Inactive

VERTICAL TRANSPORTATION EQUIPMENT ELEVATOR MAINTENANCE, REPAIR, INSPECTION SERVICES

Inactive

FA9301-23-Q-0012 Combined Synopsis/Solicitation Edwards AFB, AFRL, and AFP42 Vertical Transportation Equipment Elevator Maintenance, Repair, and Inspection Services *****Notice to Vendor(s)/Supplier(s... FA9301-23-Q-0012 Combined Synopsis/Solicitation Edwards AFB, AFRL, and AFP42 Vertical Transportation Equipment Elevator Maintenance, Repair, and Inspection Services *****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this Request for Quote (RFQ) until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. ***** i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. ii. Solicitation FA930123Q0012 is issued as a Request for Quotation (RFQ) iii. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-03 and DPN 20230525. iv. This solicitation is Full and Open v. See attached model contract. vi. Vertical Transportation Equipment Elevator Maintenance, Repair, and Inspection Services vii. Period of performance 1 October 2023 to 30 September 2028 viii. Provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. and a statement regarding any addenda to the provision. Addendum to 52.212-1 Instructions to Offerors-Commercial Items (Sep 2021) A. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts; Part I – Technical Proposal and Part II – Price Quote. B. The Contracting Officer is the Government’s sole point of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer. Written requests for clarification may be sent to the Contracting Officer. The Government reserves the right to revise or amend the specifications, drawings, or the solicitation prior to the solicitation closing time. Such revisions or amendments will be communicated by amendments to the Request for Quote (RFQ) and posted in the System for Award Management (https://sam.gov/content/opportunities) and Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil) Solicitation module. If such amendments require material changes in quantities or prices, the solicitation closing date may be postponed by enough days to enable offerors to revise their quotes. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their quote, either by completing SF 1442 Block 18, providing signed copies of the amendments with their quote (Section III), or by separate letter which includes a reference to the solicitation and amendment numbers. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial quote. C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting office will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price. D. Documents submitted in response to this RFQ must be fully responsive to and consistent with the following: 1. Requirements of the RFQ (CLINs & PWS) and government standards and regulations pertaining to the PWS. 2. Evaluation Factors for Award in section, 52.212-2 Evaluation-Commercial Products and Commercial Services (Dec 2022), of this RFQ. 3. Quotes must be submitted through the PIEE Solicitation module or email by the date and time specified on page one of the SF 1442, block 13. Submissions mail and/or fax will NOT be allowed, reviewed, or considered. 4. The quote shall be submitted in a format readable and usable by Microsoft Office 2016 Word, Excel, PowerPoint, or PDF format viewable with standard Adobe Acrobat Reader X. Hidden fields, comments, macros, etc. shall be omitted, and read passwords on files shall not be used. The files shall be consistent and uniformly named to allow for easy distinction between Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. No picture shots of excel spreadsheets shall be included. Any and all excel spreadsheets and formulas shall be accessible for review if submitted. If multiple quotes are submitted, the quote with the most recent time-stamp not later than required submission date and time will be considered the offeror’s official submission; this does not include contracting officer requests for final quotes. 5. Offer Acceptance Period: Offerors must agree to hold the quote prices in response to this solicitation as “firm” until 1 Nov 2023. 6. Potential offerors are reminded they must: Be registered in the System for Award Management (SAM) at www.sam.gov with a current registration to be eligible for award; ensure that all representations and certifications are completed in SAM for the applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions; and submit representations and certifications information with the quote to the contracting officer if applicable. E. Specific Instructions: 1. PART I –TECHNICAL PROPOSAL – Submit 1 copy in .pdf or Microsoft Word or Excel 2016 compatible format earlier. a. Any documentation that exhibits that the offer or its subcontractors has the requisite experience, licenses, and or certifications to meet the requirements in the PWS b. Subcontracting Commitment Document 2. PART II – PRICE QUOTE – Submit 1 copy in .pdf or Microsoft Word or Excel 2016 compatible format. a. Complete SF 1449 blocks 12, Discount Terms; 17a Contractor Name, Address, Cage Code, Telephone No., Fax No.; 30a, Signature of Offeror/Contractor; 30b., Name and Title of Signer; 30c. Date Signed, and applicable Reps and Certs. