Inactive Total Small Business Set-Aside (FAR 19.5)

GENERAL REQUIREMENTS. 1.1. Description of Services. 1.1.1 Scope. Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms operates and maintains military training range areas established on U.S... GENERAL REQUIREMENTS. 1.1. Description of Services. 1.1.1 Scope. Marine Corps Air Ground Combat Center (MCAGCC) Twentynine Palms operates and maintains military training range areas established on U.S. Department of Defense (DoD) controlled federal lands within San Bernardino County, California. Radio repeaters, telemetry equipment, and microwave equipment are located at strategic mountaintop relay communication sites. The relay sites are positioned at altitudes ranging from 800 to 6,000 feet, and most of the relay sites are inaccessible by ground vehicles due to steep mountainous and desert terrain within the boundaries of MCAGCC. Rotary wing transportation and operational services are required to transport maintenance personnel, parts, and equipment within the weight limits of the helicopter to the remote relay communication sites. Contractor shall provide aircrew, ground personnel, supplies, ancillary support services and equipment to perform dedicated and/or ad hoc Federal Aviation Regulation 135 airlift operations (at both military and commercial airports/airfields/landing zones). Operations include the movement of passengers and light cargo (or combination thereof). The staging area location is to be determined. Any change in staging area location will be communicated and coordinated with the Contractor. 1.1.2 Aircraft Capability. The Contractor shall have the capability to provide the following aircraft to support this requirement. Table 1. Aircraft Specifications/Requirements. Aircraft Type Medium Lift Rotary Wing Quantity 1 Estimated Working Days 12 Days *includes 1 days for mobilization and 1 days for demobilization Description Ability to carry 9 PAX (Avg. Person Weight of 250lbs plus personal and professional 300 Nautical Miles unrefueled range Maximum lift requirement of up to 2,500 lbs. (PAX and/or internal or external cargo) Configurable compartment (ability to add/remove seats for more PAX or cargo) 1.1.3 Location Specific Scope. The Contractor shall base their aircraft at the location of their choosing within a reasonable distance from the project site as approved by the Contracting Officer (KO). The Government is not required to provide storage and/or maintenance facilities for aircraft and equipment at the staging area or any other location. The Contractor can request aircraft overnight storage from Range Management/Range Scheduling aboard the MCAGCC for the performance period. Overnight storage is subject to availability and availability is not guaranteed by the Government. 1.1.4 Air Carrier Information. All aircraft utilized must be licensed, operated, and maintained in accordance with all applicable rules, regulations, and standards of the Federal Aviation Administration (FAA), Federal Aviation Regulations, Department of Transportation (DOT), and Department of Defense (DoD), giving particular attention to the responsibility of the air carrier to perform air transportation with the highest degree of safety. The carrier shall have a current FAA authorization certificate to operate over routes and into the airfields specified under Instrument Flight Rules and/or Visual Flight Rules (VFR) condition. 1.2 Personnel Requirements. 1.2.1. Operations Contact. The Contractor shall designate principal point(s) of contact (POC) to interface with the KO and the Contracting Officer’s Representative (COR). The Contractor is responsible for ensuring the POC information remains current throughout the life of the contract. The POC information shall be provided in writing to the KO and COR within five business days after contract award. At a minimum, the Contractor shall provide a 24-hour contact number, email address, business address, and hours of operation for the POC. The Contractor shall also identify Emergency POC(s), if different than primary POC(s), by name, email address, and mobile number to be available 24-hours a day, 7-days a week, to resolve all maters in performance of this requirement. 1.2.3 Contractor Personnel Termination/Replacement. The Contractor shall notify the KO and COR within 24 hours of the employment or termination of any on-site Contractor personnel by providing an updated list of personnel which includes, at a minimum, the following information: name (last, first, middle initial), primary position title, and date of on-site employment or termination. 1.2.4 Removal from Worksite. If the KO or COR notifies the Contractor that the employment or the continued employment of any contract employee is prejudicial to the interests or endangers the security of the United States of America, that person shall be removed, barred from the worksite and replaced at Contractor expense. The Contractor shall make any changes necessary in the appointments. 