Inactive

AMENDMENT 3, DATED JULY 6, 2022 AMENDMENT 3 to this combined synopsis/solicitation provides answers to questions asked. There are no other changes to the RFQ documents. VENDOR QUESTIONS/CLIENT ANSWERS... AMENDMENT 3, DATED JULY 6, 2022 AMENDMENT 3 to this combined synopsis/solicitation provides answers to questions asked. There are no other changes to the RFQ documents. VENDOR QUESTIONS/CLIENT ANSWERS: 1) RFQ page 7, section 9.2: QUESTION: The 910 bins, is that an annual quantity count that is divided on a monthly base equaling an estimated 76 containers to be serviced a month? ANSWER: Yes the 910 would be quantity for the year. 910 bins is not guaranteed but could be at the quantity by years end. QUESTION: 100 boxes monthly or as needed—what is the approximate estimate of the historic volume? ANSWER: BOX volume has ranged from 25 -100 boxes per month QUESTION: How much notice is provided when the 1000 boxes need to be destroyed? ANSWER: The government would provide up to 2 weeks notice if there were to be a large order of this size. QUESTION: What size of container is the media container? ANSWER: 96 gallon shred bin for the media container. QUESTION: Is the media container part of the 30 on-site station containers? ANSWER: Yes, the government will designate one of the 96 gallon bins for MEDIA ONLY --------------------------------------------------------------------- 2) Page 6, section 3.2: QUESTION: Can cross-cut shredding be removed as there is a possibility that most shred trucks use pierce and tear? ANSWER: Cross Cut Shredding is the minimum requirement of shredding. The government understands that most shredding companies today are equipped with Pierce and Tear which is more secure -------------------------------------------------------------------- 3) Page 7, section 7: When approval to reschedule shredding is granted, the contractor will accomplish within 24 hours after the severe weather has terminated, at no additional cost. QUESTION: Can the time frame for reschedule be made with approval of the COR? ANSWER: The government COR can approve a reschedule time due to unforeseen circumstances to a time that is convenient to the government and the contractor. --------------------------------------------------------------------- 4) Page 5, section 3: QUESTION: Can the “will-call basis” be scheduled within 2 weeks or set to a 4-week schedule due to routing purposes? ANSWER: The “ will call basis “ can be scheduled within a 2 weeks,. The government anticipates a little flexibility with scheduling as office population fluctuates with today’s environment. END =============================================================================== AMENDMENT 2, July 6, 2022 RO Shredding, Open Market RFQ HQ042322R0022 / PR KOARO22RE017 This Amendment to the combined synopsis/soliciation is being issued for two reasons: 1) To answer questions and provide clarification on details of the combined synopsis/solicitation. See below. 2) To extend the period to submit your quote to Friday, July 15, 2022 at 11:00 a.m. Eastern time. ------------------------------------------------------------------------ QUESTIONS AND ANSWERS: 3.3. Collection Requirements: Contractor shall provide thirty (30) wheel-able, lockable 96-gallon collection bins, … Yet, the estimated quantity under the Schedule of Items Table is listed as 910 each for a monthly service. SCHEDULE OF ITEMS TABLE LINE Description Est. Qty. Unit of Issue Frequency Unit Price Total 0001 Shredding of Govt. Documents/Material (Bins) 910 Each Monthly or as needed $ - $ - Question: Do you have bins and/or consoles on-site that we will need to service (in addition to the 30 bins we provide) to bring us to the estimated quantity of 910 each per month? ANSWER: Only 30 bins for Document Shredding, and 1 bin for hard media items such as DVD/CD’s. The quantity of 910 bins is not per month but up to over the course of the contract year. This applies to the total of shred boxes as well. ---------------------------- Question: What is the actual number of bins that are to be serviced and billed on a monthly basis? ANSWER: The number of bins to be serviced and billed per month varies based on workload. If the amount of shredding for one month was found to be minimal services the government would request delay of services to the next month out of logic. --------------------------- Question: When providing a Total Cost for the Bins and Boxes, my assumption is that we use a 12-month multiplier for an Annual Total – Is this a correct assumption? ANSWER: Not actually The total quantities requested for solicitation, 910 shred bins, 1,000/500 shred boxes, 1 hard media shred bin, are the total annual quantities of each respective service so each item would have it’s own set value and that set value would be multiplied by the total quantity for the total annual cost. i.e. whatever your cost is to shred one (1) 96 gallon bin of documents is would be multiplied by 910 for that item. ---------------------------- 8) STATEMENT OF WORK: 3.5. Estimated Quantities per Site: 1) All material boxes and wheel-able bins designated for shredding will be placed on the dock by the Government for onsite shredding. 