Inactive Total Small Business Set-Aside (FAR 19.5)

ALL AMENDMENTS MUST BE ACKNOWLEGED WITH THE SUBMISSION OF YOUR QUOTE **** AMENDMENT 2 (14 Aug 23) ***** The PWS for this requiremnt has changed. The changed PWS is attachement [Westover ARB 1510 UPS P... ALL AMENDMENTS MUST BE ACKNOWLEGED WITH THE SUBMISSION OF YOUR QUOTE **** AMENDMENT 2 (14 Aug 23) ***** The PWS for this requiremnt has changed. The changed PWS is attachement [Westover ARB 1510 UPS PWS 14 Aug 23.pdf]. PWS Change: Paragraph 2.2.3 changes from: Maintain power to all systems for a minimum of 2 hours during a complete power outage. to Maintain power to all systems by back-up generator during a complete power outage. ***** ***** **** REQUEST FOR INFORMATION 03 (14 Aug 23) ***** Question: For the power distribution from the UPS, is the UPS feeding a sub panel, or are the power whips coming directly out of the bypass of the UPS? Response: Yes the UPS is feeding a sub panel. Question: If feeding a sub panel, do you want just a wall mount bypass? Response: The bypass is already installed Question: For the 2 hour runtime requirement, is that at 50% load, 80% load, 100% load? Response: Please refer to paragraph 2.2.3 of the revised PWS dated 24 Aug 23 [Westover ARB 1510 UPS PWS 14 Aug 23.pdf]. Question: Do you have 12’ for the ups line up with 3’ clearance front and rear? Response: Yes, there is an existing UPS cabinet already in place that will need to be removed by the contractor and install the new one. ***** ***** **** REQUEST FOR INFORMATION 02 ***** Question:What is the load on the current system? This will be needed to determine the quantity of battery cabinets for the desired 2 hr runtime. ? Response: 66% with one cabinet with 16 batteries inside Question:How many battery cabinets are currently installed, that will need to be de-installed and removed? Response: 1 Cabinet with 16 batteries Question:Are we able to drop ship the equipment to the location? Response: Yes, all shipments must go to base supply. Question: Is there a PDU/ external bypass currently installed at the site? Response: Yes Question: Is there a loading dock? Response: Yes Question: Is there clear pallet jack access from the loading dock to the UPS? Response: Yes Question:Is floor protection required? If so, how many feet? Response: No ***** ***** **** NOTICE OF SITE VISIT ***** A site visit is scheduled for Thursday, 10 August 2023 at 2:00PM EDT. Access to the installation is restricted. Please monitor this SAM.gov notice for any potential changes to the site visit date/time. Anyone interested in attending this site visit must complete a 439AW Form 1. Email the completed form to Joshua Belliveau, Contract Specialist (joshua.belliveau@us.af.mil) and Kyle Kiepke, Contracting Officer (kyle.kiepke.1@us.af.mil) no later than Wednesday, 9 August 2023, COB. A DoD Safe Link may also be requested. NOTE: ALL ATTENDEES WILL REQUIRE A TEMPORARY PASS ISSUED BY SECURITY FORCES PRIOR TO ENTRANCE ONTO THE BASE. Attendees are to meet at the Visitor Center located at 20 Patriot Avenue, Westover ARB, Chicopee, MA, 01022-1507 (Westover Road Gate) ONE (1) HOUR PRIOR to scheduled site visit is suggested to allow time for processing of passes. Valid identification is required. Entrance can be denied for those who are late and/or without proper identification. ***** ***** **** AMENDMENT 1 ***** Close date for receipt of quotations is 15 August 2023, 2:00PM EDT. ***** ***** **** REQUEST FOR INFORMATION 01 ***** Question: The existing system (Symmetra PX) has an internal battery testing technology. Is this sufficient to satisfy the requirement for a battery monitor ? Response: Yes. ***** ***** (i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) The solicitation number FA660623Q0010, is hereby issued as a Request for Quotation (RFQ) for Uninterrupted Power Supply (UPS) Cabinet. A contract may be issued without discussions as a Firm-Fixed Price (FFP) award utilizing FAR Part 13, Simplified Acquisition Procedures. (iii) This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2024-04; Effective 06/02/2023, Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 04/27/2023 and DAFFARS; Effective 07/07/2023. It is the contractor's responsibility to become familiar with applicable provisions and clauses by visiting https://www.acquisition.gov/. (iv) This solicitation is a 100% small business set aside and is restricted to small businesses only in accordance with FAR 19.502-2(a). The North American Industry Classification System Code (NAICS) is 335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing; Small Business Size Standard is 600 employees. (v) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable). CLIN