Hotel Lodgings BPA
GENERAL INFORMATION The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg 804, Maxwell AFB, AL has a requirement for a Blanket Purchase Agreements (BPA) to purchase services as described in this documen... GENERAL INFORMATION The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg 804, Maxwell AFB, AL has a requirement for a Blanket Purchase Agreements (BPA) to purchase services as described in this document. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2023-01 (effective 30 Dec 2022) and the DPN 20221028 (effective 28 Oct 2022). A Firm Fixed Priced (FFP) Blanket Purchase Agreement (BPA) will be made in accordance with the following: NAICS Code: This acquisition is being solicited as full and open competition. The North American Industrial Classification System (NAICS) code for this acquisition is 721110 with a small business size standard of $35,000,000.00. Any questions must be received by 12 January 2023, 9:00 a.m. CST. Price lists/quotes must be received by 17 January 2023, 4:00 p.m. CST. E-mail price lists/quotes are acceptable. Please respond to this RFQ by emailing response to: LaChandra Thompson at e-Mail: lachandra.thompson@us.af.mil and Jordan Jonson at email: jordan.johnson.49@us.af.mil. Late price lists/quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” Period of Performance: Date of award for a period of 5 total years. LOCATION: At contractor location. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION (GSA) QUOTES WILL NOT BE CONSIDERED. I. DESCRIPTION: The 908 Airlift Wing and 689 NOS at Maxwell AFB, AL has a requirement to purchase hotel lodging for approximately 700 reservists. This procurement will be awarded as a multiple award BPA up to 5 capable vendors. The Government is obligated only to the extent of authorized purchases actually made under the BPA. The dollar limit for each call shall be $250,000.00 for contracting officers. For contracting officer representatives, the dollar limit for each call shall be $10,000.00. II. QUOTE PREPARATION INSTRUCTION: 1. The offeror’s quote shall consist of the following completed attachments: Attachment 2 - Letter Request to Establish BPA Attachment 3 - Price List 2. In addition to the attachments listed above, please provide the following contact information: Company Name: Company Address, Phone, Fax, Email and Point of Contact: CAGE Code: 3. To assure timely and equitable evaluation of quotes, offerors must comply with the instructions contained herein. Noncompliance may raise doubt regarding an offeror’s performance capabilities and may be grounds to eliminate the quote from consideration for contract award. Quotes must be complete, self- sufficient, and respond directly to the requirements of the Request for Quote (RFQ). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. 4. The Government intends to evaluate offers and award this FFP BPA without discussions. Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price standpoint. 5. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit https://sam.gov/ or by calling 1-866-606-8220. 6. If offerors SAM Representations and Certifications are not current, a completed copy of the provisions at FAR 52.212-3, and Alternate I, Offeror Representations and Certifications – Commercial Items must be submitted. Incomplete or expired Representations and Certifications will render a quote as non- responsive and it will not be considered. III. BASIS FOR AWARD 1. The government intends to award up to 5 BPAs to vendors who are capable of satisfying the work outlined in the Statement of Work. This is a competitive best value tradeoff, in which the offerors will be evaluated based on the following criteria: price, technical, and past performance. Each factor is considered of relatively equal value. a. Price: The Government will evaluate the price information submitted in each offeror’s price list/quote for reasonableness. Offerors should make diligent efforts to control costs and submit fairly priced price lists/quotes, no more than $5 over the annual per diem rate. b. Technical: The Government will evaluate the distance of the offeror’s location as well as amenities offered by the hotel. The Government will make use of websites, brochures, or any other generally available information to make this evaluation. Distance will be evaluated relative to Maxwell Air Force Base and Gunter Annex. Offeror’s location must be reasonably within driving distance from the bases. A reasonable distance is defined as no more than 20 miles from each location. The Government will evaluate other amenities offered by the hotel, which could include but is not limited to parking availability, smoke free rooms, free breakfast, gym, and conference/meeting room. c. Past Performance: The Government will consider past performance of the hotel. This information may be taken from actual experience from Government personnel, online ratings, or any other available information. 2. The Government will make a best value determination considering price, technical, and past performance. The Government will award up to 5 BPAs to vendors who represent the best value. Attachments: 1. Attachment 1- SOW 2. Attachment 2- Letter Request to Establish BPA 3. Attachment 3- Price List 4. Attachment 4- Clauses and Provisions UPDATE: January 19, 2023 The following is a response to the questions sent regarding the solicitation: Is this request set-aside or unrestricted? This request is unrestricted. Is the Maxwell Air Force Base and Gunter Annex are located at the same address? Maxwell AFB and Gunter Annex are two different locations. Maxwell (908 AW) is located at 401 W Maxwell Blvd Montgomery AL 36112 and Gunter (689 NOS) is located at 55 Mitchell St Montgomery, AL 36112. Will the personnel be placing their own reservations and self-pay for rooms? The rooms will be direct bill. It states there are 700 personnel. How many nights does each person typically stay at the hotels? Members stay 2 nights. Are there regularly scheduled drills or is this BPA for any time during the year? Drills are scheduled but we do have members that perform their drill sometimes outside of the scheduled dates. Is FAR clause 52.219-14 applicable? Is it possible to remove this clause? Because this is an unrestricted request, clause 52.219-14 does not apply and has been removed.
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Data sourced from SAM.gov.
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