Inactive Total Small Business Set-Aside (FAR 19.5)

AMENDMENT 02 Added: Attachment 5 – Questions and Answers Updated: Attachment 1 – Salient Characteristics (Amd 02); updated to remove references to “install” and PoP from 190 to 210 calendar days per A... AMENDMENT 02 Added: Attachment 5 – Questions and Answers Updated: Attachment 1 – Salient Characteristics (Amd 02); updated to remove references to “install” and PoP from 190 to 210 calendar days per Amd 01. AMENDMENT 01 Changes: The Period of Performance now addresses the length of time required for the Contractor to deliver, for the 90th Civil Engineer Squadron (CES) to install, and the Contractor to provide a Trane certified technician for startup. It is estimated to take up to 3 weeks from delivery of the chiller to the shop to installation by 90 CES on site. PoP changed from 190 calendar days to 210 calendar days. References of "installation" have been changed to "startup", where applicable. Other changes to "installation" identified in the following: CLIN 0002 description, from "Installation" to "Delivery" Section Header "Place of Delivery/Installation" changed to "Place of Delivery" Section 5.1.3.2, "Trane certified installer" has been changed to "Trane certified technician" Combined Synopsis/Solicitation Solicitation Number: FA461324Q2001 Purchase Description: B1235 Trane Chiller – Brand Name Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside. The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461324Q2001, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business standard of 1,250 Employees. The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2024-06 effective 29 August 2024, Defense Federal Acquisition Regulation Supplement (DFARS) effective 15 August 2024 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) effective 12 June 2024. DESCRIPTION OF ITEMS/SERVICES: This contract period of performance will be required to be completed within 210 days after receipt of contract. If you have concerns about this period of performance please email laura.hunter.6@us.af.mil and trisha.lamarr@us.af.mil by Tuesday, September 10, 2024, by 3:00pm (Mountain Daylight Time). The contractor shall provide, deliver, and startup 160 Ton Ascend(TM) Air-Cooled Chiller with 2 yr. parts, labor, and refrigerant warranty for B1235 at F. E. Warren AFB, WY. This is a brand name requirement, Trane chiller, and must include startup of the unit performed by a Trane certified technician. CLIN STRUCTURE: CLIN 0001: ACSA1602EUA, ACS 160 Ascend™ Air-Cooled Chiller and Two-Year Parts/Labor/Refrigerant Warranty Quantity: 1 Unit: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________ CLIN 0002: Shipping, Delivery, and Trane Labor StartUp Quantity: 1 Unit: Job Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________ All CLINs F.O.B. Destination. LIST OF ATTACHMENTS: Attachment 1 – Salient Characteristics Attachment 2a – Additional Clauses and Provisions Attachment 2b – Supplemental Clauses Attachment 3 – JnA HVAC Class Waiver Attachment 4 – Offeror Quote Supplement Form PLACE OF DELIVERY: Francis E. Warren AFB, WY 82005 OTHER INFORMATION: Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote and remain active until the time of award. Failure to do so will result in the offer being deemed ineligible for award. QUESTIONS: Questions shall be sent by e-mail to laura.hunter.6@us.af.mil and trisha.lamarr@us.af.mil by Tuesday, September 10, 2024; by 3:00pm (Mountain Daylight Time). QUOTES: Responses/quotes MUST be received no later than Thursday, September 12, 2024; by 3:00pm (Mountain Daylight Time). Forward responses by e-mail to laura.hunter.6@us.af.mil and trisha.lamarr@us.af.mil. Late quotes will not be accepted. Request for quotes to be valid through 31 October 2024. INSTRUCTIONS TO OFFERORS: Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) FAR 52.212-1 is hereby tailored as follows:? 1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.?? 2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.? 3.? The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively.? Further, the term “award” shall be understood to describe the Government’s issuance of an order.? 4.? The Government will consider all quotes that are timely received and will not consider late quotes.? Failure of a quote to address any items required in the submission package may make a quote unacceptable.? 5.? Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:? 5.1. In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:? 5.1.1. Cover Page to include (or a completed copy of Attachment 4 – Offeror Quote Supplement Form to include the offeror’s)? 5.1.1.1. Company Name?and Company Doing Business As (if applicable) 5.1.1.2. Physical Address 5.1.1.3. Cage code and/or Unique Entity ID ? 5.1.1.4. Point of Contact? 5.1.1.5. Phone number?? 5.1.1.6. Email address? 5.1.1.7. Business Type 5.1.2. Firm Fixed Pricing to include: 5.1.2.1. Price Per CLIN 5.1.2.2. Total Price 5.1.2.3. Discount Terms (if applicable) 5.1.2.4. Quote Number (if applicable)? 5.1.2.5. Quote Valid Until Date?? 5.1.3. Technical 5.1.3.1. Offeror shall provide the brand name product identified in the CLIN structure. Quote shall include the make and model of the product being offered. 5.1.3.2. Offeror shall include startup in the quote and provide statement that startup will be complete by a Trane certified technician. 5.1.3.3. Quote shall include delivery lead time and completion of startup in days from award of contract. The number of days after award of contract for delivery and startup shall match or be shorter than the requested delivery/startup completion identified in this solicitation. EVALUATION: ADDENDUM TO FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021) Paragraph (a) is hereby replaced with the following: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA). Award will be made on the basis of the lowest price of offerors meeting or exceeding the acceptability standards for non-price factors. Quotes that do not include all requested information in FAR 52.212-1 in 5.1. will be considered nonresponsive. The following factor(s) shall be used to evaluate offers: 1. Non-Price – Technical Evaluation 1.1 Government will rank offers received by lowest price and will then determine Technical Acceptability of each offer. If the Government receives three (3) quotes or fewer, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. If any of the three lowest priced quotes are deemed Technically Unacceptable, the Government reserves the right to evaluate additional quotes for technical acceptability if it is determined to be in the Government’s best interest. 1.2 Pricing must meet the requirements/specifications in FAR 52.212-1 in 5.1.2. No additional information from the offeror will be required if the price is based on adequate price competition.? In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. To be eligible for award an offeror’s price must be determined fair and reasonable. 2.1. Non-Price – Technical Evaluation 2.1.1. Item offered must meet the Government requirement of FAR 52.212-1 in 5.1.3.1. If item does not meet the requirement, the Government will determine the quote unacceptable. 2.1.2. If statement identified in Section 5.1.3.2 is not provided, the Government will determine the quote nonresponsive. 2.1.3. Quotes delivery/startup shall meet the requirement of FAR 52.212-1 in 5.1.3.3. If the delivery/startup number of days after award of contract is not equal to or less than the number of days identified in this solicitation, the Government will determine the quote unacceptable.