Inactive Total Small Business Set-Aside (FAR 19.5)

***This solicitation deadline has been extended to 30 Oct 2024 at 10:00AM Pacific Time. This deadline supersedes all dates listed in the attachments of this solicitation*** ***Questions and Answers Po... ***This solicitation deadline has been extended to 30 Oct 2024 at 10:00AM Pacific Time. This deadline supersedes all dates listed in the attachments of this solicitation*** ***Questions and Answers Posted and Amended*** This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6, following FAR 13 Simplified Acquisition procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. The solicitation number is F3G3CE4275AQ01. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded. 2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07, effective 30 September 2024. 3. This combined synopsis/solicitation is being issued as a Total Small Business Set-Aside, and the associated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance), Small Business Size Standard $34.0M. 4. Description of Services: The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, travel, periodic inspection, minor repair, and other items and services necessary to provide maintenance for Air Force (AF) vehicle barrier systems. Vehicle barrier systems include, but are not limited to, actuators, control systems (including software), control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic-related equipment, safety loops and other vehicle detection systems, switches, corresponding traffic lights, light duty drop arms, associated computerized systems, and control cabinets. For more information, please see: Attachment 2- PWS – 99 CES Barrier Maintenance Period of Performance: 25 Dec 2024 – 24 Dec 2029 Place of Performance: Nellis AFB, NV FOB Point: Destination The Contract Line-Item Number (CLIN) structure can be found in: Attachment 3 – Price List. 5. The following provisions are incorporated by full text. 52.212-1, Instructions to Offerors – Commercial, Addendum, applies to this acquisition. (1) FAR 52.212-1, paragraph (b)(8), is changed to read: (8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. (2) FAR 52.212-1, paragraph (c), is changed to read: (c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers. (3) To be considered for this requirement, the offer shall complete the Price Sheet. Fully complete the pricing on each CLIN as required. The Contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two (2) digits beyond the decimal point. (4) In accordance with FAR Part 9, Contractor Qualifications, the Government has a right to retrieve past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award. An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. 52.212-2, Evaluation – Commercial Items (NOV 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Factor 1 – Price Factor 2 – Technical Factor 3 - Past Performance Award will be made to the Offeror whose Acceptable Technical Proposal represents the Best Value to the Government. Best Value will be determined by the Lowest Priced Technically Acceptable offer along with an Acceptable Past Performance rating. Offers will be rated by Total Evaluated Price (TEP) and then by technical acceptability, followed by past performance. The Government will begin the technical evaluations with the lowest priced offer. Once a lowest priced, technically acceptable offer with acceptable past performance is identified, evaluations will cease. Factor 1 – Price. The Government will evaluate an offer by TEP. The Government will determine the total evaluated price for all offers by first adding the total price for the base and all option years, as outlined in Attachment 3 – Price List. Then, the price of the six-month extension will be calculated by taking 50% of the final option year’s total price. Evaluation of options shall not obligate the Government to exercise the option(s). If only one offer is received, the Government may use various price analysis techniques and procedures to ensure a fair, reasonable, and realistic price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness. Factor 2 – Technical. Technical acceptability will be determined on an Acceptable or Unacceptable basis. To be determined technically acceptable the Contractor shall provide an offer that clearly meets the requirements of the Solicitation and demonstrates the Contractor’s ability to perform the services in accordance with the Performance Work Statement (PWS). Technical Questions being evaluated: Does the proposal clearly identify the Contractor’s ability to provide services as outlined in the PWS sections 1-9? Does the proposal clearly identify the Contractor's ability to provide services as outlined in section 9: PWS - Services Summary Table Performance Objective? IAW PWS Section 3.5 Welding: Does the proposal demonstrate proof that the Contractor is certified in the Shielded Metallic Arc Welding process utilizing the American Welding Society (AWS) Code of AWS D.1.1 in the 3G and 4G positions for 1” thick A-36 structural steel? IAW PWS Section 3.6 Electrical: Does the proposal demonstrate the Contractor’s ability to perform electrical work on barrier systems and meet fitness/license requirements per the National Electric Code (NFPA 70) and any local State regulations? Does the proposal demonstrate the Lead