2) Total Maximum Estimated Pounds Annually for Paper and Related Products based on: a) Estimated one (1) Bin 96 gallon tote weighs 300-380 lbs. b) Estimated one (1) records Box weighs 25-30 lbs. 3) Total Maximum Estimated Bins Annually for CD/DVD; 1 bin for annual shredding of CD/DVD. Question: Referring to Item 2a and 2b above; Is there a requirement to track the shredding by weight or by bin/box? ANSWER: Shredding is only required to be tracked by number of bins and or number of boxes as that is how shredding is billed. Question: How is the service to be billed – by weight or by bin/box? ANSWER: Billing shall be by number of bins and or boxes shredded. ---------------------------------------------------- QUESTION: I am just reaching out regarding the above referenced solicitation to clarify the number of bins needed for this particular project. In one portion of the solicitation it denotes #30-96 gallon bins and the schedule of items chart indicates different numbers. Would you be able to provide me with a break down of the bins needed and frequency of services. Thank you in advance for your communication. ANSWER: Only 30 – 96 gallon bins are required to be on site. Due to COVID safety practices still in place and reduced employees on site at time of solicitation frequency of services could vary from once a month to two times a month. END -------------------------------------------------------------- JUNE 30, 2022 -- AMENDMENT 1 TO THIS RFQ: The period for acceptance of vendor questions on this combined synopsis/solicitation is extended from 11:00 a.m. Eastern on Tuesday, July 5, 2022 to 11:00 a.m. Eastern time on Thursday, July 7, 2022. Please submit any questions you have regarding this requirement on or before Thursday, July 7, 2022 at 11:00 a.m. Eastern time. This Amendment makes no other changes to the combined synopsis/solicitation or attached documents. END, Amendment 1 information. -------------------------------------------------------------------- The Defense Finance and Accounting Service (DFAS), Rome, New York has a requirement for shredding services. This award will be for one base plus four option years. Please refer to the attached RFQ Combined Synopsis/Solicitation document and the included Statement of Work for complete details. This requirement is unrestricted. There are three forms for this requirement--the RFQ Combined Synopsis/Solicitation document, Attachment 1--Schedule of Items table, and Attachment 2--Form for Vendor Completion. Please complete and return attachments 1(Sched of Items table) and 2 (Form for Vendor Completion) with your quote. The closing date and time is: Tuesday, July 12, 2022 at 11:00 a.m. Eastern time. END

Inactive

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A SOLICITATION. DO NOT PROVIDE A QUOTE. The Defense Finance and Accounting Service, Rome, New York (DFAS-RO) anticpates issuing a solicitation... THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. THIS IS NOT A SOLICITATION. DO NOT PROVIDE A QUOTE. The Defense Finance and Accounting Service, Rome, New York (DFAS-RO) anticpates issuing a solicitation for Shredding Services. This would be for one base and four option years. INTERESTED AND CAPABLE VENDORS, PLEASE RESPOND TO THIS REQUEST FOR INFORMATION. In your response please indicate the name of your company, your company CAGE code, your Point of Contact's name, telephone number, email address. This is a very general summary of what the client expects to need: Vendor to supply quantity 30 each wheelable, lockable 96-gallon collection bins. Vendor to empty the 96-galllon wheeled collection bins up to 910 times in a year, as needed. Vendor to empty client's storage boxes holding stored paper/material items up to 1000 times in a year, as needed. 1 CD/DVD bin to be dumped one time each year. The expected requirement is completely described in the tentative Statement of Work, shown below. STATEMENT OF WORK (Tentative) PROVIDE SHREDDING SERVICE AT BLDG #1., DFAS-ROME, NY DEFENSE FINANCE AND ACCOUNTING SERVICE GRIFFISS BUINESS AND TECHNOLOGY PARK 325 BROOKS ROAD ROME, NEW YORK 13441-4527 Dated 01/15/2022 Table of contents SCOPE OF WORK AREA OF WORK DESCRIPTION OF WORK PERIOD OF PERFORMANCE MATERIALS GENERAL SAFETY CONDITIONS GOVERNMENT WORKING HOURS UTILITIES DISPOSAL OF MATERIALS AND CLEANUP SECURITY ESCORTS 12. POINT OF CONTACT 1. SCOPE OF WORK: The purpose of this requirement is to provide the Defense Finance and Accounting Service, Rome (DFAS-RO) with contractor services for shredding/destruction and disposal of sensitive Government papers/CD-DVD/materials while maintaining confidentiality to protect from identity theft, in accordance with the following Federal Laws and Regulations: DoD Instruction 5200.48, Controlled Unclassified Information (CUI) Section 4.5 The Privacy Act of 1974, The Gramm-Leach-Bliley Act of 1999, The Data Protection Act of 1998 DFAS Regulation 5200.1-R (Information Security) DFAS Regulation 5205.1 (Operations Security). Work location is at Defense Finance and Accounting Services (DFAS), Building 1, 325 Brooks Road, Rome, New York 13441 located on the Griffiss Business and Technology Park, Rome, New York 13441. 