Inactive Total Small Business Set-Aside (FAR 19.5)

Combined Synopsis/Solicitation RFQ – Fire Station Public Address System (FA480920Q0125) Requesting Agency: 4th Civil Engineering Squadron – 4 CES/CEF 2020 Jabara Avenue Seymour Johnson AFB, NC 27531-2... Combined Synopsis/Solicitation RFQ – Fire Station Public Address System (FA480920Q0125) Requesting Agency: 4th Civil Engineering Squadron – 4 CES/CEF 2020 Jabara Avenue Seymour Johnson AFB, NC 27531-2522 Purchasing Agency: 4th Contracting Squadron – 4 CONS/PKB 1570 Wright Brothers Ave. Bldg. 2903 Seymour Johnson AFB, NC 27531-2459 This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA480920Q0125. This requirement is being solicited as a small business set aside. The NAICS code for this requirement is 334310 with a size standard of 750 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 Effective 31 Aug 2020. Defense Federal Acquisition Regulation DPN 20200605, Effective 05-Jun-2020. Air Force Federal Acquisition Regulation AFAC 2019-1001, Effective 1-Oct-2019. NOTICE TO OFFERORS: Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. __________________________________________________________________________________ BID SCHEDULE: Potential Offerors shall include the total price to provide for all of the items listed below, on the following bid schedule. Public Address System for the Seymour Johnson AFB Fire Department 1. Vendor shall propose solution for indoor/outdoor speaker systems for Bldgs 4601 and 4811. 2. All areas/zones must have individual volume control; must compensate for ambient noise. 3. Vendor shall provide a PA headend for each building that will accept a signal from Locution (contractor responsible for PA system inputs), Local Mic 1, Local Mic 2, Radio, Telephone paging and Crash phone (with override capabilities). 4. Vendor shall provide Inspection and Maintenance Plan for one (1) base year and four (4) option years. Plan shall include a proposed inspection schedule (at a minimum shall include yearly inspections) and maintenance plan. Additional repair and labor costs shall be negotiated at the time incurred. FOB Destination for delivery to: 4 CES/CEF 2020 Jabara Avenue SEYMOUR JOHNSON AFB NC 27531 Bid Schedule Description Qty Unit Unit Price Extended Price CLIN 0001- Public Address/Speaker System 2 Each CLIN 0002- IT Server/Control System 1 Each CLIN 0003- IT hardware 1 Lot CLIN 0004- Installation Service 1 Each CLIN 0005- Inspection and Maintenance Plan 1 Plan CLIN 0006- Inspection & Maintenance, Base Year 1 Year SLIN 6001- Inspection & Maintenance, OY 1 Year SLIN 6002- Inspection & Maintenance, OY 1 Year SLIN 6003- Inspection & Maintenance, OY 1 Year SLIN 6004- Inspection & Maintenance, OY 1 Year Delivery Date (propose delivery terms): __________________________________________________________________________________ Offerors are urged and expected to inspect the site where work is to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A site visit has been scheduled for Wednesday, 23 September at 9:00 AM EST. Contractors should be at the SJAFB Visitors center no later than 8:30 AM EST to allow time for obtaining vehicle passes. Submit the name of all attendees via e-mail no later than 12:00PM EST on Tuesday, 22 September 2020. Only one site visit will be held. Questions shall be submitted to SSgt Josh Lewis via email at joshua.lewis.44@us.af.mil and are due no later than Thursday, 24 September at 9:00AM EST. __________________________________________________________________________________ *** To be considered for award, note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. *** “Registered in the System for Award Management (SAM)” means that— (1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM; (2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM; (3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and (4) The Government has marked the record “Active”. Quotes are due no later than 2:00 PM. Eastern Standard Time, 28 September 2020. Quotes shall be sent via e-mail to joshua.lewis.44@us.af.mil and christine.docker.2@us.af.mil. Contracting points of contact: SSgt Joshua Lewis, Contract Specialist, (919) 722-5606 or e-mail: joshua.lewis.44@us.af.mil Mrs. Christine Docker, Contracting Officer, (919) 722-1750 or email: christine.docker.2@us.af.mil ____________________________________________________________________________________ ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS All quotes must include the following information: 1. Quote shall include the contractor’s individual CLIN price on page 1 of this Combined Synopsis/Solicitation. 2. Company CAGE and Point of Contact with name, address, email address, and telephone number. 3. Proposal Expiration Date – not less than 60 days. FAR 52.212-2, Evaluation – Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: best value. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. See Attachment 2, Provisions and Clauses, for clauses and provisions applicable to this solicitation.