1.2.5 Aircrew. The Contractor shall provide an aircrew and required personnel for each primary aircraft assigned. Based on the project, the Government may request and the Contractor shall provide a qualified rigger and/or loadmaster. Aircraft loadmaster and rigger can be one individual who possesses the appropriate qualifications and certifications for both duties. The Contractor’s aircrew members shall be trained, qualified, maintain proficiency and comply with duty day requirements in accordance with the applicable Federal Aviation Administration Regulations Part 135 “Operating Requirements: Commuter and on Demand Operations and Rules Governing Persons on Board Such Aircraft” (14 Code of Federal Regulations (CFR), Ch. I, Subch. G, Part 135). Pilots must have experience flying in high winds. 1.2.6 Aircraft Maintenance Personnel. Contractor’s aircraft maintenance personnel shall be trained, qualified, and maintain proficiency in accordance with Federal Aviation Administration Regulations Part 135 (14 CFR, Ch. I, Subch. G, Part 135), and 32 CFR Part 861 (“Department of Defense Commercial Air Transportation Quality and Safety Review Program”). 1.3 DoD Approval and Additional Standards. In accordance with Department of Defense Instruction (DoDI) 4500.53, “DoD Comercial Air Transportation Quality and Safety Review Program” dated October 20, 2008 with incorporated Change 1, December 1, 2010, the Contractor operating the aircraft must be an approved DoD air carrier, as determined by the Commercial Airlift Review Board (CARB), and must maintain this approval throughout the performance of this contract. The Contractor shall comply with all Federal Aviation Administration (FAA) requirements, and with all DoD additional standards including those established by DoD Commercial Airlift Division (i.e., the Air Mobility Command (AMC)/A3B) as published on the following website: https://www.amc.af.mil/Home/AMC-Commercial-Services/ . 1.4 Aircraft Condition. Every aircraft shall be certified as airworthy by trained and certified mechanics for that specific airframe. Airworthiness certificates shall be made available to the Government upon request. The Government is entitled to perform an independent assessment of the condition of any contract aircraft at any time. The Government may also request that an independent assessment of any aircraft used in performance on this contract be conducted at contractor expense. The Contractor will make available, at the KO’s request, a copy of each aircraft’s maintenance history. The Government reserves the right to inspect aircraft, maintenance records, and employee records at any time. 1.4.1 Alternate/Spare Aircraft. Alternate aircraft are not required under this contract nor is the Government under any obligation to accept performance by alternate aircraft. The KO has sole discretion in permitting the contractor to change/add alternate aircraft. 1.4.2 Aircraft Replacement or Addition. Throughout the period of performance, a Contractor may request approval from the KO to replace an aircraft with an aircraft of similar capability. Replacement aircraft shall be DoD approved prior to operation. Contractor shall submit a written notification to the KO detailing the reason for the change or addition. 1.4.3 Maintenance. The Contractor shall perform both scheduled and unscheduled maintenance. Maintenance may occur on US Military installations with prior coordination and the express permission of the Government. The Contractor will provide all parts, tools and equipment, labor, and expertise necessary to complete required maintenance tasks. Maintenance downtime will be coordinated between the Contractor and the COR. The Contractor shall provide a timetable for scheduled maintenance and an estimated completion time for unscheduled maintenance. Preventive maintenance service schedules for aircraft shall conform to manufacturers recommended servicing intervals. All maintenance shall comply with the air carriers Federal Aviation Administration approved Continuous Airworthiness Maintenance Program (CAMP). In the event an aircraft becomes non-misson capable (NMC) due to unscheduled maintenance, the Contractor is required to submit a repair plan (timeline) outlining the extent of the repairs and when the aircraft will become full mission capable (FMC). This plan should be submitted to the Contracting Office and the COR within 48 hours after the aircraft becomes NMC. If any aircraft is not available for an entire day, no daily service rate for that aircraft will be paid. Any delayed misson shall be rescheduled and flown as agreed to by the Government and Contractor. 1.4.4 Aircraft Safety Equipment. All aircraft will maintain serviceable first aid kits, fire extinguishers, and all aviation life support equipment required to be maintained in accordance with applicable FAA and DoD standards. The aforementioned items shall be inspected for serviceability in accordance with manufacturer’s inspection/serviceability instructions. Documentation of the inspection shall be provided to the COR or designated Government representative within 10 calendar days of the inspection. Aircraft must be configured with Ultra High Frequency (UHF) and/or Very High Frequency (VHF) radio, and Global Positioning System (GPS). A Blue Force Tracker or similar real-time satellite device and Emergency Locator Transmitter (ELT) are required on each aircraft compatible with the users search and rescue capabilities. All aircraft must have two-way satellite or long-range communication capabilities while in-flight. Contractor shall provide additional survival equipment appropriate for the environment and mission they are operating in that meets or exceeds Federal Aviation Administration Regulation Part 135. 