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COMBINED SYNOPSIS SOLICITATION FOR COMMERCIAL ITEMS ESSENTIAL CHARACTERISTICS SRS QA device Naval Medical Readiness and Training Center (NMRTC) Portsmouth Radiation Oncology Clinic has a requirement f... COMBINED SYNOPSIS SOLICITATION FOR COMMERCIAL ITEMS ESSENTIAL CHARACTERISTICS SRS QA device Naval Medical Readiness and Training Center (NMRTC) Portsmouth Radiation Oncology Clinic has a requirement for one Stereotactic Radiosurgery (SRS) Quality Assurance (QA) device. SRS is a form of intensity modulated radiation therapy (IMRT). IMRT utilizes multiple complex treatment fields that incorporate different degrees of modulation. This allows the radiation dose to conform more precisely to the three-dimensional (3-D) shape of the tumor by modulating—or controlling—the intensity of the radiation beam in multiple small volumes. SRS uses higher radiation doses to be focused on a smaller tumor volume while minimizing the dose to surrounding normal critical structures. SRS is typically used to treat cancer that has spread to the brain. Pre-treatment validations are necessary for patient safety. Several professional organizations [AAPM, American College of Radiology (ACR), American Society for Radiation Oncology (ASTRO)] have strongly recommended that patient-specific IMRT QA be employed as part of the clinical IMRT process. QA verification is an important process used to check the accuracy of an IMRT plan’s dose calculations and to detect clinically relevant errors in the radiation delivery, thereby ensuring the safety of patients and the reliability of treatment. The SRS QA device allows for the identification of smaller fields than other IMRT QA device models. The SRS QA device must be capable of both end-to-end QA to ensure the linear accelerator (LINAC – the machine used to deliver the radiation treatment) is performing as expected and patient-specific QA to verify the LINAC is delivering the accurate radiation dose to the planned volume and location. The device must be compliant with AAPM Task Group Number 218 (TG 218). The device must be compatible with both the Varian TrueBeam and Varian Edge. The device shall be compatible with the existing Sun Nuclear software that is used for other required clinical QA tasks. The system, including claims made for the product, shall be compliant with Food and Drug Administration (FDA) regulations, with respect to marketing and delivering medical products for use in the United States of America. These requirements shall apply even if delivery is requested outside of the United States of America. The system shall be installed in compliance with OSHA requirements. Contractor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. 1. Class Code: 6515 2. NAICS Code: 339112 3. Subject: Sole Source – SRS MapCHECK 4. Solicitation Number: HT9406-23-Q-0085 5. Set-Aside Code: N/A 6. Response Date: Five (5) business days after posting 7. Place of Delivery/Performance: Naval Medical Center - Portsmouth 54 Lewis Minor Bldg. 250 Portsmouth, VA 23708 United States 8. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are not being requested and a written solicitation will not be issued. The Defense Health Agency Southeastern Markets Contracting Division (DHA SEM-CD) intends to award a firm fixed price, sole source purchase order to Sun Nuclear Corporation located at 3275 Suntree Blvd Melbourne, Florida 32940-7514, United States for the SRS Mapcheck- a high-density 2-dimensional diode array that removes film and subjectivity from stereotactic Quality Assurance (QA) and one (1) day of training for the Naval Medical Center Portsmouth (NMCP) Radiation Center. The statutory authority for the sole source procurement of these supplies and services is Federal Acquisition Regulation (FAR) 13.106-1(b)(1), Soliciting from a Single Source, which states, “For purchases not exceeding the Simplified Acquisition Threshold (SAT), (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available.” This notice is not a request for competitive proposals. However, the Government will consider all quotes received prior to the closing date and time of this solicitation. The solicitation number is HT9406-23-Q-0085.This acquisition is issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03 effective 26 May 2023. The associated NAICS code is 339112. The small business size standard is 1000 employees. 1. Contract Line Items (CLIN) The following is a list of contract line-item number(s) and items, quantities, and units of measure, (including option(s), if applicable): CLIN0001, Description of Requirement: SRS MapCHECK, # 1179000-0Z, QTY: 1 CLIN0002, Description of Requirement: 1 Day of Customer Training, QTY: 1 CLIN0003, Description of Requirement: Shipping, QTY: 1 2. Delivery Information: Delivery shall be made 90 days after contract award. Delivery shall be made to Naval Medical Center – Portsmouth, 54 Lewis Minor, Bldg. 250, Portsmouth, VA 23708. Acceptance shall be performed at Naval Medical Center – Portsmouth. The FOB point is Destination (Naval Medical Center – Portsmouth). 3. Clauses and Provisions: The provision at 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition. The following addenda have been attached to this provision: None. The provision at FAR 52.212-2, Evaluation - Commercial Items is applicable to this acquisition. The specific evaluation criteria to be included in paragraph (a) of that provision are as follows: N/A Offerors shall include a completed copy of the provision at FAR 52.212-3 (with its Alternate I), Offeror Representations with its offer The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following addenda have been attached to this clause: None. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items and the selected clauses listed in DFARS 212.301 Solicitation provisions and Contract Clauses for the Acquisition of Commercial Items, applies to this acquisition. The following additional FAR/DFARS clauses cited in this clause are applicable: 52.204-10, REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (OCT 2018) 52.209-6, PROTECTING THE GOVERNMENT’ INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (NOV 2021) 52.222-26, EQUAL OPPORTUNITY (SEP 2016) 52.222-50, COMBATING TRAFFICKING IN PERSONS (NOV 2021) 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (NOV 2021) 52.223-18, ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (AUG 2011) 52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008) NOTE: The following additional contract requirement(s) or terms and conditions apply (full text of all FAR/DFARS clauses that contain fill-in information, as well as all local clauses, can be found in the attached Provisions and Clauses Full-Text document): 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2018) 52.204-16, COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (AUG 2020) 52.204-24, REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.252-1, PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.204-13, SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) 52.204-18, COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020) 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) 52.204-20, PREDECESSOR OF OFFEROR (AUG 2020) 52.232-40, PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (NOV 2021) 52.247-34, F.O.B. DESTINATION (NOV 1991) 52.252-2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 252.203-7000, REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD OFFICIALS (SEP 2011) 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OFWHISTLEBLOWER RIGHTS (SEP 2013) 252.204-7000, DISCLOSURE OF INFORMATION (OCT 2016) 252.204-7003 CONTROL OF GOVERNMENT PERSONNEL WORK PRODUCT (APR 1992) 252.204-7012, SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING (OCT 2016) 252.232-7003, ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (JUN 2012) 252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS 4. DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A 5. Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the FAR Part 13 Simplified Acquisition Procedures (SAP). In accordance with FAR 32.003, contract financing cannot be provided for this acquisition. 6. Instructions to Offerors: A. In order to be determined technically acceptable: (1) the offeror must provide the required supplies in accordance with the above CLIN structure and specifications; (2) Offerors must be registered in System for Award Management (SAM) prior to award. Registration information can be found at https://www.sam.gov. (3) The offer shall include price (inclusive of shipping price), shipping terms. (4) warranty information and the following additional information with submission: Offeror Point of Contact (including phone number and email address), and Offeror CAGE Code/Unique Identification Number. B. Questions: Responses to this solicitation shall be received via email to Contract Specialist, Ms. Erin Biser, email: erin.l.biser.civ@health.mil no later than 16 June 2023 at 12:00 pm., Eastern Standard Time. Please reference this solicitation number on your correspondence and in the Subject line of your email.