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Instructions to Offerors – Solicitation FA8601-25-Q-0135 Department/Ind. Agency: Dept. of Defense Sub?tier: Dept. of The Air Force Major Command: AFMC Sub Command: Air Force Life Cycle Management Cent... Instructions to Offerors – Solicitation FA8601-25-Q-0135 Department/Ind. Agency: Dept. of Defense Sub?tier: Dept. of The Air Force Major Command: AFMC Sub Command: Air Force Life Cycle Management Center Office: FA8601AFLCMC PZIBA Contract Opportunity Type: Combined Synopsis/Solicitation Product Service Code: 7110 NAICS Code: 337214 Place of Performance: Wright Patterson AFB, OH 45433 USA Description: This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for furniture and flooring in building 266 rooms s200 and s2226 as described under the requirements section of this combined synopsis/solicitation and accompanying attachments. This combined synopsis/solicitation is prepared in accordance with (IAW) the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2025-04, effective 11 June 2025; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20250117, effective 17 January 2025; and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) Air Force Acquisition Circular (DAFAC) 2024-1016, effective 16 October 2024. This announcement constitutes the only combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the lowest priced Offeror who submits a proposal that: 1. Conforms to the requirements of the combined synopsis/solicitation. 2. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. 3. Receives a rating of “Acceptable” on the Technical Capability evaluation factor. *Please include the total quoted price in the submission email or on a cover page of the quote. The combined synopsis/solicitation number for this requirement is FA8601-25-Q-0135 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. Important Notice to Contractors: An optional site visit will be held on Friday, 15 August 2025, at 10:00am Eastern Daylight Time (EDT). Vendors wishing to participate in the site visit are required to provide notification to Curtis V. Thomas III and Joshua L. Clymer [Emails: curtis.thomas.4@us.af.mil and joshua.clymer@us.af.mil] no later than 48 hours prior to the scheduled visit (13 August 2025 at 10:00am EDT). This notification shall include the full name, driver’s license number, and issuing state for each prospective attendee (please see attachment 8 for additional details). This information is necessary for the issuance of required site access passes. (***UPDATE-SITE VISIT CANCELLED AS NO VENDORS REACHED OUT ABOUT VISITING THE SITE)- 15 August 2025**) Important Notice to Contractors: To ensure adequate time for the Government to respond, all questions MUST be received no later than the closing of business on Tuesday, 19 August 2025. Acceptable means of Submission: All quote submissions must be submitted electronically to both of the following email addresses, curtis.thomas.4@us.af.mil and joshua.clymer@us.af.mil by COB Tuesday, 9 September 2025. Any correspondence sent via email must contain the subject line “FA8601-25-Q-0135, building 266 rooms s200 and s2226.” The entire proposal must be contained in a single email, unless otherwise approved, including attachments (links are not permissible). Please note: due to the email server, any emails that exceed 5 megabytes might not go through. Emails with compressed files are not permitted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation email within 24 hours of submitting the proposal, please reach out to the point of contacts listed on the solicitation. Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Period of Performance: Phased installation. Phase 1 to be completed no later than 19 weeks after the award of the contract. Phase 2 to be completed no later than 13 weeks after phase 1. Delivery Destination: building 266 rooms s200 and s226 as Identified in Statement of Work (SOW) Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: Furniture IAW the Statement of Work (Attachment 2). Contract Type: The anticipated award is Firm-Fixed Price. Basis for Award: The Basis of Award is set forth in FAR clause 52.212-2, Evaluation – Commercial Products and Commercial Services, as included in the solicitation. Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The proposals may be in any format but MUST include: 1. Proposing company’s name, address, SAM Unique ID, Cage Code, and TIN. 2. Point of contact’s name, phone, and email. 3. Proposal number & date. 4. Timeframe that the proposal is valid. 5. Individual item price. 6. Total price (Net 30), No Progress Payments. 7. Shipping (FOB Destination). 8. Completed copy of representations and certifications (Attachment 4) 9. Itemized pricelist which includes the dimensions and specification of each typical. 10. Provide overall floorplan drawing, overall 3D rendered floorplan, and detailed 3D renderings for each typical. 12. See Statement of Work (Attachment 2) for additional quote requirements. Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Statement of Work (Attachment 2). Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow – Receipt and Acceptance (WAWF – RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. ADDITIONAL INSTRUCTIONS TO OFFERORS: The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors-Commercial Items are tailored as follows: (a) North American Industry Classification System (NAICS) code and small business size standard are as specified in the solicitation document. (b) Submission of offers is as prescribed in the text of this combined synopsis/solicitation. Quote Content: The proposals may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal. Quote Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offer submitted. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the furniture as described in the SOW (Attachment 2). Attachments: Solicitation Statement of Work (Drawings in SoW) Existing Furniture Plan New Furniture Plan CAD File Existing (Please email curtis.thomas.4@us.af.mil for file, as it is too large for SAM.gov upload) CAD File New (Please email curtis.thomas.4@us.af.mil for file, as it is too large for SAM.gov upload) Offeror Reps and Certs Real ID Q&A Document (All questions submitted by vendors and the corresponding answers will be publicly available on SAM.gov.)