Inactive Total Small Business Set-Aside (FAR 19.5)

*** Amendment 1, 25 February 2022. This amendment will allow for questions to be sent to Jenna Taulman at jenna.taulman@us.af.mil, until Friday, 25 February 2022 at 1:00pm PST. All questions received ... *** Amendment 1, 25 February 2022. This amendment will allow for questions to be sent to Jenna Taulman at jenna.taulman@us.af.mil, until Friday, 25 February 2022 at 1:00pm PST. All questions received will be sent to the requirement's owner for answers. Answers will be uploaded after responses are received. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. The solicitation number is F3G3CE2006AW01. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded. 2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04, effective 30 January 2022 3. This combined synopsis/solicitation is being issued as Small Business set-aside, and the associated NAICS code is 561621- Security Systems Services (Except Locksmiths), Small Business Size Standard $22.0M. 4. Offeror’s shall provide a completed Price List (see “Attachment 2 – Price List”). 5. The Contractor shall provide all management, supervision, tools, supplies, equipment, transportation, labor and all other items and services necessary to perform semiannual fire suppression system inspection, testing and maintenance services and perform approved non-covered repair services and routine/emergency on-demand repair services for Ansul R-102 wet chemical and Gaylord Water Mist fire suppression systems identified on “Appendix A, Wet Chemical and Water Mist Fire Suppression System List”, located at Nellis Air Force Base NV 89191. PLEASE SEE “ATTACHMENT 2 – PWS – Fire Suppression Svc” FOR MORE INFORMATION. 6. Delivery Schedule: 15 Mar 2022 to 14 Mar 2023, with 4 additional option years (2022-2027) Delivery Location: Nellis AFB, NV FOB Point: Destination 7. Offers are due no later than Monday, 28 February 2022 at 10:00am PST. Only offers submitted electronically via email will be considered for this requirement. Submit offers to Ms. Jenna Taulman at jenna.taulman@us.af.mil. Please include the solicitation number, F3G3CE2006AW01, in the Subject Line of the email to ensure prompt receipt of your proposal. 8. The following provisions are incorporated. FAR 52.212-4, Contract Terms and Conditions -- Commercial Item FAR 52.247-34, FOB Destination DFAR 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 52.212-1, Instructions to Offerors – Commercial, Addendum, applies to this acquisition. (1) FAR 52.212-1, paragraph (b)(8), is changed to read: (8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. (2) FAR 52.212-1, paragraph (c), is changed to read: (c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers. (3) To be considered for this requirement, the offer must complete the Price Sheet. Fully complete the pricing on each CLIN as required. The contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two (2) digits beyond the decimal point. (4) In accordance with FAR Part 9, Contractor Qualifications, past performance information will be used to determine whether an offeror has a satisfactory performance record to determine whether the offeror is a responsible contractor eligible for contract award. An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. The Government has a right to retrieve additional past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). 52.212-2 EVALUATION--COMMERCIAL ITEMS (NOV 2021) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Technical – To be determined technically acceptable the contractor shall provide an offer that clearly meets the requirements of the Solicitation and the Statement of Work. Technical Acceptable/Unacceptable Ratings Rating - Description Acceptable - Offer clearly meets the requirements of the Solicitation and the Requirements Description. Unacceptable - Offer does not clearly meet the requirements of the Solicitation and the Requirements Description. 2. Price – The total proposed price is calculated by multiplying the estimated quantity by the offeror’s proposed unit price’s per CLIN. All CLINS will be added and this will be the total evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-cost factors. FAR 52.212-3 – Offeror Representations and Certifications – Commercial Items (JAN 2017): The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. FAR 52.212-4 – Terms and Condition – Commercial Items (NOV 2021): Applies to this acquisition. FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (JAN 2022): Applies to this acquisition. The following FAR clauses cited are applicable to this acquisition: 52.203-6, 52.209-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.225-13, and 52.232-33. FAR 52.252-1 – Solicitation Provisions Incorporated by Reference (Feb 1998): This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: https://www.acquisition.gov/ FAR 52.252-2 – Clauses Incorporated by Reference (Feb 1998): This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/ FAR 52.252-6 - Authorized Deviations in Clauses (NOV 2020) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any DFARS (48 CFR Chp 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. “Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). (ii) For fixed price line items— Combo (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC F87700 Issue By DoDAAC FA4861 Admin DoDAAC FA4861 Inspect By DoDAAC F3G3CE Service Approver DODAAC F3G3CE Service Acceptor DoDAAC F3G3CE -------------------------------------------------------------------------------------------- (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. N/A (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. (End of clause) AFFARS 5352.201-9101 – Ombudsman (OCT 2019) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (OCT 2019) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver s license, current vehicle registration, valid vehicle insurance certificate, and <<1>> to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with <<2>> citing the appropriate paragraphs as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) The following additional provisions or clauses are specific to this particular requirement: FAR 52.212-1 – Instructions to Offerors—Commercial Items FAR 52.232-33 – Payment by Electronic Funds Transfer—System for Award Management DFARS 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 – Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 – Representation Relation to Compensation of Former DoD Officials DFARS 252.223-7006 – Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports DFARS 252.243.7001 – Pricing of Contract Modifications DFARS 252.243.7002 – Requests for Equitable Adjustment Attachment 1- Price List Attachment 2- PWS – Fire Suppression System Svc