Inactive Total Small Business Set-Aside (FAR 19.5)

Instructions to Offerors – Solicitation FA8601-23-Q-0120 This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for Chromatograph Spectrometer Maintenanc... Instructions to Offerors – Solicitation FA8601-23-Q-0120 This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for Chromatograph Spectrometer Maintenance as described under the requirements section of this combined synopsis/solicitation and accompanying requirements attachment. This combined synopsis/solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2023-04, effective 2 Jun 2023; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20230609, effective 9 Jun 2023; and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2023-0508, effective 8 May 2023. This announcement constitutes the only combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made LPTA. Ie, to the lowest priced Offeror who submits a proposal that: 1. Conforms to the requirements of the combined synopsis/solicitation. 2. Receives a rating of “Acceptable” on the Technical Capability evaluation factor. 3. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The combined synopsis/solicitation number for this requirement is FA8601-23-Q-0120 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. Acceptable means of Submission: All submissions must be submitted electronically to both of the following email addresses, jerri.hunt@us.af.mil and candice.snow@us.af.mil, by Monday, 21 August 2023 by 1:00 PM Eastern Daylight Time. Any correspondence sent via email must contain the subject line “FA8601-23-Q-0120, Chromatograph Spectrometer Maintenance.” The entire proposal must be contained in a single email, unless otherwise approved, including attachments. Please note: due to the email server, any emails that exceed 5 megabytes might not go through. Emails with compressed files are not permitted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation email within 24 hours of submitting the proposal, please reach out to the point of contact listed on the solicitation. Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Period of Performance: Period of Performance is 130 days. Delivery Destination: Identified in Performance Work Statement (PWS). Delivery Type: FOB Destination (As defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss). Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: Chromatograph Spectrometer Maintenance Wright Patterson AFB, OH 45433 in accordance with (IAW) the Performance Work Statement (PWS) dated 31 July 2023. Contract Type: The anticipated award is Firm-Fixed Price. Basis for Award: The Government will award a contract resulting from this RFQ to the responsible Offeror whose offer conforms to the requirements outlined in Attachment 1 (PWS) and is most advantageous to the Government, lowest evaluated price of proposals meeting or exceeding the acceptability standards and other factors considered. Technical Capability and Price will be used to evaluate all offers. Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The proposals may be in any format but MUST include: 1. Proposing company’s name, address, DUNS number, Cage Code, and TIN. 2. Point of contact’s name, phone, and email. 3. Proposal number & date. 4. Timeframe that the proposal is valid. 5. Individual item price. 6. Total price, No Progress Payments. 7. Shipping (FOB Destination). 8. Completed copy of representations and certifications (Attachment 2) 9. Itemized price-list which includes the dimensions and specification of each typical. Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements outlined in the Statement of Work (Attachment 1). Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow – Receipt and Acceptance (WAWF – RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. ADDITIONAL INSTRUCTIONS TO OFFERORS: The following paragraphs in the provision at FAR 52.212-1-Instructions to Offerors-Commercial Items are tailored as follows: (a) North American Industry Classification System (NAICS) code and small business size standard are as specified in the solicitation document. (b) Submission of offers is as prescribed in the text of this combined synopsis/solicitation. Proposal Content: The proposals may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer submitted. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the furniture as described in the SOW. Attachments: Statement of Work (SOW) Offeror Reps & Certs Model Contract FAR 52.204-24 FAR 52.204-25 Memo for 2019-009 Interim FAR Rule

