Inactive Total Small Business Set-Aside (FAR 19.5)

GENERAL INFORMATION 42d Air Base Wing (42d ABW) at Maxwell AFB, AL 36112-6334, has a requirement to purchase personnel, supervision, equipment, and other items necessary to provide broadcast quality v... GENERAL INFORMATION 42d Air Base Wing (42d ABW) at Maxwell AFB, AL 36112-6334, has a requirement to purchase personnel, supervision, equipment, and other items necessary to provide broadcast quality video production and presentation for “Beyond the Horizon” Maxwell AFB Air & Space Show 2024 in accordance with (IAW) the attached Performance Work Statement (PWS). This is a combined synopsis/solicitation for commercial services prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a Request for Quote (RFQ) (Reference-Number (F2X3C52201AC01). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2024-02, Department of the Air Force Acquisition Circular (DAFAC) 2023-0707, and the DPN 20231222. A Firm Fixed Priced Award will be made IAW the following: NAICS Code: 512110; Size Standard: $22.0 Million IMPORTANT NOTES: THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES, OR OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES, WILL NOT BE CONSIDERED. ALL PRODUCTS/ LICENSES MUST BE NEW: NO USED/ REFURBISHED OR USED ITEMS WILL BE ACCEPTED. THIS IS REQUIREMENT IS BEING SOLICITED FOR FULL AND OPEN COMPETITION. ALL QUOTATIONS RECEIVED WILL BE REVIEWED. NATURE OF ACQUISITION: 42nd Air Base Wing, located on Maxwell AFB, AL has a requirement to purchase the below listed service outlined in CLIN 0001. This procurement will be awarded under FAR Part 13 Simplified Acquisition Procedures. All inquiries/ responses to this notice must be received by Friday, March 10, 2023 at 01:00 PM CDT. SCHEDULE OF SUPPLIES/SERVICES: This acquisition is for the purchase of the following items: CLIN 0001: Video Production Services in accordance with (IAW) the attached Performance Work Statement (PWS) PLACE OF PERFORMANCE INFORMATION Maxwell AFB, AL 36112 ATTACHMENTS: Attachment 1 – Performance Work Statement (PWS) Attachment 2 - Clauses and Provisions QUOTATION PREPARATION INSTRUCTIONS NOTICE TO OFFERORS: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Contractor shall provide pricing valid through 30 April 2024. The offeror must submit a dated quote with unit prices and extended prices in response to this solicitation. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in a quote being determined non-responsive. Quotes must be complete, self- sufficient, and respond directly to the requirements of this RFQ. Offeror agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes. Request for Quotations or modification of quotes received at the address specified for the receipt of quotes after the exact time specified for receipt of quotes will be considered late and handled in accordance with FAR 52.212-1(f). Multiple quotes will not be accepted under this Request for Quotation, nor will multiple awards be considered. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING: The offeror must submit dated quote with unit prices and extended prices in response to this solicitation and Statement of Requirements. Manufacturer Specifications: The offeror shall provide manufacturer specifications sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLIN 0001 as outlined in the attached Performance Work Statement (PWS). DELIVERY DATE: The offeror shall propose a realistic date (based on days after date of contract) for the requirements identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping, and any other factors that could affect the delivery of the item (s) being proposed under this solicitation. Delivery date will be incorporated into the resulting contract. Representations and Certifications: IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and DUNS. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services- Representation. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220. Responses to this notice shall be provided in writing via email to both the Contract Specialist, SrA Ashton Holland at ashton.holland.1@us.af.mil and the Contracting Officer, SSgt Drew Matter at drew.matter@us.af.mil All responses shall be received NLT 1:00 pm CST on Wednesday, 21 February, 2024. Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice. BASIS FOR AWARD This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures. Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements). Manufacturer Specifications: The offeror’s provided manufacturer specifications will be evaluated to ensure they are sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLINs 0001-0003 as outlined in the attached Performance Work Statement (PWS) Paragraphs 1.1.1 – 1.3.1. Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis. Attachment 1: Performance Work Statement Attachment 2: Clauses and Provisions AFFARS CLAUSES IN FULL TEXT CLAUSE NO ALT NO/ DEV NO CLAUSE TITLE YEAR- MO SECTION 5352.201-9101 Ombudsman 2019-10 SEC I "(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. David E. Jones, Deputy Director of Contracting, AFICC/KT, Telephone Numbers: (210) 652-1722 (DSN:487-1722); or Alternate: Mr. Todd S. Joyner, Chief, Clearance & Program Support Division, Telephone Number: (210) 652-7075 (DSN:487-7075). Address: 2035 First Street West, JBSA Randolph TX 78150-4304. E-mail Addresses: david.jones.3@us.af.mil and todd.joyner@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. The ombudsman has no authority to render a decision that binds the agency. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer." (End of clause)