1.4.5 In-Transit Visibility and Communication. Contractor will be required to provide to the local Air Operations Center (AOC), or Command Post (CP), departure and arrival notifications at all locations via phone, radio (UHF/VHF), or satellite phone. Two-way inflight communication with the local AOC or contractor operations throughout the assigned AOR is highly desirable. If communication is not available, contractor will provide information to local AOC either in flight or upon return to home station. When operating missions, the contractor’s operations center will be required to maintain voice communications with the local AOC. 1.4.6 Safety Barriers. All passenger and cargo doors used for loading and unloading of passengers, baggage, and cargo aboard contract aircraft shall be equipped with a safety barrier at chest or waist level. The safety barrier shall be in place when the cabin or cargo door is open except when actually on-loading or off-loading passengers/cargo or when loading stairs are positioned. 1.4.7 Aircraft Markings. Authorized marking on all aircraft will be the Contractor’s name on each side as well as required markings such as tail numbers. Other identifying marking, such as “UN”, “ISAF”, “NATO” or “SFOR” are not allowed and shall be removed. It is in the best interest of all parties that aircraft not be painted in a color that is close to military colors and paint schemes. Any color other than white should be reviewed and approved by the Government prior to deployment. 1.5 Mission Requirements. The Contractor shall coordinate all airlift movements with the Government prior to any mission. Missions will be scheduled at least twenty-four (24) hours in advance, unless otherwise agreed to by the Contractor and the Government. Once this schedule has been established the Contractor should remain flexible to accept changing timelines and routes, within normal crew duty day limitations, in order to meet mission requirements. Weather and aircraft maintenance will be considered when scheduling missions. Project One: PROJECT PHASE START to END DATES TOTAL WORKING DAYS Mobilization 1 July 2022 1 Operations 2 July 2022 – 12 July 2022 10 Demobilization 13 July 2022 1 Notes: 1. All dates provided are estimates. 1.5.1 The Contractor, project manager, or aircrew shall assess the current situation (weather, terrain, crew and experience) prior to launch to make an accurate risk assessment before performing a mission. Pilots shall make all flight related decisions and are responsible for flight safety. The Contractor may refuse any mission for safety reasons and weather factors. However, the mission must be rescheduled and flown as agreed to by the Government and Contractor. 1.5.2 Aircrew shall remain on flight plan filed unless re-tasked or deviation for safety of flight is required. 1.5.3 Aircraft may be required to land and operate at austere airports/airfields/landing zones with minimal Air Traffic Control (ATC), security and/or night lighting. The Contractor shall provide its own security for equipment at these location types. The Government does not provide any security for equipment at these types of locations. 1.5.4 Flying in Controlled Airspace. All contract flights shall fly over established airways, domestic, and in controlled airspace. Exceptions may be made to this requirement where it is impractical to follow airways or fly in controlled airspace, provided airways are intersected at the first practical point and departed at the last practical navigational fix near destination, or when area controller established airways do not exist within a flight information region. Economic considerations will not justify deviation from this procedure. 1.6 Airfield Suitability and Restrictions/Certifications Airfields. 1.6.1 Contractors are reminded that airfield restrictions exist at certain military and commercial airfields worldwide. An Air Mobility Command (AMC) publication, entitled “Airfield Suitability and Restrictions Report” identifies airfield restrictions specifically for AMC aircrews. This publication also lists “certification airfields”, which are the equivalent to FAA-designated “special airfields.” These fields have unique airfield hazards and operating procedures requiring increased awareness and familiarity by aircrews. Contractors can obtain the current edition of this publication, at no cost, by contacting the following office: HQ AMC/A3AS TELEPHONE: (618) 229-3112 402 Scott Drive Unit 3A1 FAX: (618) 256-2019 Scott AB IL 62225-5302 1.6.1.1 This publication is prepared for use by AMC aircrews and is made available to contractors for advisory purposes only. 1.7 Aircrew Mission Capable. Contractors shall ensure air crews are adequately briefed on all restrictions at applicable airfields, including certification airfields, and properly trained before performing any DoD contract missions into these airfields. 