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SOURCES SOUGHT SYNOPSIS The Regional Contracting Office MCI-West is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the reso... SOURCES SOUGHT SYNOPSIS The Regional Contracting Office MCI-West is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for 5-gallon bottle potable water delivery services. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 312112- Bottled Water Manufacturing. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 27 January 2022. All responses under this Sources Sought Notice must be emailed to rebecca.demore1@usmc.mil. If you have any questions concerning this opportunity please contact: Rebecca DeMore at (760) 725-8131. APPENDIX 1: Statement of Work 1. General. a. This is a Firm Fixed Price Requirements type contract for the delivery of potable, bottled water to various locations throughout Marine Corps Base Camp Pendleton, CA and to a single delivery location aboard the Marine Corps Air Station (MCAS) Miramar, CA. Historically, there have been over thirty locations on Camp Pendleton, CA, however the exact locations will be identified in delivery orders issued for individual customers after contract award. The period of performance is a 12-month base year, with four 12-month option periods. b. Water is defined as fresh, potable drinking water that is colorless, odorless and tasteless. The Contractor shall provide potable drinking water from a source that meets all commercial as well as state and local standards for potable drinking water. c. Funds appropriated for agency operations may be used for “necessary expenses” but not for employees’ “personal expenses.” Per the decision in 2 Comp Gen 776 (1923) appropriated funds may be used only upon a showing of necessity; i.e., there is no potable water available. d. Customers requesting delivery of bottled water under this contract shall initially contact the Facilities Maintenance Department (FMD) Customer Service at (760) 725-4368. The customer will complete a Request for Bottled that will be forwarded to the FMD Water Department for approval. FMD will conduct a site visit and approve water under this contract only under the following conditions: (1) For sites where there is no potable water within a reasonable distance from the worksite. (2) For sites where there is no potable water, unequivocal report of the local health officer that the water is unfit for human consumption must be provided to the Water Department, or (3) On a temporary emergency basis, where circumstances cause existing water sources to become non-potable or unavailable. Upon completion of the site visit, FMD will notify the customer of the approval. The customer will pick up the form from the FMD Water Department, Bldg. 2291 and submit that form with the purchase request for water. 2. Description/Specifications/Work Statement. a. The Contractor shall provide fresh, potable drinking water from a source that meets all commercial as well as state and local standards for potable drinking water. b. The receipt, handling, storage and delivery of potable water by the Contractor to designated locations shall be carried out under completely sanitary conditions. c. The Contractor shall provide the fresh, potable water to Marine Corps Base, Camp Pendleton, California and the Marine Corps Air Station (MCAS) Miramar, CA on an “as required basis”. The cost shall include all labor, materials, facilities and equipment necessary for the delivery of potable water to designated locations as required by Delivery Orders placed against the contract. d. Routine Deliveries: (1) Bottled water containers shall have a five (5) gallon capacity, be of a non-shatter type plastic material, and have a sanitized bottle neck seal on the bottle prior to delivery, and function with a standard water cooler dispensing unit designed for five (5) gallon bottles. The contractor shall deliver non-emergency bottled water on a recurring schedule every two weeks. After the first delivery, subsequent deliveries for each location shall be a one-for-one exchange of empty bottles for full bottles. For example, if the customer places five empty bottles out for pickup, the vendor shall drop off five full bottles. If no bottles are placed for pick-up, the contractor shall deliver no new bottles. Unless a modification to the delivery order is issued by the Contracting Officer, at no time shall the vendor, during any one month, deliver more than the monthly quantity indicated in the Statement of Work. (2) The government estimates the annual quantity of (5) gallon water bottles to be between 8,000 and 20,000, with an estimated (20) deliveries bi-week to (30) delivery locations. (3) Water dispensing units may be required upon initial delivery for each location, depending upon the needs of the customer. If required by the delivery order, the contractor shall supply a standard water dispenser. Heated or cooled water dispensers are not authorized under this contract. (4) The Contractor shall provide a delivery ticket to the customer documenting the quantity of bottles provided at each delivery. The Contractor shall secure a signature from the customer to document the receipt of water. The delivery ticket, at a minimum, should document the delivery date, quantity of bottles delivered/returned, and the signature of the customer accepting the delivery. The Contracting Officer reserves the right to review delivery tickets at any time during the contract period of performance. (5) Delivery shall occur during normal business hours, Monday – Friday from 7:30am – 4:30pm. The Contractor shall provide a projected delivery schedule upon issuance of task order, with projected dates and windows of time for delivery for the duration of the task order period of performance. The Contractor shall notify delivery unit and Contracting Officer of any changes to this delivery schedule at least 24 hours in advance of delivery. (6) In the event a delivery is made in accordance with the delivery schedule and the unit is unable to receive delivery or provide representative, the Contractor shall notify the Contracting Officer immdiately. e. Emergency Water. The Contractor shall have a system available to permit the Contracting Officer or authorized ordering officer (authorization shall be in writing and issued by the Contracting Officer) to contact the Contractor 24 hours per day, 7 days per week in order to support the need for emergency water. No other Government personnel have authority to order water under this contract. The Contractor shall provide a 24-hour emergency phone number that shall have, at a minimum, a recording identifying the Contractor’s point of contact in cases of emergency. Emergency situations may include, water or utility outages, natural disasters, or any other unexpected occurrence that impacts the Government’s day to day mission. (1) The Contractor shall provide and deliver, to the location specified in a delivery order, an emergency water supply within 24 hours of notification by the Government. Water supplies and pricing should be available in .5 liter, 1liter, and 1.5 liter capacities, priced on a per-pallet basis (i.e. X number of cases per pallet depending upon the size of the bottles). (2) The Government is unable to provide an estimated quantity of emergency water that may be required. Quantities will depend on the severity and duration of the emergency situation. f. Loss or Damage of Contractor Equipment. The Government will be liable for contractor equipment that is lost or damaged due to negligence on the part of Government personnel. The Government shall only be charged the replacement costs for bottles, water dispensers, crates, or pallets for items that are lost or damaged by the Government. g. Disposition of Contractor Equipment. All water bottles or containers (full or empty) in possession of the Government at the end of the contract period shall be picked up by the Contractor within ten (10) business days. In the final invoice, the Contractor shall itemize full credits to the Government for full, unopened bottles.