Inactive Total Small Business Set-Aside (FAR 19.5)

Rwanda Contractor Logistics Support (Cessna 208B Grand Caravan EX Aircraft) This combined synopsis/solicitation is prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpa... Rwanda Contractor Logistics Support (Cessna 208B Grand Caravan EX Aircraft) This combined synopsis/solicitation is prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation (RFQ) in accordance with FAR part 12 & part 13 under solicitation number FA8625-22-Q-2033. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-01, effective December 6, 2021, DFARS change notice October 29, 2021, effective October 29, 2021, and the Air Force Acquisition Circular (AFAC) 2021-0726, effective July 26, 2021. The associated North American Industry Classification System (NAICS) is 488190 (Other Support Activities for Air Transportation) with a small business size standard of $35,000,000. It is anticipated that a purchase order will be established with one quoter. This acquisition is a total small business set-aside. All responsible sources may submit a quote, which if received in timely manner, will be considered by the Mobility and Training Aircraft, International Acquisition Programs Division (AFLCMC/WLI). The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock. Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Items, listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. I. DESCRIPTION OF REQUIREMENTS The Department of the Air Force, Air Force Life Cycle Management Center (AFLCMC), Mobility and Training Aircraft, International Acquisition Programs Division, Wright Patterson Air Force Base, OH, intends to award a single award, Firm-Fixed Price (FFP) contract via FAR 13 Simplified Acquisition Procedures. The scope of this requirement consists of subscriptions/publications and Contractor Logistics Support (CLS) necessary for the sustainment of two (2) Textron Aviation Inc. (TAI) C208B Grand Caravan EX (C208B EX). This is a Foreign Military Sales (FMS) requirement for the benefiting country of Rwanda, In Accordance With (IAW) approved FMS Case P7-D-QAA. The primary mission for this aircraft is Aerial Patient Movement (APM) on rapidly evolving Peacekeeping Operations (PKO). Aircraft utilization rate will be 1200 hours per aircraft per year. Please see the Statement of Work (Attachment 1) for exact specifications. The contractor shall provide the requirements as outlined in Attachment 1 – Statement of Work. Delivery: Source. Inspection/Acceptance: The Government will inspect and accept supplies at the Contractor’s location. Payment on invoices cannot be made until the Government has accepted the supplies. II. SOLICITATION INSTRUCTIONS 1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order". 2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Nov 2021), and the addenda listed below applies to this acquisition. ADDENDA TO FAR 52.212-1: a. Submission of offers. FAR 52.212-1(b) is amended to include the following: (1) Submit signed and dated quotes via e-mail to: Hannah.wood.3@us.af.mil (2) Quotes must be submitted by May 9, 2022, 3:00 p.m. Eastern Standard Time. b. Late submissions. FAR 52.212-1(f) is amended as follows: (1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 1:00 p.m., local time, for the designated Government office on the date that quotations are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than April 18, 2022, 10:00 a.m. Eastern Standard Time. Answers will be compiled and posted electronically to the SAM.gov website: https://sam.gov/. Questions may be emailed to the points of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number. d. Quotation preparation instructions: (1) General Instructions. The quoter shall submit their quote on company letterhead to include the following: • Solicitation number • Contactor name, address, e-mail, and telephone number of the offeror • CAGE code • DUNS number • Size of business • Total Price (Net 30). No Progress Payments • Shipping (FOB Source) • Delivery/Performance Schedule • Completed Copy of Reps and Certs (Attachment 3) (see also paragraph 2c below) • Proposal Number & Date • Timeframe the proposal is valid The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation. (2) Specific Instructions. Quotes shall consist of three parts, as identified below. (a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure located in Attachment 2 – Price Schedule. Price quotes must be firm-fixed price and include extended amounts for each line item. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. (b) DESCRIPTIVE LITERATURE. In order for the quote to be considered by the Government, it must meet the salient functional, or performance characteristics specified in this solicitation. Clearly identify any brand names identified in Attachment 1, Statement of Work. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. (c) CONTRACT DOCUMENTATION. (i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered. (ii) Quotes must include a completed copy of the following provisions that require fill-in text: • FAR 52.212-3 (“The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision”). (See Attachment 3 – Reps and Certs) 3. The addenda listed below at FAR 52.212-2, Evaluation—Commercial Items (Nov 2021) applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Technical and Price. The anticipated award is Firm-Fixed Price-LPTA. ADDENDA TO FAR 52.212-2: BASIS FOR OFFER. a. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Conforms to the requirements of the combined synopsis/solicitation. 2. Receives a rating of “Acceptable” on the Technical Capability evaluation factor. 3. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. (1) Compliance with the requirements of the synopsis/solicitation: All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. (2) Technical Evaluation: The evaluation team will review the descriptive literature to determine if quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop. (3) Price Evaluation: The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by adding the extended amount quoted for each CLIN to get to the total price proposed (see Attachment 2). All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected. The Government reserves the right to award on an "All or None" basis. The Government intends to award a contract without interchanges with respective Quoter. The Government reserves the right to conduct interchanges or cancel the solicitation. Summary of Updates (08 April 2022): Changes to the SOW are indicated in the “RECORD OF CHANGES TO SOW DOCUMENT AS FOLLOWS” section at the beginning of the SOW. Price Schedule updated to include exact PoP dates for subscriptions. Questions and Answers document has been posted but some questions have not yet been answered. An Updated Q&A document will be posted as soon as the rest of the answers become known. Avionics System, Attachment 9, posted in response to Q&A regarding subscriptions. Ground Support Equipment (GSE) list, Attachment 10, posted in response to Q&A. Summary of Updates (15 April 2022): Spares requirement removed. Updated Statement of Work Rev C, Pricing Schedule V3 (removal of spares), CDRL Package (monthly reporting requirement), updated Q&A (still waiting on a few answers). Summary of Updates (02 May 2022): Updated SOW - Rev D, Pricing Schedule V4, finalized Q&A dated 02 May 2022 posted. Fourth option year has been removed. Correction in Pilot’s Operating Handbook subscription PoP start date. Attachments: 1. Statement of Work Rev D – 02 May 2022 2. Price Schedule V4 – 02 May 2022 3. Reps & Certs 4. Provisions and Clauses 5. Brand Name Justification: Subscriptions 6. CDRLs, Rev A - 15 April 2022 8. Questions and Answers – 02 May 2022 9. Avionics System Specs 10. Ground Support Equipment (GSE) List Please direct all questions to Hannah Wood, hannah.wood.3@us.af.mil