Inactive Total Small Business Set-Aside (FAR 19.5)

Request For Quote Amendment (1) FA301623Q0058: This is an amendment (1) to Request for Quote FA301621Q0058. The purpose of this amendment is to post the contractor's questions and answers and to exten... Request For Quote Amendment (1) FA301623Q0058: This is an amendment (1) to Request for Quote FA301621Q0058. The purpose of this amendment is to post the contractor's questions and answers and to extend the quote due date. The quote due date has been extended to 30 June 2023, 1200 (noon) CDT. *********************************************************************************************************************** Request For Quote FA301623Q0058: This is combined synopsis/solicitation for commercial items, competitive requirement, in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6. This solicitation is issued as a Request for Quote (RFQ), for the purchase of Yamaha Motorcycle, Brand name or Equal. This RFQ is not to be construed as a commitment by the United States Air Force. The Government reserves the right to cancel this RFQ any time before contract award. The Government is not liable for any costs and/or activity associated with providing a response to this announcement. Any costs incurred as a result of a response to this announcement shall be borne by the quoter and will not be charged to Government for reimbursement. To be considered for award by the Government, Quoters must adhere to the quotation requirements and respective evaluation factors set herein. It is each quoter’s responsibility to ensure their quote and all data is complete and in accordance with the RFQ. The Government assumes no responsibility for late or incomplete responses to the RFQ. Late responses will not be considered for award. ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items FAR 52.212-1 is hereby tailored follows: (a) The NAICS code for this acquisition is 336991- Motorcycle, Parts Manufactu rosario.kinderknecht@us.af.milring, size standard is 1250. (b) Submission of Offers: The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each quote should contain the quoter’s best terms. PART I, QUOTE/PRICE: (a) Quoters Information: Please provide the information below: Discount terms (payment terms such as Net 30): Company Name: POC / address of offeror: E-mail Address: Telephone #: Tax ID #: Required CAGE Code: Required facility code = DUNS: Signature: Name / title of person authorized to sign offer: Offer date: Do you have capacity to invoice electronically through WAWF? (Yes/No) (b) Technical Description: Technical description includes Brand name or Equal. Eight (8) each, Yamaha TW250 or Kawasaki KLX230S or Honda CRF300LS, and three (3) each, Yamaha TW200 or Motorcycles with a specified seat height. See Attachment #2., Statement of Need’s (SON) salient characteristic, for additional Information. (c) Price and Discounts: CLIN Model Delivery Date QTY Unit Cost Amount 0001 Yamaha TW250 or Kawasaki KLX230S 8 each or Honda CRF300LS, Brand Name or Equal 0002 Yamaha TW200 or Motorcycles with a seat 3 each height = or < 31.1 inches, Brand Name or Equal Total 11 each NOTE: Quoters shall submit as part of their quote a breakdown of the quoted price, all technical documentation showing the SON’s salient characteristics as described in the SON, and attachment 1. Bid schedule. (d) Terms and Conditions: The Quoter agrees with all terms, conditions, and provisions included in the solicitation. See Attachment 3. Clause & Provisions. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration. (e) Hold Quote/Price: The offeror agrees to hold the price in its quote firm for 90 calendar days from the date specified for receipt of Quoters. PART II. TECHNICAL QUOTE: Evaluation- Commercial: The Government will award a contract resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. Quoter qualification and responsibility will be based on FAR part 9. The following factors shall be used to evaluate offers: Technical Evaluation: Quoter’s shall provide sufficient information, as required below to allow the Government to evaluate the Quoter’s technical capability to provide the Yamaha Motorcycle, Brand Name or Equal as required by this RFQ. Quoter’s technical quote must address the following technical evaluation sub factors: Sub Factor 1 – Ability to provide the Yamaha Motorcycle, Brand name or Equal: Quoter shall provide documentation demonstrating the ability to successfully provide the Yamaha Motorcycle per the SON's salient characteristic. Submit detailed technical documentation describing the SONs salient characteristic. The Government Technical Evaluator must be able to evaluate based on the technical documents provided in the Quote and be found technically acceptable to be considered for award. Those quotes found unacceptable will not be considered for award. Sub Factor 2 – Ability to Quickly Deliver the Yamaha Motorcycle, Brand name or Equal: The Quoter shall provide a delivery schedule on when they will deliver the Yamaha Motorcycle. Submit a schedule of delivery, describing delivery dates for the Yamaha Motorcycle, Brand name or Equal. The Government Technical Evaluator must be able to review the delivery schedule provided in the Quote and be found technically acceptable to be considered for award. (f) Contract Award: The Government intends to evaluate offers and award a contract without interchanges with offerors. Therefore, the Quoter’s initial quote should contain the Quoter’s best terms from a quote and technical standpoint. However, the Government reserves the right to conduct interchanges if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in Quotes received. Award shall be made to the Quoter who is technically acceptable, has the lowest total evaluated quote (TEQ), has acceptable delivery, and is deemed responsible IAW FAR Part 9. (End of Addendum to 52.212-1) CLAUSES INCORPORATED BY FULL TEXT FAR 52.212-2, Evaluation - Commercial Items, and addendums apply to this acquisition. ADDENDUM TO 52.212-2, Evaluation – Commercial Items FAR 52.212-2 is hereby tailored as follows: (a) Basis for Contract Award. The Government intends to award one Firm Fixed contract for this competitive 100% Set-Aside to Small Business. The RFQ requirements include all stated terms, conditions, representations, certifications, and all other information required by this RFQ. Unless specifically identified in your quote, by submission of its Quoter, the Quoter accedes to all RFQ requirements, including terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors or sub factors. Failure to meet a requirement may result in a quote being determined ineligible for award. It is the Government’s intent to evaluate quote and award a contract