Inactive Total Small Business Set-Aside (FAR 19.5)

ARCHITECT-ENGINEER (A-E) SERVICES FOR REPAIRS AND IMPROVEMENTS OF SERVER ROOM, BLDG 2400, ROOM P209 A. GENERAL INFORMATION. The 628th Contracting Squadron (CONS) desires to contract with an Architect-... ARCHITECT-ENGINEER (A-E) SERVICES FOR REPAIRS AND IMPROVEMENTS OF SERVER ROOM, BLDG 2400, ROOM P209 A. GENERAL INFORMATION. The 628th Contracting Squadron (CONS) desires to contract with an Architect-Engineer (A/E) firm in support of the Joint Base Charleston Design and Construction mission. We anticipate awarding an Architect-Engineer (A-E) contract for primary Architect-Engineer Services to design a room within P209 to house a new server room at B2400, Joint Base Charleston – Weapons Station (JBC-WS) located in Goose Creek, SC. The contract awarded under this announcement is subject to an Organizational Conflict of Interest (OCI) Clause in accordance with 5352.209-9000. Concerns may be submitted directly to the Contract Specialist, Sheila Vickers, via email at sheila.vickers@us.af.mil and/or Contracting Officer, Michael Mesko at michael.mesko@us.af.mil prior to SF330 due date. General Submission Requirements: A cover letter must be submitted to accompany the SF330 that clearly identifies the Offeror’s size status (for NAICS 541330 with a size standard of $16.5M). A maximum of five (5) projects for the proposed team (including joint ventures and teaming partners) may be provided in section F. A “project” is defined as work performed at one site or a single installation. An Indefinite Delivery Contract (IDC) will not be considered a “project” for the purposes of evaluation. If the offeror provides a specific task order as a project, it should provide the base contract number and the task order number for reference purposes. If the offeror provides a site-specific contract as a project, it should provide the contract number for reference purposes. Project descriptions shall clearly define the extent of work completed, the extent of work performed by the team (i.e. disciplines and scope), extent of design completed by the proposed team (i.e. preparation of design-build package; 100% design; report, etc.), and dates of completion for design and construction. Clearly cite whether the experience is that of the prime (or joint venture), consultant or an individual for each project in Section F. Work cited that is experience of the prime (or joint venture) from an office other than that identified in Section C should be so labeled. Designs or studies completed before 2016 will not be considered. Projects for which designs or studies are not complete may be given lesser consideration than completed efforts. The SF 330 should have a total page limitation of 75 pages with Section H limited to twenty (20) pages. Each project in Section F is limited to two (2) pages; Part II is excluded from the 75 printed page limit. Double-sided sheets will count as two (2) pages. Page sheets of 11 inches X 17 inches will be counted as a single page. Tabs do not count against the page count limit, but information contained on divider tabs will not be evaluated. For all SF 330 sections, use no smaller than 11-point font. Questions regarding this Synopsis must be submitted via email to the Contracting Officer and Contract Specialist no later than 1:00 p.m., Eastern Standard Time (EST) on 3 Sep 2021. Offerors shall submit electronic SF 330s to the Contracting Office no later than 4:00 p.m., Eastern Standard Time (EST) on 9 Sep 2021. The Contracting Office will accept submissions via e-mail or DOD SAFE at https://safe.apps.mil. The method of submission will depend on the file size. In order to facilitate the sending and receiving of submissions via DoD Safe, offerors must first contact the Contract Specialist/Contracting Officer via email to request a DoD SAFE Drop-off. Once your email address is confirmed you will receive an email request to Drop-Off your files. Contractors are cautioned to request a DOD SAFE drop off password well in advance. The Government will not be responsible for interruptions in communications which cause delays. Late proposals will be processed in accordance with the provisions of FAR 52.215-1(c)(3), "Submission, modification, revision, and withdrawal of proposals." Contracting Officer: michael.mesko@us.af.mil Contract Specialist: sheila.vickers@us.af.mil LATE SUBMISSION OF SF-330s WILL NOT BE ACCEPTED. Personal visits and/or requests for discussion regarding this announcement WILL NOT BE ENTERTAINED. TEAMING PARTNERS: The prime firm shall provide a statement in the cover letter confirming executed teaming agreements are in place for all team members as part of the SF-330 submittal. The statement shall also list all team members. Contractor teaming arrangements are defined as a partnership or an agreement for a specific Government opportunity between a potential prime contractor and one or more companies that are potential subcontractors. Additionally, the firm selected as the most highly qualified for this A-E contract and issued a Request for Proposal will be required to submit and negotiate one composite labor rate per labor category/discipline, to be incorporated into the contract. Teaming partner rates will not be negotiated separately. AWARD PROCEDURES: This contract will be procured in accordance with the Selection of Architect-Engineers Act (40 U.S.C Sections 1101-1104, previously known as the ‘Brooks Act'), as implemented by FAR 36.6. A firm will be selected for negotiation based on demonstrated competence and qualifications for the required work, in accordance with the selection criteria identified below. The North American Industrial Classification System (NAICS) code is 541330, which has a size standard of $16,500,000. To receive award, contractors must be registered in the System for Award Management (SAM). Register via the SAM website at