1.8 Landing at Military Installations. 1.8.1 Extended Parking at Military Airfields. All parking must be coordinated in advance of projected arrival with air field personnel. Any request for extended parking will be reviewed on an individual basis by airfield personnel. Extended parking may be granted for the following (but not limited to) reasons: 1.8.1.1 Positioning of aircraft in advance of time stipulated in the contract in order to prevent delays due to weather, crew limitations, or other reasons. 1.8.1.2 Back-to-back scheduling of aircraft for a follow-on Government contracted missions. 1.8.1.3 Other programmed mission requirements. NOTE: Aircraft programmed or scheduled for subsequent commercial operation on termination of a military mission at a military station will not be granted extended parking privileges. 1.8.2 Contractor shall comply with Maximum on Ground (MOG) restrictions and safety considerations, unless deviation is approved by the Government or controlling airfield authority. 1.8.3 Operating Hour Restrictions. Carriers shall adhere to, and/or obtain their own waivers to all operating hour restrictions. 1.9 Weather Factors. The Contractor should return to the point of origin (hub) or nearest safe location, until the weather improves. Missions not completed due to poor weather will be rescheduled at the satisfaction of the Government. For the Contractor to refuse to fly a transport mission due to marginal weather conditions, the weather must be such that the ceiling is below 700 feet and visibility less than two nautical miles. Ceiling restrictions are subject to change as dictated by threat analysis. Contractor shall comply with all weather considerations herein. Contractor must provide wind speed measuring equipment. 1.10 Authority to Leave Unsafe Aircraft. According to Section 2640, Chapter 157, 10 US Code (10 U.SC. §2640), the following determinations shall apply with regard to the authority to leave unsafe aircraft: 1.10.1 Determinations to Leave Unsafe Aircraft. In accordance with DoDI 4500.53, the senior military officer on board a chartered commercial aircraft may order members of the Military Services to leave the aircraft when, in the absence of a representative of the contracting agency, that officer determines a condition exists on the aircraft that may endanger the safety of the members. Should this occur, the COR will immediately alert the next higher headquarters with a copy to the Contracting Office. In cases where such deficiencies exist, only the FAA representative and the Contractor have the authority to ground the commercial aircraft in question. 1.11 Recovery. The Contractor is responsible for recovering disabled, damaged, or destroyed aircraft under its control. The US Government, at its discretion, may assist if resources and time are available. Any recoverable cargo will be returned to the Government. 1.12 Payload Variations. Variations in payload on a mission-by-mission basis may be required due to changes in altitude and weather. 1.13 Operational Readiness (OR), Reliability, Cost Calculations, and Support. 1.13.1. Maintenance. The Contractor shall perform both scheduled and unscheduled maintenance. Maintenance may occur on US Military installations with prior coordination and the express permission of the Government. The Contractor will provide all parts, tools and equipment, labor, and expertise necessary to complete required maintenance tasks. Maintenance downtime will be coordinated between the Contractor and the customer or COR. The Contractor shall provide a timetable for scheduled maintenance and an estimated completion time for unscheduled maintenance. 1.13.2 Mission Capable. The aircraft shall be full mission capable (FMC) for the full duration of the period of performance. Non-mission capable (NMC) is defined as any day the aircraft cannot fly due to carrier-controlled reasons (e.g. maintenance, operations, and crew availability). If any aircraft is not available for an entire day, no daily service rate for that aircraft will be paid. Any day an aircraft is NMC for carrier-controlled reasons, including lack of available aircrew, no daily service payment will be made for that day. If an aircraft is reported as FMC and launches on a tasked sortie but returns to base for carrier-controlled reasons without completing a mission leg, and without completing any legs for that day, then the aircraft will be considered NMC for that entire day. An airframe is not to be considered available unless both the airframe is FMC and the aircrew is available at the same location as the aircraft. The aircrew must be listed on the daily Sortie Report, co-located (same hub) with the aircraft, and be in stand-by status (i.e. immediately available) for the entire flight time within any 24 hour period under 14 CFR 135.267, for the airframe to be considered FMC. If there are extenuating circumstances, the KO can waive NMC days on a case-by-case