Medical Courier Service
FA5000-19-CS-X011 COMBINED SYNOPSIS/SOLICIATION ‘COMBO': Medical Courier Service (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart... FA5000-19-CS-X011 COMBINED SYNOPSIS/SOLICIATION ‘COMBO': Medical Courier Service (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation FA5000-19-CS-X010 is issued as a Request for Proposal (RFP). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01, effective 20 Dec 2018. The DFARS provisions and clauses are those in effect to DPN 20190215, effective 15 Feb 2018. The AFFARS provisions and clauses are those in effect to AFAC 2018-0525, effective 25 May 2018. (iv) This requirement is solicited as 100% Small Business Set-Aside. The North American Industrial Classification System (NAICS) code associated with this procurement is 492110 with a small business size standard of 1500 employees. (v) The government intends to award a firm-fixed price indefinite delivery, indefinite quantity (IDIQ) type contract for Medical Courier Services. This requirement will include the pick-up and drop-off of medical supplies and samples to/from Joint Base Elmendorf Richardson (JBER) medical treatment facility (MTF) to/from other designated medical facilities in the Anchorage metropolitan area. Additional ancillary required services include bulk packaging and allowable wait times. Please see Attachment 1, Price Schedule, and Attachment 2, Performance Work Statement for a full description of the Government's requirement. As an IDIQ-type contract the following also apply: 1. The ordering period will extend four (4) years from the date of contract award. 2. The order amounts will be outlined in Attachment 4. (vi) Delivery shall be FOB Destination. Contractor shall include delivery schedule information on the Pricing Schedule, Attachment 1. All items shall be delivered to: Joint-Base Elmendorf Richardson, Anchorage Alaska, 99506 (vii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum: 1. To assure timely and equitable evaluation of the proposal, the vendors must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. 2. Specific Instructions: The response shall consist of two (2) separate parts: a. Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability narrative. b. Part 2- Price - Submit one (1) copy of price schedule (Attachment 1) and any pertinent additional information FA5000-19-CS-X011 3. Award will be made to the vendor whose quote is conforming to the solicitation and is determined to be the lowest price technically acceptable. Technical Acceptability, at a minimum, is defined as meeting all of the criteria in specifications in Attachment 1. Price and technical acceptability will be considered. (viii) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) this provision has been tailored to this procurement and is provided in full-text below: (a) The Government will award a contract resulting from this solicitation to the responsible vendors whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: (i) Technical acceptability (ii) Price (b) Price and technical acceptability will be considered. The Government intends to evaluate quotes and award without discussion, but reserves the right to conduct discussions. Therefore, the vendor's initial quote should contain the vendor's best terms from a price and technical standpoint. The lowest priced quote will be evaluated for technical acceptability. If the quote is found technically acceptable, award will be made without further consideration. If it is found technically unacceptable, the Government will evaluate the next lowest quote for technical acceptability until award can be made to the lowest priced technically acceptable vendors. Therefore, the vendor's initial quote should contain the vendor's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Quotes that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) This will be a lowest price technically acceptable purchase. Technical acceptability - at a minimum, is defined as meeting following criteria: Minimum Qualifications: Perform the safe transport of various medical material (to include perishable medical supplies) and comply with requirements of sections 7.1 to 7.7 of the Performance Work Statement. (d) A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (ix) Each vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (Oct 2018), are updated at www.sam.gov. Failure to obtain SAM registration will result in submissions not being considered for award. (x) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text. (xi) The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders - Commercial Items (Sep 2018), is hereby incorporated by reference, with the same force and effect as if it were given in full text. Additional provisions and clauses applying to this acquisition can be found in Attachment 3, Provisions & Clauses. (xii) No additional contract requirements apply to this acquisition. FA5000-19-CS-X011 (xiii) No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition. (xiv) NOTICE TO ALL INTERESTED PARTIES: Questions shall be submitted to the following personnel: 673d Contracting Squadron/PKB Attn: Donald Dougherty Email: donald.dougherty.1@us.af.mil Please forward all questions to Donald Dougherty at donald.dougherty.1@us.af.mil no later than 10AM AKDT on 17 June 2019. An amendment