2. AREA OF WORK: Contractor shall provide all personnel, equipment (to include thirty (30) wheel- able, lockable 96-gallon collection bins which shall be placed on site to support ‘Materials-Bins collection points), tools, materials, supervision, and other items and services necessary to perform all services identified herein from the DFAS Site, Rome NY. The contractor will perform work on-site in the designated areas outside the loading Dock doors on the East and West dock areas at the address listed above. 3. DESCRIPTION OF SERVICES: Contractor shall provide services and equipment for shredding, destruction and disposal, as a minimum on a monthly basis and /or will-call basis. The contractor will pick-up paper/CD-DVD/materials on an as needed basis on days mutually agreed upon by the Contracting Officer Representative (COR) and Contractor. The time of shredding is to be between the hours of 7:00 a.m. and 3:00 p.m. Monday through Friday excluding Federal Holidays unless an adjusted time period is mutually agreed upon by the COR. Quantities estimated may increase or decrease in volume based upon mission 3.1. Materials to be shredded or destroyed: Materials to be shredded or destroyed may include but not be limited to photo impressions, printouts, floppy disk, compact disk, notes, envelopes, work papers, staples, clips, or any other material containing names, addresses, SSN, credit information, and any confidential information which has served its purpose. 3.1.1. The Government will designate a separate bin for floppy and compact diskettes. The remaining materials will be un-separated. 3.1.2. The Government will pack material and aged documents past retention period in boxes and seal prior to collection. 3.2 Shredding, the contractor will provide services that is referenced in DoD Instruction 5200.48, Controlled Unclassified Information (CUI) Section 4.5, The Privacy Act of 1974, The Gramm-Leach- Bliley Act of 1999, The Data Protection Act of 1998, DFAS Regulation 5200.1-R (Information Security) The document, entitled “Destruction”, states that documents must be disposed of in a manner that renders them “unreadable, indecipherable, and irrecoverable”, cross-cut shredding to unreadable status for the convenient, safe and secure destruction of a variety of media. May include but not be limited to paper, photo impressions, printouts, floppy disk, compact disk, notes, envelops, work papers, staples, clips, or any other material containing names, addresses, SSN, credit information, and any confidential information which has served its purpose. Only appropriately, cleared employees of the contractor will shred/destroy material. After specified destruction is accomplished, shredded material shall be transported and properly disposed in accordance with all applicable local, state, and federal laws and regulations. The contractor shall report the total amount of paper shredded by the number of boxes and bins on the monthly invoice. 3.3. Collection Requirements: The Contractor will provide on-site shredding services to handle a variety of Controlled Unclassified Information (CUI), Unclassified and Classified materials. Contractor shall provide thirty (30) wheel-able, lockable 96-gallon collection bins, which shall be placed on site to support ‘Materials-Bins collection points to support the collection of papers/CD- DVDs/materials. The contractor shall shred and dispose of paper/material. All problem/issues regarding paper/material shredding or disposal shall be reported to the Contracting Officer’s Representative (COR). 3.5. Estimated Quantities per Site: All material boxes and wheel-able bins designated for shredding will be placed on the dock by the Government for onsite shredding. Total Maximum Estimated Pounds Annually for Paper and Related Products based on: a) Estimated one (1) Bin 96 gallon tote weighs 300-380 lbs. b) Estimated one (1) records Box weighs 25-30 lbs. Total Maximum Estimated Bins Annually for CD/DVD; 1 bin for annual shredding of CD/DVD. 4. PERIOD OF PERFORMANCE: One year plus four (4) option period, with the first service being available within 30 days of award. 5. MATERIALS: The contractor will consider all material designated for destruction under this order as proprietary to DFAS and will safeguard all material designated for destruction until such time as destruction of material is certified as complete. 5.2. Contractor shall provide thirty (30) wheel-able, lockable 96-gallon collection bins which shall be placed on site to support ‘Materials-Bins collection points. Bins will be owned by contractor and serviced by contractor if needed. 5.3. Transportation of Material: Vehicles used for shredding by the contractor shall have watertight bodies shall not permit loss of paper/material. Open-box trucks, with or without canvas cover, shall not be used. Collection vehicles shall be operated in accordance with activity rules and regulations while in the activity area, and will be kept closed when moving or when not actually engaged in shredding paper/material. All vehicular equipment shall be maintained in good repair and in a safe and clean condition. The contractor’s name must be painted or otherwise displayed prominently on each contractor owned vehicle. The contractor will have sufficient equipment for backup of regularly assigned vehicles to insure completion of contract requirements in the event of break downs or other equipment problems. Vehicles used for shredding and transporting material to the disposal site must have Socking capability and are required to be Socked. Personnel must be security cleared and bonded. The Contracting Officers Representative (COR) or designee shall be authorized to observe the shredding and destruction process. The Contractor shall meet all Government security requirements and be agreeable to inspections. 