basis. In the event a cargo hook becomes inoperable, the aircraft will be listed as NMC on the daily Situation Report (SITREP) and detail cargo hook inoperability as the reason. Each day the cargo hook is inoperable, no daily service rate for that aircraft will be paid. If a cargo hook becomes FMC after 0800 local time, no deduction from the daily service rate will be made as long as the Government is able to safely utilize the cargo hook on that aircraft before all flying/missions are completed for the day. 1.13.2.1 Non-Mission Capable (NMC) Repair Plan. In the event an aircraft becomes NMC, the Contractor is required to submit a repair plan (timeline) outlining the extent of the repairs and when the aircraft will become FMC. This plan should be submitted to the Contracting Office and the COR within 48 hours after the aircraft becomes NMC. Extensions to the 48 hours can be granted on a case-by-case basis. 1.13.3 Schedule Reliability Requirements. Contractor-controllable delays exceeding 3 hours will be counted as one (1) delay. A contractor-controllable delay of one hour or less will not be counted in the schedule reliability. 1.14 Reporting. Unless otherwise stated, all reports shall be submitted to the Contracting Office. 1.14.1 Aircraft Identification Report. The Aircraft Identification Report shall be provided in writing to the KO and COR within five business days after contract award. At a minimum, the Contractor shall provide the following: Aircraft make and model Number of engines Tail number IFR capability If applicable, number of PAX Maximum cargo weight allowance Internal Payload: Maximum Payload and Range 1.14.2 Accident Reporting and Safety. 1.14.2.1 Notice of Accidents or Incidents – All Carrier Operations (both Commercial and Government customers): When a Contractor’s aircraft is involved in any accident, DoD or otherwise, the Contractor shall transmit the information in paragraph #1-8 below to Headquarters AMC, via HQ AMC/A3B, Scott AFB IL (618) 229-4801/DSN 779-4801 or the HQ AMC/A3B Safety Manager at 618-229-2106/DSN 779-2106 and to the KO and the COR. Accident and incident information shall be provided to HQ AMC, the KO and the COR by the most expeditious means available. Accidents and incidents are defined in 49 CFR Part 830. Contractor and trip number Aircraft type and number Date and time of the accident or incident Last point of departure and point of intended landing of the aircraft, as applicable Nature of the accident or incident and extent of known damage to the aircraft, if any Total number of crewmembers and passengers on board Number of injured and fatalities aboard the aircraft Condition of baggage or Government-owned material and/or cargo, if any, on board 1.14.3 Aircraft Medical Incidents. Report all aircraft medical incidents in flight, or while passengers are under the control of the pilot in command, to the first available COR, at the next en route station for in flight incidents, or the station where the incident occurs. On the next business day, notification shall also be made to the KO, via telephone or email. 1.14.3.1 An event involving death, near death or major permanent loss of function requires immediate notification to Contracting Office. 1.14.4 Hazard Reporting. The Contractor shall report any condition involving cargo that constitutes a hazard to operations, the Contractor, and airport/airfield/landing zone safety personnel. This report should contain the following information: location; date and Greenwich Mean Time (GMT); nomenclature of cargo (proper shipping name of hazardous cargo); shipper’s organization/unit and name of cargo representative; destination of cargo; Transportation Control Number (TCN) or bumper/increment number; facts and circumstances. Report this information to the COR. 1.14.5 FAA Violation Reporting. The Contractor shall report to the KO within 24 hours of receiving any notification from the FAA regarding a violation, assessment of a penalty, or of any enforcement action against the company, management or its pilots. 1.15 Contractor Acquired Insurance. In accordance with FAR 52.228-5, Insurance on a Government Installation, the Contractor, at its own expense, shall acquire and thereafter maintain the following kinds of insurance with respect to performance under this contract: Workmen’s Compensation Insurance, or equivalent workmen’s compensation coverage, as required or prescribed by law, with minimum employer liability of $100,000 for accidental bodily injury or death, or for occupational disease. Comprehensive General Liability with minimum limits of $500,000 per occurrence for bodily injury. Comprehensive Automobile Liability with minimum limits of $200,000 per person and $500,000 per accident or occurrence for bodily injury, and $20,000 per occurrence for property damage. Liability for bodily injury or death of aircraft passengers: Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability body injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater. The Contractor shall maintain a copy of all proofs of required insurance and shall make copies available to the Contracting Officer upon request.