will be issued providing the Government's answers to any questions received. Quotes are due no later than 2PM AKDT on 19 June 2019; quotes shall include the following: a. Part 1- Technical Acceptability - Submit one (1) copy of technical acceptability narrative. b. Part 2- Price - Submit one (1) copy of price schedule as well as any additional pertinent information BASIS OF CONTRACT AWARD: This is a competitive action in which award shall be made to the lowest priced, technically acceptable quote. (xv) Quotations shall be submitted to Donald Dougherty at donald.dougherty.1@us.af.mil. For information regarding this solicitation, contact the same. Donald W. Dougherty Contracting Officer List of Attachments: ? Attachment 1: Pricing Schedule ? Attachment 2: Performance Work Statement ? Attachment 3: Provisions & Clauses ? Attachment 4: Order Limitations DOUGHERT Y.DONALD. W.11383696 99 Digitally signed by DOUGHERTY.DO NALD.W.11383696 99 Date: 2019.05.20 16:17:56 -08'00' FA5000-19-CS-X011 Attachment 2 Performance Work Statement for Medical Courier Service 1. GENERAL: Contractor shall provide all labor, material, equipment, transportation, and certification/licensure for transportation of medical samples to local hospitals and other businesses as deemed necessary. 2. SERVICE LOCATION: 673rd Medical Group 5955 Zeamer Ave. JBER, AK 99506 3. PERFORMANCE PERIOD: 01 August 2019 through 31 July 2024 4. SERVICE HOURS: The contractor will be available for delivery 24/7, 365 days a year. 5. DESCRIPTION: A courier service is required to deliver to/pick-up from various medical facilities to include (but not limited to) Blood Bank of Alaska, Providence Hospital, and Alaska Regional Hospital. Service needs to be available anytime day or night, 365 days a year. We require the courier to be here for pick-up within 20-30 minutes from the time a service call is placed. 6. SPECIFIC TASKS: Task Description QTY Min QTY Max Unit of Issue 0001 Rush 50 500 Each Task Description QTY Min QTY Max Unit of Issue 0002 STAT 50 200 Each Task Description QTY Min QTY Max Unit of Issue 0003 After Hours/Holidays 50 500 Each Task Description QTY Min QTY Max Unit of Issue 0004 Bulk Packaging 10 50 Each 6.1 Task 0001 & 0002 - Provide Transportation Services (RUSH and STAT Service): RUSH service is defined as same day delivery service. STAT service is defined as urgent service requiring the courier to be at designated pick-up location within 20-30 minutes from the time the service call is placed and to deliver the package to destination immediately. 6.2 Task 0003 After Hours and Holidays - After hours service are between 5:01 PM to 7:59 AM and all day Saturday & Sunday. Courier will charge holiday rate for Task 0003 for the following recognized holidays: 1 January (New Years Day) 3rd Monday, January (MLK Day) 3rd Monday, February (President's Day) FA5000-19-CS-X011 Last Monday, May (Memorial Day) 4 July (Independence Day) 1st Monday, September (Labor Day) 2nd Monday, October (Columbus Day) 11 November (Veteran's Day) 4th Thursday, November (Thanksgiving Day) 25 December (Christmas Day) 6.3 Task 0004 - Bulk items additional charge (boxes, zimmer trays). Courier shall provide supplies and service to prepare and handle bulk items on an as needed basis. 7. RESPONSIBILITY OF CONTRACTOR: The contractor shall maintain all Federal and State requirements/licensure as required. 7.1 Medical specimens in transport shall be safeguarded according to the Center for Disease Control and Prevention and the Department of Transportation regulations that govern shipments of diagnostic/infectious substances. 7.2 All drivers shall have specific training and supplies to handle cleanup of spills (HazMat, etc.) associated with medical specimens. 7.3 All couriers must be eligible to enter Joint Base Elmendorf-Richardson (JBER) and be current on entrance requirements. 7.4 Driver personnel records with documentation of required training will be furnished to the 673rd MDG Laboratory Flight within 14 days of request. 7.5 Return all shipping boxes and other reusable packing materials to the 673rd MDG Laboratory Flight on next scheduled pick up. 7.6 Adhere to Alaska's Department of Labor Wage Determination Rate. 7.7 Company must provide at least two POCs. 8. FINANCE: 8.1 A copy of the invoice with all charges will be submitted no later than 5 business days from the last day of the month. 9. RESPONSIBILITY OF 673RD MEDICAL GROUP 9.1 Provide originating caller name, contract phone number and location (i.e. laboratory, pharmacy, operating room, etc.) to ensure packages are ready for immediate pick up. 9.2 Provide all packing materials to include shipping containers, and ensure that all packages are correctly addressed. 9.3 Ensure all packages are prepared or packed according to International Air Transportation Regulations (IATA) packing instruction 650 or 602 for diagnostic or infectious substances as appropriated to the contained specimens, etc. FA5000-19-CS-X011 9.4 Ensure sufficient amounts of wet or dry ice are packed with the specimens, if required, to provide the proper storage temperature for the duration of the transportation process. 9.5 Provide a contact name and number for both the sender and receiver. 9.6 Be available 24 hours a day, 7 days a week to answer technical questions to assist with questions concerning the nature of specimens shipped. 