http://www.sam.gov. The firm selected as the most highly qualified will be issued an individual Request for Proposal to negotiate labor rates. INTERVIEWS: The evaluation board may conduct an interview with the highly qualified firm (by phone, in person, or in writing) during the final selection process. RFPs: The firm which is determined to be the most highly qualified will be issued a Request for Proposal (RFP) to submit composite labor rates covering a variety of engineering and engineering support labor categories. Only one set of composite rates per labor category will be negotiated. Most labor categories will include junior, mid-level, and senior rates. Separate rates for specific teaming or joint venture partners will not be negotiated. The firm selected as the most highly qualified, will be required to provide applicable teaming and/or JV agreements with their response to the RFP. QUESTIONS: A pre-proposal (pre-SF330 submission) conference will not be held. Questions and Government responses will be attached as a separate document. If applicable, responses will be incorporated into this Synopsis. B. DESCRIPTION OF WORK. This contract will support the award of Architect-Engineer (A-E) services specifically associated with designing repairs and improvements to an existing room to house a new server room. General Scope: Architect-Engineer (A/E) services are required to provide complete, detailed drawings, specifications, and cost estimates for “Project DKFV 1110361, Design Server Room” at Joint Base Charleston – Weapons Station, South Carolina. The A/E design shall include but shall not be limited to the following major items of work, which are listed below in order to determine the general scope of the work involved. It shall be the responsibility of the A/E to visit the site to determine the actual amount of work and field conditions that will affect the finished product. Design a room within P209 to house a new server room. The internal room will have additional access control or an X09/X10 type lock if necessary. The designer shall determine whether standard three-foot doors are adequate to allow ingress and egress of large IT equipment like racks and UPS. Additionally, design office space for eight network engineers outside the new server room and within the existing P209 space, existing LAN and electrical hookups will be used and will not need to be provided. See the attached design work order for further details. In addition, facilities will be designed as permanent construction in accordance with DoD Unified Facilities Criteria (UFC) 1-200-01. General Building Requirements and UFC 1-200-02, High Performance and Sustainable Building Requirements. This project will comply with DoD Antiterrorism/Force Protection requirements per UFC 4-010-01. All applicable land disturbance regulations (SWPPP, DHEC, etc.) are required. The design shall be in compliance with the Architectural Compatibility Plan. The project includes all necessary and required utilities, such as mechanical and electrical, and AT/FP measures. The design shall include but not be limited to: Site Evaluation. Investigate the site in sufficient detail to ensure that all major site parameters have been identified including soil conditions, environmental issues, and constraints and proximity to utilities and access roads. The A/E shall evaluate and program elements such as adjacency and traffic control. User Functional Requirements. The A/E shall identify, confirm, or validate User requirements to ensure all requirements have been identified and all viable options for satisfying those requirements have been sufficiently evaluated. Document all correspondence and record all meetings and include these in the final design report(s). Initial Concept Schemes. Provide one conceptual scheme (general site and floor plans, elevations and perspective) for Government review. Project Requirements and Parameters. Establish project parameters such as project and facility footprints, roof shape and construction, exterior finish materials and other parameters that shall impact construction costs. Seismic Zone and Soil Conditions. Evaluate seismic and soil conditions to establish foundation and structural system parameters. Utilities Requirements. Evaluate utility requirements including heating and cooling sources, estimate electrical loads, and water, etc. to establish utility parameters. Supporting Facility Requirements. Identify and quantify all facilities and requirements that are/or may not be included in the project unit costs. Interior finishes. Define parameters for interior finish materials and quality levels. The A/E shall perform all Architectural and Engineering services necessary for the preparation of construction contract plans and specifications (using English measurements), including supporting design analyses, construction cost estimates, etc. The work includes, but is not specifically limited to, studies, investigation, and design of supporting utilities and/or facilities, such as water supply, HVAC, electric service, exterior and/or security lighting, storm drainage, communications and information systems and general site improvements. DESIGN DEVELOPMENT PHASES: The work shall be accomplished in two phases: Phase I shall include Site Investigation, Asbestos and LBP Surveys, Cost Studies, and Conceptual scheme; Phase II shall include 35%, 65%, 95% and 100% submissions. The project must be accomplished within the Construction Cost Limitation (CCL) indicated in the design work order. If the cost estimate, at any time, exceeds this amount, the A/E shall provide recommendations to reduce the project cost to within the CCL. Definitions: The following definitions are provided to aid in the preparation of the SF 330: "Relevant Project" is defined as Title I services specifically associated with constructing server rooms in a new facility or building