Inactive

SOURCES SOUGHT SYNOPSIS (This is NOT a Solicitation): This Sources Sought Synopsis is published for market research purposes only, to identify potential sources capable of providing (1) Agilent 1260 I... SOURCES SOUGHT SYNOPSIS (This is NOT a Solicitation): This Sources Sought Synopsis is published for market research purposes only, to identify potential sources capable of providing (1) Agilent 1260 Infinity High Performance Liquid Chromatograph with Mass Spectrometer (HPLC-MS) maintenance services for the Engineering Laboratory at Wright-Patterson Air Force Base. Please see Attachment 1: Draft Performance Work Statement (PWS) – 8 June 2023 for the further details regarding the requirements for this acquisition. As a reminder, this is a draft which is subject to be changed. The United States Air Force, AFLCMC/PZIBA Base Support Contracting Branch, Wright-Patterson AFB, Ohio is seeking capabilities packages of potential sources including Small Business (SB), 8(a), HUBZone, and Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. This Sources Sought Synopsis is published for market research purposes only, to identify potential sources capable of providing facilities management services for the Engineering Laboratory at Wright-Patterson Air Force Base. REQUIREMENTS: The contractor shall provide all personnel, equipment, tools, parts, and supervision necessary to perform preventive and remedial maintenance. These tasks shall include service maintenance and repair in accordance with the procedures recommended by the HPLC-MS and standard commercial practices, applicable service history records, and any other duties listed in the Performance Work Statement (PWS). The North American Industry Classification System (NAICS) code for this requirement is 541380: Testing Laboratories and Services, with a size standard of $19 million dollars. The Government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. No set-aside decision has been made. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14. The Air Force anticipates an acquisition for a Firm Fixed Price Contract, with an anticipated period of performance of 22 August 2023 – 29 December 2023. Any information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any Government assessments. The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any particular small business program. INSTRUCTIONS: 1. The information below provides a "Contractor Capability Survey" to allow you to document your company's capabilities in meeting these requirements. 2. If, after reviewing these documents, you desire to participate in the market research, please complete and return the Contractor Capability Survey below. Response format and due date information is specified at the bottom portion of this notice. Failure to provide a complete response may result in the Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.). 3. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged. Questions relative to this market survey should be addressed via email to Jerri Hunt, AFLCMC/PZIBA, at jerri.hunt@us.af.mil, Amanda Hoyng at amanda.hoyng@us.af.mil, or Candice Snow at candice.snow@us.af.mil by 1:00 pm EST, Friday 14 July 2023. CONTRACTOR CAPABILITY SURVEY: Part I. Business Information: Please provide the following business information for your firm: Company/Institute Name: Address: Point of Contact: CAGE Code: Phone Number: Email Address: Web Page URL: Based on North American Industry Classification System (NAICS) code 541380: Testing Laboratories and Services, with a size standard of $19 million dollars, please circle Yes or No as to whether your company is: Small Business (Yes / No) Self-Certified or Third Party Certified Small Disadvantaged Business (Yes / No) Self-Certified or Third Party Certified? 8(a) Certified (Yes / No) Self-Certified or Third Party Certified HUBZone Certified (Yes / No) Self-Certified or Third Party Certified Veteran-Owned Small Business (Yes / No) Self-Certified or Third Party Certified Service-Disabled Veteran-Owned Small Business (Yes / No) Self-Certified or Third Party Certified Women-Owned (WO) (Yes / No) Self-Certified or Third Party Certified Economically Disadvantaged Women-Owned Small Business (Yes / No) Self-Certified or Third Party Certified Other: Please indicate if your company is domestic or foreign owned (if foreign, please indicate the country of ownership). Indicate if you are the manufacturer or provide the name and size of the manufacturer of the product(s) you will be supplying. Please provide a statement that the respondent will allow or will not allow the Government to release proprietary data. The Air Force will handle proprietary items in accordance with FAR 2.101 and 3.104. Please provide recent sales history to commercial companies in order to determine commerciality. Please provide a statement to acceptability of the following proposed provisions and clauses, as they are determined to be consistent with customary commercial practice. Non-Commercial clauses that are being considered for use: FAR 52.204-7, System for Award Management FAR 52.204-13, System for Award Management Maintenance FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-18, Commercial and Government Entity Code Maintenance FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.252-1, Solicitation Provisions Incorporated by Reference FAR 52.252-2, Clauses Incorporated by Reference FAR 52.252-5, Authorized Deviations in Provisions FAR 52.252-6, Authorized Deviations in Clauses DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003, Control of Government Personnel Work Product DFARS 252.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7048, Export-Controlled Items DFARS 252.243-7001, Pricing of Contract Modifications AFFARS 5352.201-9101, Ombudsman AFFARS 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODS) Attention: Small business respondents who are interested in submitting a proposal as the prime contractor for this effort: The acquisition strategy for this requirement has not been decided; however, the Air Force is contemplating setting this acquisition aside for small businesses if there is sufficient demonstrated interest and capability. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that two or more small business prime contractors must be capable of providing at least 50% of the entire scope of the AEE approved CEM prep course and examination IAW attached Requirements Document, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14, Limitations on Subcontracting. Provide specific details and rationale as to how compliance with FAR clause 52.219-14 would be achieved, including specific details regarding teaming arrangements, etc. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. Attention all potential respondents: If this acquisition is not set aside for small business, it is anticipated that the contract may contain a small business utilization requirement. Please provide feedback on what areas of this requirement are likely candidates for small business subcontracting. Part II. Capability Survey Questions: 1. Describe briefly the capabilities of your facility and the nature of the services you provide. Include a description of your staff composition and management structure. 2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract number and date, a brief description, agency/organization supported, and point of contact name and telephone number. 3. Are there specific requirements in the documentation that we provide that would currently preclude your product/service from being a viable solution to our requirement? 4. Are there established market prices for our requirement? If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public? Is our requirement offered to both under similar terms and conditions? Briefly describe any differences. 5. Describe your standard warranty and return process for goods and services furnished to the Government for items similar in nature to this requirement. CAPABILITIES PACKAGE: All interested firms shall submit a response demonstrating their capabilities to provide the requested items to the primary point of contact listed below. Any information submitted by respondents to this sources sought synopsis is voluntary. As stipulated in Federal Acquisition Regulation 15.201, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Any information submitted by respondents to this sources sought synopsis is voluntary and will not be returned. The Government will not reimburse any costs incurred or associated with the submission of information in response to this notice. The decision to solicit for a contract shall be solely within the Government's discretion. Responses are limited to 5 pages and may be submitted electronically to the following email address: jerri.hunt@us.af.mil in a Microsoft Word compatible format or mailed to to be received no later than by 1:00 pm EST, Friday 14 July 2023. Direct all questions concerning this acquisition to Jerri Hunt at jerri.hunt@us.af.mil. The Government's assessment of the capability statements received will factor into whether any forthcoming solicitation will be solicited as full and open or set-aside for small business, or any particular small business program (e.g. SDVOSB, EDWOSB, HUBZone, 8(a), etc.). Be advised that all correspondence sent via e-mail shall contain a subject line that reads "Spectrometer Maintenance Sources Sought". If this subject line is not included, the e-mail may not get through e-mail filters at Wright-Patterson AFB. Filters are designed to delete emails without subject lines or with suspicious subject lines or contents. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, or .xls documents are attached to email. Attachments: Attachment 1 –Draft PWS – 8 June 2023