9.7 Coordinate access to JBER according to current Security Forces rules and regulations. 10. QUALITY CONTROL 10.1 The contractor shall develop and implement a plan to monitor the quality and timeliness of services provided under this performance work statement (PWS). 11. SAFETY 11.1 The contractor and/or representatives shall comply with the following JBER safety standards at all times. 11.2 Wearing seatbelts/shoulder harnesses, observing posted base traffic regulations, and maximum speed limits while driving on JBER. 11.3 Refrain from using cellular telephones while operating a motor vehicle on JBER, AK. 12. WORK LOAD ESTIMATE 12.1 Services will be requested on an "as needed" basis. Previous delivery requirement estimates are 40 -70 service calls per calendar month. FA5000-19-CS-X011 Attachment 3 Other provisions and clauses incorporated by reference: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016) 52.209-9,Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2018) 52.222-21, Prohibition of Segregated Facilities (Apr 2015) 52.222-26, Equal Opportunity (Sept 2016) 52.222-35, Equal Opportunity for Veterans (Oct 2015) 52.222-36, Equal Opportunity for Workers With Disabilities (July 2014) 52.222-37, Employment Reports on Veterans (Feb 2016) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) 52.222-50, Combating Trafficking in Persons (Jan 2019) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7003, Agency Office of the Inspector General (Dec 2012) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7008, Compliance With Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.211-7003, Item Unique Identification and Valuation (Mar 2016) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun 2012) 252.243-7002, Requests for Equitable Adjustment (Dec 2018) 252.244-7000, Subcontracts for Commercial Items (Jun 2013) 5352.201-9101, Ombudsman (Jun 2016) 5352.242-9000, Contractor Access to Air Force Installations (Nov 2012) FAR 52.216-22 -- Indefinite Quantity. As prescribed in 16.506(e), insert the following clause: Indefinite Quantity (Oct 1995) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." FA5000-19-CS-X011 (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 December 2021. (End of Clause) FAR 52.217-8, Option to Extend Services (Nov 1999) is hereby incorporated by full text below: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor not later than 15 days prior to contract expiration. FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000) is hereby incorporated by full text below: (a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days prior to contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend not later than 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months. FAR 252.216-7006 Ordering. As prescribed in 216.506(a), use the following clause: ORDERING (MAY 2011) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from 01 August 2019 through 31 July 2024. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c)(1) If issued electronically, the order is considered "issued" when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor. FA5000-19-CS-X011 (2) If mailed or transmitted by facsimile, a delivery order or task order is considered "issued" when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services. (3) Orders may be issued orally only if authorized in the schedule. (End of Clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (Dec 2018) (a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. "Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1) Document type. The Contractor shall submit payment requests using the following document type(s): FA5000-19-CS-X011 (i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. (ii) For fixed price line items- (A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. (B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. The Contractor shall use the following document type(s). 2-in-1 Services (iii) For customary progress payments based on costs incurred, submit a progress payment request. (iv) For performance based payments, submit a performance based payment request. (v) For commercial item financing, submit a commercial item financing request. (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC F87700 Issue By DoDAAC FA5000 Admin DoDAAC FA5000 Inspect By DoDAAC F1W4AB Service Approver (DoDAAC) F1W4AB Service Acceptor (DoDAAC) F1W4AB -------------------------------------------------------------------------------------------- (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. FA5000-19-CS-X011 (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. donald.dougherty.1@us.af.mil (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause) FA5000-19-CS-X011 Attachment 4 Order Limitation 52.216-19 - Order Limitations As prescribed in 16.506(b), insert a clause substantially the same as follows: Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than fifty (50) each of Task 0001 Transportation Service the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (2) Any order for a combination of items in excess of 2,500 each of Task 0001 Transportation Service. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 30 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause)
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