Technician performing the work is trained on the specific barrier(s) at the military base and has no less than three (3) years minimum experience inspecting and maintaining barriers, barrier control systems, and military safety barrier control systems? Technical Acceptable/Unacceptable Ratings Rating Description Acceptable The proposal clearly demonstrates a thorough understanding of the requirements, provides all required licenses, and describes an approach demonstrating how the tasks will be accomplished in accordance with the technical questions being evaluated and the tasks outlined in the Performance Work Statement and Services Summary. Unacceptable The proposal does not demonstrate an understanding of the requirement. A demonstration of how the tasks will be accomplished in not clearly defined. Factor 3 – Past Performance. The Government will evaluate the completion of the offeror’s past performance by reviewing the Past Performance Questionnaire (Attachment 4) and Federal Awardee Performance and Integrity Information System (FAPIIS). If the Offeror has one (1) or more active FAPIIS exclusions, the overall rating is Unacceptable, and the proposal will not be evaluated further. Complete the Past Performance Questionnaire and provide evidence of at least (2) two but no more than (3) three recent examples of Federal Contracts. Past Performance will be evaluated for recency. Recency is defined as within the past 3 years from date of solicitation, that are relevant to this requirement. Relevant work for this requirement includes having completed maintenance, repairs, and inspection of vehicle barrier systems according to the following table: Confidence Rating Matrix Rating Description Satisfactory (1) Any PPQ Ratings of Satisfactory, Good, and Exceptional will be rated as Satisfactory Confidence. Unknown (0) Any PPQ Ratings of Neutral, or Contractor’s without any Past Performance references will be rates as Unknown Confidence. Unsatisfactory (-1) Any PPQ Ratings of Marginal and Unsatisfactory will be rated as Unsatisfactory Confidence. The Government will evaluate the quality of the offeror’s past performance by analyzing past performance received and other past performance information data independently obtained from Government and/or commercial sources which may include, but not limited to: Contractor Performance Assessment Reporting System (CPARS), the Past Performance Information Retrieval System (PPIRS); Federal Awardee Performance and Integrity Information System (FAPIIS); or other databases. Offerors without a record of past performance, or for whom information is so sparse that no confidence assessment rating can be reasonably assigned, will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an “Unknown Confidence” rating. A strong record of relevant past performance may be considered more advantageous to the Government than an “Unknown Confidence” rating. The Contract will be awarded to the offeror with the lowest evaluated price that is also deemed technically acceptable, and responsible in accordance with FAR Part 9.1, who also obtained a Past Performance Rating of at least Unknown Confidence and has no negative FAPIIS or CPARS or PPIRS. The Government intends to evaluate proposals and award one (1) contract without discussions with offerors. Therefore, the offeror’s initial proposal shall contain the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. A written notice of award or acceptance of an offer shall result in a binding contract utilizing the offeror’s Acceptable proposal. 6. QUESTIONS AND ANSWERS: All questions must be submitted via email to Lisa Hallberg at lisa.hallberg.1@us.af.mil. The deadline for submitting questions is 15 October 2024 at 10:00 AM PST. Questions submitted after the aforementioned cutoff date and time will not be reviewed or answered. The answers will be provided by 18 Oct 2024 at 2:00 PM PST. All responses to questions will be posted to SAM.gov for viewing. 7. Proposals are due no later than 30 October at 10:00am Pacific Time. Only offers submitted electronically, via email, will be considered for this requirement. Submit offers to Lisa Hallberg at lisa.hallberg.1@us.af.mil. Include the solicitation number, F3G3CE4275AQ01, in the Subject Line of the email to ensure prompt receipt of your proposal. DELIVERABLES: At a minimum, Offerors shall provide the following with their proposal: Technical Proposal, outlining how the service will be accomplished IAW the PWS. Attachment 3 – Price List (completed) Attachment 4 – Past Performance Questionnaire Offers that do not include a complete proposal will be deemed unresponsive and not considered. Attachment 1- Combo Synopsis/Solicitation Attachment 2 - PWS – 99 CES Barrier Maintenance Attachment 3- Price List Attachment 4 –Past Performance Questionnaire Attachment 5 - Wage Determination 2015-5593 RV26 Attachment 6 - Questions and Answers FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/ (End of clause) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/ (End of clause) PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (May 2024) FAR 52.219-1 - Small Business Program Representations (Feb 2024) DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023) AFFARS 5352.201-9101 - Ombudsman (Jul 2023) AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Jun 2024)