Description QTY UNIT TOTAL 0001 UPS System 1 LOT $ 0002 Assembly 1 LOT $ 0003 Factory Warranty 1 LOT $ (vi) Description of requirement: The vendor shall provide all labor, tools, facilities, materials, and services needed to perform Westover ARB installation of UPS battery and cabinet into building 1510 as identified in Appendix 1 to this PWS. These services shall include any equipment, wiring, or infrastructure to ensure the Contractor’s proposed solution is compatible with the Government’s current infrastructure without additional Government expense. This is considered a one for one swap and a minimum installation process should be achievable. These services shall not include residential or business services for non-Government entities or Government contractors. The Contractor shall follow all Federal Communications Commission (FCC), Public Utility Commission (PUC), Department of Defense (DoD), Department of the Air Force (DAF), and industry standards for this requirement. This work will be accomplished in a security restricted environment with US Government escorts. Applicable documents (attached to this email): Attachment 1 - Westover ARB 1510 UPS PWS.pdf Attachment 2 - Provisions and Clauses-UPS.pdf (vii) Acceptance and FOB destination: 439 CS, 250 Jenkins St, Westover ARB, MA 01022-1670 United States (viii) FAR Provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. Contractor must include the following information with their quote: Pricing, Company Name & Address, Point of Contract, Telephone, Email, Cage Code, UEI number, and Business Size. Contractor must certify provision 52.204-24 and 52.204-26 by completing the attached PDF titled, “Provisions and Clauses Fill In” and submitting it with their quotes. Quotes shall include the following: 1. Pricing for CLIN 0001, CLIN 0002, and CLIN 0003 2. Service specifications in sufficient detail to ensure compliance with the technical objectives set forth in the PWS (Attachment 1 - Westover ARB 1510 UPS PWS.pdf) 3. Any discount terms offered 4. Contractor’s name, address, CAGE code, & GSA Schedule (if applicable) 5. Contractor point of contact with email and phone number 6. Completed Provisions and Clauses (Attachment 2 - Provisions and Clauses-UPS.pdf) 7. Signed copy of Amendments (If Applicable) Performance to start within 10 days after receipt of order and be complete within 30 days after receipt of order. Offerors are responsible for verifying receipt of their proposals to this office before offer due date and time. Any formal communication, once the formal solicitation has been issued, shall be submitted in writing (via email) to the POCs below. It is the offerors’ responsibility to confirm receipt of all formal communications. (ix) Provision 52.212-2, Evaluation-Commercial Items, applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. The following factors shall be used to evaluate offers: 1. Price 2. Technical Acceptability *Technical Acceptability is achieved when offeror provides proof that the offeror meets the minimum standards of the requested requirement identified in CLIN 0001 above. (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (x) Vendors must certify provision 52.212-3, Offeror Representations and Certifications-Commercial Items, if they have not completed the annual reps and certs in SAM, by filling in the appropriate fields in attached PDF titled, “Provisions and Clauses Fill In” and submitting with your quote. (xi) Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. (xii) Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. (xiii) A statement regarding any additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. IAW FAR 52.204-16, prospective awardees shall have an active Cage Code prior to award of a government contract. To register for a Cage Code and to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/SAM/. All vendors interested and capable of obtaining contract award must be registered with the Wide Area Workflow (WAWF) located at https://piee.eb.mil/piee-landing/. Vendors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered. (xiv) Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable to this acquisition. (xv) Quotes must be submitted via email no later than the date listed in this annoucement to joshua.belliveau@us.af.mil and kyle.kiepke.1@us.af.mil with "Solicitation FA660623Q0010" in the subject line and company name. Requests for Information (RFI) concerning this requirement must be submitted in writing to the email list above no later than 10 August, 2023, 02:00 pm EDT. (xvi) Questions concerning this soliciting should be directed to Joshua Belliveau at joshua.belliveau@us.af.mil and Kyle Kiepke at kyle.kiepke.1@us.af.mil