IAW FAR 13.106. Award shall be made to the Quoter who is technically acceptable, has the lowest total evaluated price (TEP), and is deemed responsible IAW FAR Part 9. FAR Part 15 based evaluations will NOT be used for this RFQ. The initial quote should contain your best terms; however, the Government reserves the right to conduct interchanges if determined necessary by the Contracting Officer to resolve issues such as technical or price, or deal with contract documentation including any other matter in the evaluation process. The contracting officer reserves the right to award a contract without the opportunity to revise quotes. Evaluation Factors and Subfactors The following evaluation factors and subfactors will be used to evaluate each quote. The Government will evaluate quote for acceptability but will not rank the quote by the non-price factors or subfactors. If the Government receives fewer than three (3) initial quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) initial quotes, the Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so. If additional quotes are evaluated for technical acceptability they will be selected in the order of total evaluated price. A Quoter’s TEP will be determined by multiplying all unit prices by the quantities in the Price Schedule (Attachment 1) and adding all prices. The Government will utilize FAR 13.106 to determine the price fair and reasonableness. A. PART 1: QUOTED PRICE Quoters whose price is determined to be unreasonable or unbalanced may not be considered for award. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly over or understated as indicated by the application of cost or price analysis techniques The quoters price will be evaluated for award purposes, based upon the total evaluated price explained in the Evaluation Factors and Subfactors above B. PART II – TECHNICAL ACCEPTABILITY: Next, the government technical evaluation team shall evaluate the technical proposals on a pass/fail basis, assigning ratings of Acceptable, or Unacceptable. The proposals shall be evaluated against the following sub factors: Sub Factor 1 –Ability to provide the Yamaha Motorcycle, Brand name or Equal. Sub Factor 2 –Ability to Quickly Deliver the Yamaha Motorcycle, Brand name or Equal. A Quoter must be rated “acceptable” in all factors and sub-factors in order to be eligible for award. An “unacceptable” rating in any factor or sub-factor will result in the overall technical proposal being rated “unacceptable” and the proposal will therefore be ineligible for award. The Government will utilize the information provided by the Quoter in making a technical acceptability determination. If an Quoter’s technical quote is determined to be Technically Unacceptable, no further evaluation will be conducted. Quoters determined to be technically unacceptable may be eliminated from consideration for contract award. The technical evaluation factors upon which a Quoter’s technical quote will be evaluated and the respective Standard of Acceptability for each of the technical evaluation factors are set forth below. The following adjectival ratings and rating definitions will be used to assign a rating for each technical factor and an overall rating to each technical quote. Technical Criteria Ratings: Rating Definition Acceptable: Quote meets the requirements and indicates the ability to provide the requirment Brand named or equal, and delivery within an acceptable delivery date. Unacceptable: Proposal does not meet requirements of the request for quote and contains one ormore deficiencies; quote is un- awardable ______________________________________________________________________________________ Overall technical acceptability will be evaluated against the following sub factors: (i) Sub Factor 1: Ability to provide the Yamaha Motorcycle, Brand name or Equal – Quoters will be evaluated to the extent to which they provide technical documentation demonstrating an ability to successfully provide the Yamaha Motorcycles Brand named or equal. Standard of Acceptability: The quoter provides detailed technical documentation that demonstrates their ability to successfully provide Yamaha Motorcycles Brand named or equal, in accordance with SON’s salient characteristics. (ii) Sub Factor 2: Ability to Quickly Deliver the Yamaha Motorcycle, Brand name or Equal – Quoters will be evaluated to the extent to which they provide documentation demonstrating an ability to successfully provide the Yamaha Motorcycles Brand named or equal, within 60 days or sooner. Standard of Acceptability: The offer’s response provides sufficient information for the Government to determine the offeror will be able to provide the in accordance with the SON’s salient characteristics. The RFQ close date is 12:00 PM, Central Standard Time (CST), 27 June 2023. Quotes are to be sent electronically to the point of contracts listed. QUESTIONS are due no later than 12:00 PM CST on 21 June 2023. Independent consultation with Government Officials concerning the requirements is prohibited since evaluation of quotations will be based on the requirements stated in this RFQ. Industry generated questions regarding the technical requirements, design, coordination, and/or the interpretation of RFQ requirements during the solicitation phase shall be written and directed to the Contract Specialist, Mr. Lloyd Wiltz at lloyd.wiltz@us.af.mil, and courtesy copy the Contracting Officer, (CO) Rosario Kinderknecht at rosario.kinderknecht@us.af.mil. Interchanges: Interchanges can be informal or formal. The CO may use e-mail, send an Interchange Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions, or other documentation. The Government may conduct interchanges with one, some, none, or all offerors at its discretion. A competitive range determination is not required to enter into interchanges and Final Proposal Revisions will not be required. Only proposals rated technically acceptable, either initially or as a result of interchanges, will be eligible for award. Offerors are advised that FAR Part 15 procedures will not be used to evaluate offers. (End of Addendum to 52.212-2) (x) Offerors are required to include in their proposal a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, and addendum applies to this acquisition. (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, (DEVIATION 2018-O0021) (SEP 2018) applies to this acquisition. Due Dates: Document Due Date Questions Due 12:00 PM/ 21 June 2023 Quote Due 12:00 PM/27 June 2023 Contracting Points of Contact: Contract Specialist: Lloyd Wiltz lloyd.wiltz@us.af.mil Contracting Officer: Rosario Kinderknecht rosario.kinderknecht@us.af.mil Attachments: Bid Schedule Statement of Need (Salient Characteristics) Clause & Provisions