SHREDDING AND PURGE SERVICES
INSTRUCTIONS TO OFFERORS To: Contract Holders under GSA/E-Buy From: Defense Health Agency Contracting Activity (DHACA) Western Markets Contracting Division Subject: Request for Quotation (RFQ) HT94102... INSTRUCTIONS TO OFFERORS To: Contract Holders under GSA/E-Buy From: Defense Health Agency Contracting Activity (DHACA) Western Markets Contracting Division Subject: Request for Quotation (RFQ) HT941024Q2036 – Shredding and Purge Services This is a Request for Quotation (RFQ) solicitation. The Government is issuing a competitive RFQ under the GSA/E-Buy program to contract holders. The Government will conduct this acquisition in accordance with FAR 8.405-2. Interested parties shall submit their quotations in accordance with the following instructions. The North American Industry Classification (NAICS) Code for this acquisition is 561990. The size standard is $16.5 (millions of dollars). This solicitation is 100% set aside small business. Naval Medical Center San Diego (NMCSD) requests responses from qualified sources capable of providing the following services that must meet the salient characteristics described below: The Naval Medical Center San Diego requires Shredding Services on or off-site document destruction, burring/destruction of hardware (i.e. computers, hard drives, etc…) services for Naval Medical Center San Diego. This is a five-year requirement. See the following attachments for additional details and requirement guidance. - Statement of Work (SOW) - NSA/CSS POLICY MANUAL (pages 4 for paper shredding and pages 5-6 Hard drive destruction) Services required: CLIN 0001: Document Shredding Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2024 – 12 May 2025 Unit Price: Job Unit CLIN Price: ____________ CLIN 0002: Purge Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2024 – 12 May 2025 Unit Price: Job Unit CLIN Price: ____________ CLIN 1001: Document Shredding Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2025 – 12 May 2026 Unit Price: Job Unit CLIN Price: ____________ CLIN 1002: Purge Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2025 – 12 May 2026 Unit Price: Job Unit CLIN Price: ____________ CLIN 2001: Document Shredding Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2026 – 12 May 2027 Unit Price: Job Unit CLIN Price: ____________ CLIN 2002: Purge Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2026 – 12 May 2027 Unit Price: Job Unit CLIN Price: ____________ CLIN 3001: Document Shredding Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2027 – 12 May 2028 Unit Price: Job Unit CLIN Price: ____________ CLIN 3002: Purge Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2027 – 12 May 2028 Unit Price: Job Unit CLIN Price: ____________ CLIN 4001: Document Shredding Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2028 – 12 May 2029 Unit Price: Job Unit CLIN Price: ____________ CLIN 4002: Purge Service in accordance with the attached statement of work to be provided at NMCSD. Period of performance (POP): 13 May 2028 – 12 May 2029 Unit Price: Job Unit CLIN Price: ____________ Acceptance location: The service shall be performed at Naval Medical Center San Diego located at 34800 Bob Wilson Drive, San Diego, CA 92134. FBO Destination: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS) (a) In accordance with CNICMEMO dated May 5, 2017, individuals currently using an NCACS credential for Installation access are required to switch to a DBIDS no later than 14 August 2017. After 14 August 2017, the NCACS credential will no longer be valid for access to Navy Installations. (b) NCACS users may visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential. To ensure uninterrupted Installation access, current NCACS credential holders are encouraged to shift to the DBIDS credential as soon as possible as Navy does not have the ability to extend this deadline. There are no fees incurred by the contractor, vendor, or supplier to obtain a DBIDS credential. (c) NCACS credentials issued after 17 April 2017 will no longer be accepted without an accompanying DBIDS credential for Navy Installation access. (d) DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/om/dbids.html For more information or to enroll in the DBIDS Program call: 1.202.433.4784. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (e) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP. This acquisition incorporates by reference the following FAR provisions and clauses: 52.217-5 – Evaluation of Options (Jul 1990) The following clauses incorporated by full text apply to the solicitation: 52.212-2 -- Evaluation -- Commercial Items (Oct 2014) Basis of Award Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-price factors. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contracts; to negotiate with offerors in the competitive range; and to award to the offeror submitting the lowest price technically acceptable (LPTA) offer. The Government intends to evaluate proposals and to award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. In order to permit efficient competition, the following methodology will be utilized. Proposals will be initially screened for price and placed in order of price (lowest price to highest price). The Government will then evaluate the non-price factors of the three (3) lowest priced proposals in accordance with the criteria of acceptability set forth in the solicitation. However, the Government, at its sole discretion, reserves the right to increase the number of proposals it will review under this methodology. Accordingly, under this methodology, the non-price factors of some proposals may not be evaluated by the Government. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range. Each non-price factor will be rated as either Acceptable or Unacceptable. An “UNACCEPTABLE” rating in any factor results in the overall non-price proposal being rated “UNACCEPTABLE “unless corrected through discussions. An overall non-price rating of “UNACCEPTABLE” makes a proposal ineligible for award. Since the LPTA methodology prohibits trade-offs, all evaluation factors are equally important. Proposals are evaluated for acceptability but not ranked using the non-cost and/or price factors. FACTOR 1: Experience (a) Solicitation Submittal Requirements: The Offeror shall submit the following information: Submit a minimum of two (2) and a maximum of four (4) projects for the Offeror that best demonstrates your experience on relevant projects that are similar in size, scope, and complexity to the scope of work. For purposes of this evaluation, a relevant project is further defined as work that provide recurring service to includes: -Shredding of (10 or more) 96-gallon bins, -Destroy one (1 or more) Hard Drives and other Removable Media, i.e., Tapes, Storage CDs, or any Media which Stores Data for use or Backups. (b) Basis of Evaluation: The requirement for acceptability will be based upon the projects submitted by the Offeror in its proposal, the Offeror must have at least (2) projects that meet the relevant projects definition. FACTOR 2: Past Performance; (a) Solicitation Submittal Requirements: If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted with the proposal for each project included in Factor 1. If there is not a completed CPARS evaluation, then submit Past Performance Questionnaires (Attachment B) for each project included in Factor 1. The Offeror should provide completed Past Performance Questionnaires (PPQ) in the quote. Offerors shall not incorporate by reference into their quote PPQs previously submitted for other RFQs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. (b) Basis of Evaluation: This evaluation focuses on how well the Offeror performed on the relevant projects submitted under Factor 1 – Experience and past performance on other projects currently documented in known sources. Based on the Offeror’s performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. The Government will consider the currency and relevance of the information, the source of the information, context of the data, and general trends in the Contractor’s performance. This evaluation is separate and distinct from the Contracting Officer’s responsibility determination. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” FAR 52.216-1 TYPE OF CONTRACT (APR 1984) The Government will only consider firm fixed price (FFP) quotations. All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to dernell.w.wade.civ@health.mil no later than 9 May 2024 by 10:00 am PST. Questions with the Government’s responses will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters. Electronic submission of Quotes: Quotations shall be submitted electronically by email to dernell.w.wade.civ@health.mil. Quotations must be received no later than 10:00 am PST on 16 May 2024. Email submissions are limited to 2MB. The submitter should confirm receipt of email submissions. All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number required, business size, and payment terms. Each response must clearly indicate the capability of the Quoter to meet all specifications and requirements. ******* End of Instruction ********
Data sourced from SAM.gov.
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