractor shall provide, within 5 days of contract award, customer identification for ease with trouble reporting when contracting contractor. The contractor shall provide reports detailing actions taken to resolve issues reported by MCAGCC Twentynine Palms within 72 hours when requested. SERVICE DELIVERY SUMMARY Performance Objective ~ PWS Reference ~ Performance Threshold Emergency Restoration ~ 4.1.8 ~ 20 working days to rectify all issues before elevation to appropriate OEM Vendor. Routine TAS Requests ~ 4.2.3 ~ Response within 4 hours ETAS Requests ~ 4.2.4 ~ Response within 1 hour Return Material Authorization ~ 4.3 ~ Provide RMA number for each request. Provide email confirmation for each shipment. Emergency Replacements Shipped ~ 4.5 ~ Shipped within 24 hours of request On-Site Support ~ 4.7 ~ Technician shall arrive to location within 24 hours. Reports ~ 7.3 ~ 72 hours after request PLACE OF PERFORMANCE. Performance may require access to the following, locations at MCAGCC TWENTYNINE PALMS. Building 1986 (main DCO) Building 5007 Building 1981 Building 1558 Building 1002 Building 1145 PERIOD OF PERFORMANCE. The period of performance shall be a one (1) year base with four (4) one (1) year options. GOVERNMENT FURNISHED INFORMATION AND FACILITIES. Government furnished information, such as building locations, required by the contractor for the performance of this contract will be provided with each request. All information received remains the property of the United States Government. The Contractor may be in contact with data subject to the Privacy Act (Title 5 of U.S. Code, Section 552.a). Reports and data shall be identified and safeguarded accordingly. Agency procedures shall be followed. The Contractor shall ensure that contractor employees assigned to this requirement are briefed annually on properly identifying and handling privacy act data/ information. CONTRACTOR RESPONSIBILITIES. The Contractor shall provide shipping as required. The Government will not pay any travel expenses as part of this PWS. There is no requirement for Government Furnished Facilities. If vendor provides “on-site” support, access will be granted as required. CONTRACTOR UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor. GOVERNMENT POINT OF CONTACT. The Government points of contact will be identified at award. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The QASP is developed to provide the standard of surveillance for monitoring the support services contract and provides a systematic method to evaluate the services the contractor is required to furnish. The vendor shall include a Quality Assurance Surveillance Plan (QASP) to be considered a complete quote. While the quality of QASP will not be evaluated as a part of the technical capability factor, the vendor shall submit an effective QASP from which the Government can predict the likelihood of receiving quality services. The Government reserves the right to approve, alter, or replace the submitted QASP with the Government's own plan.
Data sourced from SAM.gov.
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