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP. b. Electronically fill out all attached exhibits and then insert proposed unit and extended prices in the Schedule for each Contract Line Item Number (CLIN). c. Complete all the necessary fill-ins in the SF 1449 – Continuation Sheet. (End of provision) ix. Provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition. if used, and the specific evaluation criteria to be included in paragraph (a) of that provision. Addendum to 52.212-2 Evaluation-Commercial Products and Commercial Services, (Dec 2022) (a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) TECHNICAL (2) PRICE The Technical factor is acceptable/unacceptable. (b) Total Evaluated Price (TEP). The government will evaluate offers for award purposes by adding the total price for all years, to include the six-month extension under FAR 52.217-8, to arrive at the total evaluated price. The government may determine that an offer is unacceptable if the annual prices are significantly unbalanced. Evaluation of the FAR 52.217-8 option shall not obligate the government to exercise the option. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Addendum to FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) BASIS FOR CONTRACT AWARD: This is a competitive, Lowest Priced Technically Acceptable (LPTA) simplified acquisition procedure selection process in accordance with FAR 13.106-2. These regulations are available electronically at Acquisition.gov, https://www.acquisition.gov/. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices. Award will be made to the responsible offeror whose quote conforms to all required terms and conditions, includes all required representations and certifications, meets all requirements set forth in the solicitation and also provides the best value to the Government based on the results of the evaluation as described herein. Unbalanced, inaccurate, or incomplete price quotes may be grounds for eliminating a quote from competition. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Failure to meet a requirement may result in an offer being determined technically unacceptable. The Government intends to evaluate quotes and award a contract without interchanges or exchanges with offerors; however, the Government may conduct Interchanges or exchanges with one, some, none or all Vendors at its discretion. Therefore, offerors’ initial quote should contain the offeror’s best terms from a price and technical standpoint. The evaluation process shall proceed as follows: A. Price Evaluation. Initially offerors shall be ranked from lowest to highest according to the TEP. TEP is the total price of all CLINs including the 6 month option to extend services. The Government will evaluate offers for award purposes by adding the totals for CLINs 0001 – 4002 for the total price for the basic requirement and then add 50% of the proposed value for CLINs 4001 – 4002 for the evaluation of the 6 month extension option. Over and Above CLINs 0003, 1003, 2003, 3003, and 4003 will not be included in the evaluation. All CLIN prices will be evaluated for fair market price, specifically reasonableness and balance. Any offeror with CLIN prices found to be unreasonable or unbalanced may not be considered for award. B. Technical. Next, the Government will evaluate the technical proposal, on an acceptable or unacceptable basis, submitted by the lowest TEP ranked offeror found to have reasonable and balanced CLIN prices. 1. The offeror’s documentation exhibiting that it has the requisite experience, licenses, and or certification to meet the requirements in the PWS will be rated as Acceptable or Unacceptable. 2. The offeror’s subcontracting commitment document will be rated as Acceptable or Unacceptable. Proposals subcontracting an excessive amount of the total contract value may not be considered for award. 3. The Government will use the Supplier Performance Risk System (SPRS) and may use other performance history to evaluate suppliers’ past performance as Acceptable or Unacceptable. If the lowest priced offeror is deemed unacceptable in any area, the next lowest priced offeror will be evaluated for technical acceptability. C. Offerors are cautioned to submit sufficient information – and in the format specified in 52.212-1 – Instructions to Offerors. Offeror’s may be asked to clarify certain aspects of their quote. The contracting officer reserves the right to award a contract without the opportunity for quote revision. D. The government anticipates adequate price competition and intends to award a contract without interchanges or exchanges with respective offerors. The government, however, reserves the right to conduct interchanges or exchanges with one, some or all offerors if deemed in its best interest. (End of provision) x. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer or have it completed on SAM before the submission due date xi. the clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. xii. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. Additional FAR, DFARS, and AFFAR clauses and provisions that apply to this acquisition can be found in the attached model contract. xiii. No additional contract requirements or terms and conditions apply to this acquisition. There are no contract financing arrangements. There are no additional warranty requirements that are above and beyond what is consistent with customary commercial practices. xiv. DPAS rating: Not Applicable xv. Offers are due no later than 11:00 PM on 21 August 2023. All offers must be submitted by email or through the PIEE Solicitation module. Submission through the PIEE Solicitation module is highly recommended. The Government is not responsible for emails that do not make it through email firewalls due to content or attachment file sizes. Offers must be submitted through PIEE Solicitation module, solicitation number: FA930123Q0012; or submitted via email to both the following email addresses: josiah.broadway@us.af.mil and thomas.prothro@us.af.mil. xvi. For additional information or questions, please contact: Contract Specialist: Josiah Broadway at josiah.broadway@us.af.mil, and Contracting Officer: Thomas Prothro at thomas.prothro@us.af.mil.