Inactive Total Small Business Set-Aside (FAR 19.5)

COMBINED SYNOPSIS/SOLICIATION: RFQ FA487725QA088 Security Onion Support 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as ... COMBINED SYNOPSIS/SOLICIATION: RFQ FA487725QA088 Security Onion Support 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. 2. The Request for Proposal (RFP) number FA487725QA088, Security Onion support, will be used to reference any written quote provided under this RFP. 3. Applicable Wage Determination WD# 2015-5473 Rev 23, 22 July 2024 4. This solicitation document incorporates provisions and clauses of those in effect through Federal Acquisition Circular 2025-01 effective 12 November 2024. The DFARS provisions and clauses are those effective 25 November 2024. The DAFFARS provisions and clauses are effective 16 October 2024. 5. This Indefinite Delivery Indefinite Quantity contract will consist of a Base Year and three 1-year Ordering periods at Davis-Monthan Air Force Base. 6. This requirement is a Small Business Set-Aside. The acquisition is Brand Name only based on the hardware currently in government inventory and use. The associated North American Industrial Classification System (NAICS) code for this procurement is 513210 with a small business size standard of $47,000,000.00. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. A lack of a current SAM registration will make an offeror ineligible for award in accordance with FAR 52.204-13, System for Award Management Maintenance NOTICE TO CONTRACTORS/VENDORS The USAF reserves the right to cancel this RFP, at any time before or after the closing date of the solicitation. If the USAF cancels this RFP, the USAF has no obligation to reimburse a contractor for any costs. The USAF requests that all quotes are good for 90 days from the date of submission. This request will be acknowledged explicitly within all submissions. The contractor will provide a quote for the following items as an Indefinite Delivery Indefinite Quantity (IDIQ) contract with a Base Year and three 1-year Ordering periods: CLIN Description Quantity/UoM Unit Price Total Price 0001 SECURITY ONION SOS APPLIANCE PRODUCT NUMBER: SOS-SPT-1Y-8X5 Base Ordering Period: 01 Feb 2025 - 31 Jan 2026 1 each 0002 SECURITY ONION SOS APPLIANCE PRODUCT NUMBER: SOS-SPT-1Y-8X5 Base Ordering Period #1: 01 Feb 2026 - 31 Jan 2027 1 each 0003 SECURITY ONION SOS APPLIANCE PRODUCT NUMBER: SOS-SPT-1Y-8X5 Base Ordering Period #2: 01 Feb 2027 - 31 Jan 2028 1 each 0004 SECURITY ONION SOS APPLIANCE PRODUCT NUMBER: SOS-SPT-1Y-8X5 Base Ordering Period #3: 01 Feb 2028 - 31 Jan 2029 1 each 7. Contract awardee will be based on the best value to the government. Evaluation factors are found in provision FAR 52.212-2 of the solicitation provisions and clauses. 8. The Government intends to evaluate proposals and award without discussion but reserves the right to conduct discussions if determined necessary by the Contracting Officer. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint. Proposals that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. The right to make multiple or no award is reserved in the event it is advantageous to the Government to do so. 9. Important Dates/Times (All times are Arizona Local Time/Mountain Standard Time) a. All questions must be submitted by 3 January 2025, 2:00 PM b. Answers will be provided by 8 January 2025, 2:00 PM c. All proposals must be submitted by 13 January 2025, 2:00 PM Point of Contacts Information: Primary: TSgt Cody Daraban, cody.daraban@us.af.mil, 520-228-3704 Alternate: Mr. Jerry Sauder, jerry.sauder.1@us.af.mil. 520-228-4644 9. Attachments Attachment 1: Provisions and Clauses Attachment 2: Ordering Period Worksheet Attachment 3: Wage Determination 2015-5473 Rev 23 The USAF shall not provide contract financing for this acquisition. Upon successful award and satisfactory performance, payment shall be submitted via invoice through the Wide Area Workflow website. As prescribed in 12.301(b)(1): FAR 52.212-1, INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS (Sep 2023) The provision FAR 52.212-1, is tailored as follows: TECHNICAL VOLUME (NOT TO EXCEED 10 PAGES) The technical volume will not make any reference to cost or price data. Business Experience (Company’s Experience in Providing the Solicited Service) Past performance will be evaluated to assist in determining contractor responsibility in accordance with FAR 9.104-1 but will not be included as a sub factor or rated. