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Invitation to Bid Sales Agreement Number M30146-25-054 Bid Posted Date: February 27, 2025 Bid Closing Date/Time: March 05, 2025/3:00pm EST Material: Approximately 44,000 pounds of fired small arms car... Invitation to Bid Sales Agreement Number M30146-25-054 Bid Posted Date: February 27, 2025 Bid Closing Date/Time: March 05, 2025/3:00pm EST Material: Approximately 44,000 pounds of fired small arms cartridges (deformed). The cartridges are brass and of .50 caliber & below. Foreign matter not to exceed 0.1% of total weight. The Buyer is invited to inspect the property prior to submitting a bid. Call 252-466-5376 to schedule an appointment. The Government reserves the right to vary the quantity tendered or delivered to the Purchaser by 10 percent when the property is sold by weight. 1. INSTRUCTIONS. All bids must be received by the Bid Deadline, March 04, 2025, 3:00pm EST. Bids may be mailed/emailed/hand delivered to: Environmental Affairs Department Attn: Stephanie A. Connor, QRP Manager 4223 Access Rd MCAS Cherry Point, NC 28533 EMAIL: stephanie.connor@usmc.mil CONSIDERATION OF BIDS, MODIFICATIONS, OR WITHDRAWLS. The Government reserves the right to reject any or all bids. Award will be made to the highest responsive and responsible bidder. When two or more highest bids are equal in all respects, award shall be made by drawing, limited to the highest equal bids. The drawing shall be witnessed by at least two persons. By signing the bid, the buyer guarantees its bid price until material is removed. BUYER ELIGIBILTY. The Buyer must be a United States citizen and eligible to obtain a Department of State, Department of Commerce, or Office of Foreign Assets Control export license. The Buyer is required to report suspected instances involving fraud and abuse, theft or violation of the Arms Export Control Act, illicit diversion of U.S. export-controlled technology, or other violations of U.S. Export laws and regulations involving DoD programs and operations. DEPOSIT/PAYMENT. The Buyer is required to make a 50% deposit based on the minimum amount of material with all final billing weights based on the QRP’s certified base scales weight tickets. Final Payment must be made within fifteen (15) days upon receipt of the invoice. Check will be made to the U.S. Treasury and FEDEX/UPS to the address listed in the bid submission form or hand delivered to the QRP in Bldg. 4223 Access Road, MCAS Cherry Point. Failure to make payment will result in legal action to recover invoiced funds. LOCATION OF PROPERTY. Material is stored in 2 cubic yard hoppers at the Material Recycling Facility, Bldg. 982 at MCB Camp Lejeune in Jacksonville, NC. MCB Camp Lejeune will load the materials with the use of a forklift into an open top container (i.e. roll-off or open top trailer) and is not responsible for damage to any containers. If the use of other equipment is necessary, the buyer is responsible for providing and operating the equipment. SCHEDULED PICK UP. The successful bidder will be required to contact the MCB CAM LEJ-QRP within 4 business days after the date of award to arrange payment for deposit and schedule pickup of commodity. Collection of material will occur between 8:00am - 2:00pm, Monday - Thursday, excluding Federal holidays. BILL OF LADING. Bill of Lading will be created at the time of pick up and will document the quantity, in pound, removed from MCB CAM LEJ. A copy of the Bill of Lading will be retained by MCAS Cherry Point and MCB CAM LEJ -QRP. One will be documented for each “truck load”. TRANSPORTATION. The Buyer shall provide trucks that are DOT approved. The vehicles shall possess control devise to prevent spillage. The Buyer shall comply with DOT containment requirements for transporting the materials, DOT vehicle and weight transportation requirements, and adhere to all applicable safety, fire, environment, and OSHA laws, rules and regulations. The Buyer is responsible for the cleanup of all spillages both on and off the installation. The Buyer agrees to provide transportation related to the pick-up and/or shipment of the recyclable materials at no charge to the Recycling Program and/or Government. The successful bidder shall weigh transport vehicle(s) before leaving Camp Lejeune at the Landfill scale, Building 982 Piney Green Road. The weight tickets (original) shall be provided to MCAS Cherry Point and Camp Lejeune-QRP for inclusion into sales agreement records. SECURING THE LOAD. Securing the load is the sole responsibility of the Buyer or his/her agent. The Buyer assumes total responsibility and liability of the material once they are in the Buyer’s possession and shall hold harmless and indemnify the United States and Camp Lejeune and its authority. TERMINATION OF THE SALES AGREEMENT FOR DEFAULT. MCAS Cherry Point-QRP may terminate this agreement in whole or in part for failure of the successful bidder to perform any of its obligations under the sales agreement. In such event, the successful bidder shall be liable for damages including the excess costs of re-procuring bids, or the loss to MCAS Cherry Point QRP in procuring low bids. a. Upon default, successful bidder shall lose all rights, title, and interest in the property. If a successful bidder removed part of a commodity but fails to remove the remainder within the time specified for removal, the sales agreement will be terminated for default in part and the successful bidder will not be entitled to a refund of any portion of the price paid, including deposit, for said commodity. Successful bidders who are terminated for default may be referred/recommended for debarment from purchasing any MCAS Cherry Point-QRP commodities. TERMINATION OF THE SALES AGREEMENT FOR CONVENIENCE. MCAS Cherry Point-QRP may terminate this agreement in whole or in part when it is in MCAS Cherry Point-QRP’s best interest, by providing written notice of such termination to the successful bidder. In the event the sales agreement is terminated for the Convenience of MCAS Cherry Point-QRP, the successful bidder’s sole remedy will be a refund of any portion of the price paid for commodities not received. DAMAGE TO GOVERNMENT PROPERTY. Any damage to government property during the successful bidder’s removal operations is the responsibility of the successful bidder, if deemed by the Manager, MCAS Cherry Point or Camp Lejeune-QRP that the successful bidder or his/her agent or employee was at fault, will be repaired at the successful bidder’s expense, to its original state or reasonable facsimile thereof to the satisfaction of MCAS Cherry Point/Camp Lejeune QRP. SALES AGREEMENT DISPUTES. All sales agreement disputes will be resolved by the MCAS Cherry Point-QRP Manager. BASE ACCESS, SAFETY AND LISCENSING. All transportation personnel shall obtain access to the installation by obtaining a one-day pass from the Base Pass and Identification Office. Driver must show a valid driver’s license, registration, and proof of insurance. IMPORTANT: PLEASE SEE THE ATTACHED LINK REGARDING NEW REGULATIONS FOR BASE ACCESS- https://www.mcieast.marines.mil/cvo/ All haulers must be able to comply with these requirements to gain access. At a minimum, haulers must have: A Real ID is highly preferred, if not, they need to possess 3 forms of ID 15. ENVIRONMENTAL CONSIDERATION. MCB CAMLEJ/MCB CHERRY POINT-QRP is committed to protecting the environment. It is the responsibility of this agency, as well as potential buyers, to ensure that the sale of hazardous property, and the ultimate end use of that property, is performed in an environmentally compliant manner. As such, prior to the award of any hazardous item, each high bidder’s premises may be subject to an on-site inspection by a government representative.