Inactive Total Small Business Set-Aside (FAR 19.5)

Combined Synopsis/Solicitation AFLCMC/PZI Installation Contracting Support Wright Patterson AFB, OH 45323 Date: 18 April 2024 Title: Corona Top Heraldic Dinner A/V equipment rental with service Reques... Combined Synopsis/Solicitation AFLCMC/PZI Installation Contracting Support Wright Patterson AFB, OH 45323 Date: 18 April 2024 Title: Corona Top Heraldic Dinner A/V equipment rental with service Request for Quote (RFQ) / Solicitation Number: FA860124Q0092 Quotes Due: 3 May 2024 at 1:00 PM EST Contact Point(s): Melissa Prickett, Contract Specialist Email: melissa.prickett@us.af.mil Contact Point(s): Jennifer Jensen, SSgt, Contracting Officer Email: jennifer.jensen.10@us.af.mil Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information, included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The solicitation is conducted as a commercial procurement using Simplified Acquisition Procedures (FAR Part 13). This notice is expected to result in award of a Firm Fixed Price (FFP) contract for a commercial commodity to the responsible offeror who submits a quotation that: (1) conforms to the requirements, (2) complies with the minimum requirements stated in the Statement of Work (SOW) as evidenced by providing a complete description of the equipment provided, and (3) that submits the quotation with the lowest price technically acceptable, provided that the price is determined to be fair and reasonable. The Government reserves the right to award without discussions or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable. This requirement shall be 100% small business set aside under NAICS 532490 with a size standard of $40M. Requirement: Corona Top is the annual summit meeting of all the senior Air Force leadership. The Heraldic Dinner is traditionally the highlight of the evening entertainment and a premier annual event. The 2024 Corona Top event will be held on the evening of 25 June 2024 at the National Museum of the Air Force at Wright Patterson AFB, OH (WPAFB). The government is looking to lease audio visual equipment for the event with the awarded vendor working the entire event to operate and monitor the equipment. See details for requirements in the PWS. The contractor must have provided audio equipment, set-up, on-site technical assistance and support for at least three (3) senior executive functions involving Fortune 100 C-level executives or formal military functions involving senior top-level Department of Defense personnel CLIN Supplies/Service Quantity Unit Unit Price Total Amount 0001 Audio/visual equipment rental and services IAW the PWS 1 EA Period of Performance: The Period of Performance (POP) is 3 calendar days from 24 June 2024 to 26 June 2024. See details regarding the performance in the PWS. Request for Information (RFIs): The Government will accept questions concerning solicitation number FA860124Q0092 until 24 April 2024 at 2:00 PM EST. Email your questions on a .pdf, .doc, .docx, .xls or .xlsx document to melissa.prickett@us.af.mil and jennifer.jensen.10@us.af.mil. Any questions received after this date and time may not be considered. Quotes Due Date: Quotes must be submitted electronically to the Contract Specialist via e-mail at melissa.prickett@us.af.mil and Contracting Officer at jennifer.jensen.10@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 3 May 2024 at 1:00 PM EST. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860124Q0092, Heraldic dinner A/V equipment rental and service” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any. E-mails with compressed files are not permitted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW FAR 52.217-5 Evaluation of Options). All quotes shall conform to the Contract Line Item Number (CLIN) structure of attached solicitation. Notice to Vendor(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. Period of Acceptance of Quotes: Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers. SAM Registration: Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov. Provisions and Clauses: See solicitation attachment for applicable provisions and clauses. Offerors shall compete and include in quotations all representations and certifications, as well as all fill-in provisions and clauses, contained within this solicitation. Additionally, quotations that contain pricing only with no description/detail of the equipment that will be provided will not be accepted or considered for award. List of Attachments: Solicitation Performance Work Statement Wage determination *New Attachment- Questions & Answers *New Attachment- Microphone set-up photo *New Attachment- Hangar Layout PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW: Shipping/transportation will be FOB: Destination Pricing Quoted (GSA, open market, etc.): ____________________________ Payment Terms: ________________________ Delivery Date: ________________________ Company Name (as registered in SAM): ___________________________________________ UEI: _____________________________ CAGE: ____________________________________ POC: _________________________________ Telephone: _____________________________ E-Mail: ________________________________ Warranty Information: _________________________________________________________ **29 April 2024- UPDATE TO SOLICITATION TO INCLUDE QUESTIONS AND ANSWERS AND TWO LAYOUT ATTACHMENTS**