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, unknown shall be considered Acceptable. By submission of its offer, the offeror accedes to all solicitation requirements including terms and conditions, representations and certifications, technical requirements, and the evaluation factors contained herein. Failure to meet a requirement may result in an offer being determined unacceptable for award. The offeror must clearly identify any exception to the solicitation terms and conditions with accompanying rationale. The evaluation shall proceed as follows: Table I- Technical Acceptability Ratings Rating Definition Acceptable The proposal clearly meets the minimum requirements of the solicitation. Unacceptable The proposal does not clearly meet the minimum requirements of the solicitation. PRICE VOLUME (NOT TO EXCEED 5 PAGES) A Summary Pricing sheet shall be completed as a part of the Pricing Volume. This summary shall delineate each CLIN price and the Total Evaluated Price (TEP). If an offeror has completed the annual representations and certifications via the System for Award Management (SAM) website, and after reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer, then the offeror does not need to include a copy of the representations and certifications with the proposal. However, if any information within 52.212-3 has been updated for this solicitation only, or if there are any other changes, then the offeror must include those changes within the price volume. The provision FAR 52.212-2, is tailored as follows: FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (Nov 2021) – ADDENDUM (Using FAR 13.106 Procedures The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, after evaluating the technical acceptability and price. Therefore, the USAF may award the contract to an offeror that is not the lowest price if that offeror is more technically advantageous than other offerors. However, if all the offerors are evaluated to be equally technically advantageous, then the USAF may award to the lowest priced offeror. The following factors shall be used to evaluate the proposals: Technical Acceptability: Offerors must provide the necessary and requested information found herein this solicitation in order to fully demonstrate their technical capability to include previous business experience providing Security Onion Support. Price Evaluation – The Government will evaluate the offeror’s price proposal, to include all options, for price completeness and reasonableness as described below. Completeness- The offeror’s price proposal will be evaluated for completeness by confirming the offeror has provided unit and total price for all CLINs. Reasonableness - The offeror’s price will be evaluated for reasonableness through one or more of the methods specified in FAR 13.106-2 & 3. BASIS FOR CONTRACT AWARD: Two factors will be used to evaluate offerors’ proposals: the technical acceptability and the price. The assessment shall include a best value assessment between the technical factors and price among the proposals that conform to FAR 52.212-1, have acceptable technical ratings and price. In evaluating, technical capability and price are considered to be equal. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) GENERAL INSTRUCTIONS and OTHER INFORMATION Agreement with terms and conditions: Submission of a proposal indicates agreement with all terms, conditions, and provisions included in the solicitation. Proposals that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. Late submissions, modifications, revisions, and withdrawals of proposals: Offerors are responsible for submitting proposals, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any proposal, modification, revision, or withdrawal of a proposal received at the Government office designated in the solicitation after the exact time specified for receipt of proposals is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government's control prior to the time set for receipt of proposals; or If this solicitation is a request for proposals, it was the only proposal received. However, a late modification of an otherwise successful proposals, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the proposal wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. If an emergency or unanticipated event interrupts normal Government processes so that proposals cannot be received at the Government office designated for receipt of proposals by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of proposals will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Proposals may be withdrawn by written notice received at any time before the exact time set for receipt of proposals. Oral proposals in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile proposals, proposals may be withdrawn via facsimile received at any time before the exact time set for receipt of proposals, subject to the conditions specified in the solicitation concerning facsimile proposal. A proposal may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of proposals, the identity of the person requesting withdrawal is established and the person signs a receipt for the proposal.