6. GENERAL SAFETY CONDITIONS: Contractor and all personnel shall comply with all safety and health requirements necessary for the protection of personnel, facilities and equipment including, but not limited to all applicable Occupational Safety and Health Administration (OSHA) standards, while on DoD property. 7. GOVERNMENT WORKING HOURS: Work hours shall be Monday thru Friday 0700-1530 hours, with the exception of Federal holidays. Contractor must have prior approval in writing to work outside these guidelines and must coordinatewith COR or Site Support staff in charge. During periods of inclement weather unless specific approval to delay collections is requested by the Contractor and approved by the COR. Such approval will normally be granted only in cases of particularly severe weather, such snowstorms or tornados, etc. When approval to reschedule shredding is granted, the contractor will accomplish within 24 hours after the severe weather has terminated, at no additional cost. 8. UTILITIES: The Government shall provide at no cost to the Contractor reasonable amount of water and electricityto support the contract. Hook up will be to existing outlets and will be the contractor’s responsibility. 9. DISPOSAL OF MATERIALS AND CLEANUP: Disposal Permits: Within seven (7) calendar days after contract award, the Contractor will submit copies of disposal permits or other written documentation of approval and suitability of landfill or other final disposal methods. 9.2. Certificate of Destruction: A signed certificate for shredding/destruction must be issued upon completion of each job. The certificate will be submitted to the COR and indicate the date of shredding/destruction, identify the material destroyed, method of destruction, number of pounds shredded and disposed and be signed by the individuals (contractor and Government) designated to destroy and witness the shredding. Destruction officials will be required to know, through their personal knowledge, that such material was shredded/destroyed. The certificate of destruction must include the contract number, invoice number, price per pound, total price, company name, date of destruction, and signature of a company manager. The certificate of destruction is to accompany the invoice. 9.3. The contractor will be responsible for cleaning up any spillage of paper/material that occurs as a result of the contractor’s actions during the shredding process. Contractor shall protect all structure, retainment walls utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government. Contractor must remove all trash from worksite shall disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible. 10. SECURITY: DFAS Security shall monitor the incoming and outgoing of work personnel during the duration of theproject. All deliveries shall be coordinated with the Site Support in Charge to arrange for their entrance into the compound. The contractor shall submit a list of all personnel names, copy of a valid driver’s license within one week after award of contract. Any personnel that will work onsite shall be vetted through DFAS Security. No one will work on site until a background check is completed and personnel cleared. If at All Contractor personnel shall have a minimum of one (1) form of Photo Identification with them at all times. Contractor employees identified as requiring access to the facility are required to complete the SF-85, Questionnaire for Non-Sensitive Positions, and a FD258 Fingerprint card, for a pre-appointment background investigation. They must be found eligible (meet requirements) based on the background check and fingerprint check in order to be issued a DFAS Contractor Unescorted Entrance Badge. The SF-85 Questionnaire is an electronic document that must be completed on line. Necessary information to access the SF-85 on the website will be provided directly to the employees identified. The FD258 fingerprint card will be provided and actual fingerprinting will be done by DFAS Rome security personnel. On-site contractor operations will follow the security and training requirements in DFAS 2000.1, Force Protection Program, DoD 5200.1-R, Information Security Program, and DFAS 5200.1-I, Information Security Program. On-site contractor operations will follow all host security requirements IAW DoD 5220.22-M, paragraph 6-105. The contractor shall immediately report any occurrences of violation of stated regulations to the Contracting Officer (CO) or Contracting Officer Representative (COR). Security Education and Training. On-site contractor personnel will receive initial, continuous and refresher security education training IAW DoD 5200.1-R and DFAS 5200.1-I. On-site contractor personnel are also required to accomplish Antiterrorism Level I, Combating Trafficking in Persons, Information Security, and other required training available through the DFAS ePortal. 11. ESCORTS: Escorts are required and will be provided. END