a new server room in an existing facility as part of a building renovation. “Title I Services” include services related to a specific construction project and consist of conducting field surveys and investigations to obtain design data and preparing contract plans, specifications, cost estimates, and estimated construction periods of performance. Title I services may include all aspects of design such as preparation and/or review of contract plans, specifications, design analyses, calculations, scheduling, cost estimates, Building Information Modeling (BIM), design-build conceptual designs, interior design for furniture and equipment, energy modeling and Life Cycle Cost Analyses, seismic retrofit design, building commissioning services and preparation of operating and design manuals. Title I efforts also encompass Other A-E services required to support and develop design work, including planning and programming, seismic assessments, program management, project scoping, studies, investigations, evaluations, consultations, interior facility functional/relational offices compatibility studies, value engineering, topographic survey services, geotechnical services, and hazardous materials assessments. "Completed projects" are defined as those in which the firm's performance of the task for which it was hired were completed within the past five (5) years or is 80 percent complete for Title I specifically associated with constructing server rooms in a new facility or building a new server room in an existing facility as part of a building renovation. Do not list an IDIQ contract as an example of a “completed project”. Instead, list the relevant completed task order(s) or single/standalone contract. C. SELECTION CRITERIA. SF 330s will be evaluated to determine the most highly qualified firm. Evaluating Past Performance may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF 330 must be completed by the office/branch/individual team member actually performing the work under this contract. Projects not performed by the office/branch/individual team member will be excluded from evaluation consideration. The selection criteria are listed below in descending order of importance. Selection Criteria 5 will be evaluated on an acceptable/unacceptable basis. PROFESSIONAL QUALIFICATIONS: (a) Technical competence of individual design team members to design similar repair, alteration, and new construction projects. (b) Knowledge of multi-discipline design projects through recent design experience. (c) Knowledge of Department of Defense design criteria through recent design experience, with knowledge of Air Force design criteria being preferred. (d) Professional registration of each discipline's lead engineer. It is preferred that key personnel hold current professional registration in South Carolina. (e) Knowledge and application of the minimum DOD Antiterrorism Standards for Buildings. (f) Knowledge and application of sustainable design principles, including prescribing the use of recovered materials and achieving waste reduction and energy efficiency in site, facility, and landscape design. It is preferred that key personnel hold current LEED certification. SPECIALIZED EXPERIENCE (a) Recent multi-discipline experience of the proposed design team, including consultants, in designing repair, alteration and new construction projects to Department of Defense criteria. (b) Experience must include design and/or renovation for computer server rooms within multiple-story, masonry-type facilities, designing heating, ventilation, and air conditioning for computer server rooms, determining electrical upgrades for computer server rooms, in-depth knowledge of Unified Facility Guide Specifications for masonry construction, knowledge of Unified Facilities Criteria (UFC) 1-200-01, and General Building Requirements and UFC 1-200-02, High Performance and Sustainable Building Requirements. This project will comply with DoD Antiterrorism/Force Protection requirements per UFC 4-010-01. PERFORMANCE (a) Recent past performance on contracts with DOD and private industry with respect to cost control, management, regulatory compliance, complexity/quality of work and compliance with performance schedules. Recent past performance on DOD contracts is preferred to private industry. (b) Incorporation and use of design Quality Control/Quality Assurance processes to assure fully coordinated, technically accurate plans, specifications, cost estimates and RFP documents. LOCATION (a) Knowledge of probable site conditions and local requirements that can affect projects. (b) Knowledge of the local permitting processes and the ability to obtain required permits. (c) Geographic location of key personnel to ensure timely response to requests for on-site support. (d) Interested firms must be located within 250 miles driving distance of Joint Base Charleston, SC. VOLUME OF DOD WORK (a) Firms will be evaluated on the volume of work previously awarded to the firm by DOD within the past 12 months with the objective of effecting an equitable distribution of contracts among qualified AE firms. D. OTHER. Ombudsman: An Ombudsman has been appointed to hear concerns from potential firms during the submittal development phase of this acquisition. The purpose of the Ombudsman is not to diminish the authority of the Contracting Officer, but to communicate contractor concerns, issues, disagreements, and recommendations to the appropriate Government personnel. When requested, the Ombudsman will maintain strict confidentiality as to the source of the concern. The Ombudsman does not participate in the evaluation of AE submittals or elsewhere in the acquisition process. Interested parties are invited to contact the appointed Agency Ombudsman: Mrs. Susan Madison AFICC OL AMC 510 POW/MIA Scott AFB, IL 62225-5022 Phone: (618) 229-0267 Fax: (618) 256-5724 Email: susan.madison@us.af.mil