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Invitation to Bid Sales Agreement Number M30146-25-055 Bid Posted Date: February 27, 2025 Bid Closing Date/Time: March 05, 2025/3:00pm EST Material: Approximately 18,000 gallons of blended used oil. T... Invitation to Bid Sales Agreement Number M30146-25-055 Bid Posted Date: February 27, 2025 Bid Closing Date/Time: March 05, 2025/3:00pm EST Material: Approximately 18,000 gallons of blended used oil. The Buyer is invited to inspect the property prior to submitting a bid. Call 252-466-5376 to schedule an appointment. The Government reserves the right to vary the quantity tendered or delivered to the Purchaser by 10 percent when the property is sold by weight. 1. INSTRUCTIONS. This bid must be received by the Bid Deadline, March,05 2025 3:00pm EST. Bids may be mailed/emailed/ or hand delivered. If mailing, buyer must send via UPS or FedEx. Environmental Affairs Department Attn: Stephanie Connor, QRP Manager 4223 Access Rd MCAS Cherry Point, NC 28533 EMAIL: Stephanie.Connor@usmc.mil PHONE: 252-466-5376 2. CONSIDERATION OF BIDS, MODIFICATIONS, OR WITHDRAWLS. The Government reserves the right to reject any or all bids. Award will be made to the highest responsive and responsible bidder. When two or more highest bids are equal in all respects, award shall be made by drawing, limited to the highest equal bids. The drawing shall be witnessed by at least two persons. By signing the bid, the buyer guarantees its bid price until material is removed. 3. BUYER ELIGIBILTY. The Buyer must be a United States citizen and eligible to obtain a Department of State, Department of Commerce, or Office of Foreign Assets Control export license. The Buyer is required to report suspected instances involving fraud and abuse, theft or violation of the Arms Export Control Act, illicit diversion of U.S. export-controlled technology, or other violations of U.S. Export laws and regulations involving DoD programs and operations. 4. DANGEROUS PROPERTY CLAUSE. Buyers are cautioned that articles or substances of a dangerous nature may remain in the property regardless of the care exercised to remove same. The Government assumes no liability for damages to property of the purchaser or for personal injury, disability or death of the buyer, its employees, or to any other person arising from or affiliated with the purchase, use or dispositions of this material. The Buyer shall hold the Government harmless from all such demands, suits, actions, or claims arising from or otherwise relating to the purchase of this material. 5. DEPOSIT/PAYMENT. The Buyer will be invoiced on the weight received. All billing weights will be based on the QRP’s certified base scales weight tickets. Payment must be made within fifteen (15) days upon receipt of the invoice. Check will be made to the U.S. Treasury and FEDEX/UPS to the address listed in the bid submission form or hand delivered to the QRP office in Bldg. 4223. Failure to make payment will result in legal action to recover invoiced funds. ***There is a 50% deposit required before material can be picked up, no exceptions*** 6. LOCATION OF PROPERTY. Material is located at Cherry Point Blended Oil Tank Facility. MCAS Cherry Point personnel will coordinate with buyer to facilitate loading and is not responsible for damage to any containers or vehicles. If the use of other equipment is necessary, the buyer is responsible for providing and operating the equipment. 7. SCHEDULED PICK UP. The successful bidder will facilitate work & removal of the commodity at each location. Removal should be completed within a reasonable timeframe of the date of award after planning with MCAS Cherry Point-QRP for weigh-in between 8:00am - 2:00pm, Monday - Thursday, excluding Federal holidays. If applicable, Weigh-in will be conducted at the Material Recovery Facility building 4638 Access Road, Cherry Point. 8. BILL OF LADING. Bill of Lading will be created at the time of pick up and will document the quantity, in gallons/pounds, removed from MCAS Cherry Point. A copy of the Bill of Lading will be retained by MCAS Cherry Point-QRP. 9. TRANSPORTATION. The Buyer shall provide trucks that are DOT approved. The vehicles shall possess control devise to prevent spillage. The Buyer shall comply with DOT containment requirements for transporting the materials, DOT vehicle and weight transportation requirements, and adhere to all applicable safety, fire, environment, and OSHA laws, rules and regulations. The Buyer is responsible for the cleanup of all spillages both on and off the installation. The Buyer agrees to provide transportation related to the pick-up and/or shipment of the recyclable materials at no charge to the Recycling Program and/or Government. The successful bidder shall weigh transport vehicle(s) before leaving MCAS Cherry Point-QRP at the Material Recovery Facility scale, Building 4638 Access Road. The weight tickets (original) shall be provided to MCAS Cherry Point-QRP for inclusion into sales agreement records. 10. SECURING THE LOAD. Securing the load is the sole responsibility of the Buyer or his/her agent. The Buyer assumes total responsibility and liability of the material once they are in the Buyer’s possession and shall hold harmless and indemnify the United States and MCAS Cherry Point and its authority. 11. TERMINATION OF THE SALES AGREEMENT FOR DEFAULT. MCAS Cherry Point-QRP may terminate this agreement in whole or in part for failure of the successful bidder to perform any of its obligations under the agreement. In such event, the successful bidder shall be liable for damages including the excess costs of re-procuring bids, or the loss to MCAS Cherry Point-QRP in procuring low bids. Upon default, successful bidder shall lose all rights, title, and interest in the property. If a successful bidder removed part of a commodity but fails to remove the remainder within the time specified for removal, the agreement will be terminated for default in part and the successful bidder will not be entitled to a refund of any portion of the price paid, including deposit, for said commodity. Successful bidders who are terminated for default may be referred/recommended for debarment from purchasing any MCAS Cherry Point-QRP commodities. 12. TERMINATION OF THE SALES AGREEMENT FOR CONVENIENCE. MCAS Cherry Point-QRP may terminate this agreement in whole or in part when it is in MCAS Cherry Point-QRP’s best interest, by providing written notice of such termination to the successful bidder. In the event the agreement is terminated for the Convenience of MCAS Cherry Point-QRP, the successful bidder’s sole remedy will be a refund of any portion of the price paid for commodities not received. 13. DAMAGE TO GOVERNMENT PROPERTY. Any damage to government property during the successful bidder’s removal operations is the responsibility of the successful bidder, if deemed by the Manager, MCAS Cherry Point-QRP that the successful bidder or his/her agent or employee was at fault, will be repaired at the successful bidder’s expense, to its original state or reasonable facsimile thereof to the satisfaction of MCAS Cherry Point-QRP. 14. SALES AGREEEMENT DISPUTES. All sales agreement disputes will be resolved by the MCAS Cherry Point-QRP Manager. 15. BASE ACCESS, SAFETY AND LISCENSING. The successful bidder agrees to provide vehicles and vehicle operators that are in current compliance with state and local vehicle safety and licensing requirements and comply with MCAS Cherry Point access policies and procedures. Please view the Pass & ID requirements for base access. All trucks & personnel must be able to comply with these requirements to gain access. ****Please email Stephanie.Connor@usmc.mil with the name, birthdate, & citizenship status of all parties that will be entering MCAS Cherry Point for this agreement. Pass & ID will already have the information once the individuals arrive to the Pass & ID office.