Inactive Total Small Business Set-Aside (FAR 19.5)

This is a combined synopsis/solicitation for the procurement of commercial items/services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information includ... This is a combined synopsis/solicitation for the procurement of commercial items/services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this announcement of (4X) total X-10 Federal Specification FF-L-2740 standard safes. This announcement constitutes the only solicitation; a written solicitation will not be issued. The Air Force District of Washington Contracting Directorate (AFDW/PK), 1500 Perimeter Rd., Suite 5750, Joint Base Andrews, MD 20762, intends to procure four (4X) X-10, Class 6 standard safes. Two or the four safes shall be 5-drawer multi-lock legal size gray-colored safe and the other two (2X) shall be 2-drawer single-lock legal size gray-colored safes. Solicitation Number: FA7014-22-Q-SAFES . This solicitation is issued as a Request For Quotation (RFQ). The Government intends to solicit this requirement as 100% Set Aside for Small Business IAW FAR Part 19 using a Firm-Fixed Price (FFP) contract. The solicitation document, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07. The Government contemplates the issuance of a Firm-Fixed Price (FFP) contract to satisfy this requirement. Contracting Officer's Business Size Selection Small Business Set Aside NAICS Code 332999 Small Business Size Standard 750 To be considered responsive, Quotes shall address the following: Product/Support description Pricing per subscription Applied breakdown for Pricing discount Pricing shall be as a Firm Fixed Price (FFP) IAW Commercial Terms and conditions. Contract Line-Item Numbers (CLINs) are anticipated to as follows: CLIN (FFP) Description UI QTY 0001 5-Drawer Multi-Lock Legal Size Safes EA 2 0002 2-Drawer Single Lock Legal Size Safes EA 2 However, the Government reserves the right to adjust if determined in the best interest of the Government. Description of item(s) to be acquired: 2X – 5-Drawer Multi-Lock Legal Size Safes, Color-Gray. Class 6 security. Safes must be X-10 Lock as it is the trusted choice for securing the US Government's strict requirement of Federal Specification FF-L-2740 - it's highest security standard for electro-mechanical locks. The X-10 is the GSA approved lock for FF-L-2740, latest revision B, Style 1 applications. Safes must be brand new and NOT a refurbished item. Must include a one-year warranty. Price shall be all-inclusive of shipping and door-to-door delivery and Not Separately Priced. Safes shall include OPEN/CLOSED Magnets or be optional. Safes shall include SF-702 and SF-700 Form Holders. Each drawer must have a X-10 lock. Outside Dimension 57 3/4" H X 19 7/16” W X 28” D. Inside Dimension: 10” H X 15 1/4" W X 24” D. Weight 570 lbs. 2X – 2-Drawer Single-Lock Legal Size Safes, Color-Gray. Class 6 security. Safes must be X-10 Lock as it is the trusted choice for securing the US Government's strict requirement of Federal Specification FF-L-2740 - it's highest security standard for electro-mechanical locks. The X-10 is the GSA approved lock for FF-L-2740, latest revision B, Style 1 applications. Safes must be brand new and NOT a refurbished item. Must include a one-year warranty. Price shall be all-inclusive of shipping and door-to-door delivery and Not Separately Priced. Safes shall include OPEN/CLOSED Magnets or be optional. Safes shall include SF-702 and SF-700 Form Holders. Outside Dimensions: 28 1/2” H X 20 3/4” W X 28” D. Inside Dimensions: 10 1/4" H X 15 1/4" W X 24 3/4” D. Weight: 280 lbs. Delivery: CLIN Description Delivery 0001 5-Drawer Multi-Lock Legal Size Safes 45-Days After Contract Award 0002 2-Drawer Single Lock Legal Size Safes 45-Days After Contract Award INSPECTION & ACCEPTANCE TERMS: Services/Products will be accepted at location of delivery. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. Provide Cage code when submitting offer Contracting Officer is requesting electronic access to the offered products for three (3) days. Please include instructions to obtain this access. The access provided is strictly for evaluation purposes only. The Government shall not receive a benefit from the 3 day access. This will be used if the selection cannot be made based on the vendors quote alone. It may also be used to verify the content in the quote. Offerors shall address questions, concerns, or requests for clarification in writing (via e-mail) to the points of contact listed below. Telephonic inquiries will not be accepted. The Contracting Officer and Contract Specialist assume no responsibility for non-delivery due to technical difficulties. Price and any discount terms. The quoter shall provide a price quotation for all CLINS inclusive of all discounts and after the removal of any federal tax (tax exemption documentation can be furnished upon contract award). All quotes shall document that they are valid for a minimum of 30 days from the date of solicitation closing. Other considerations. The Government intends to award based on the clause 52.212-2 found herein. Within no more than 5 single sided pages and no smaller than 8-point font address any other factors that should be considered. 52.212-2, Evaluation -- Commercial Items (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered IAW FAR Part 13.106-2. The following factors shall be used to evaluate offers: Price Technically Acceptable Any other factors affecting the value offered (b) Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures. Submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM). (c) A written notice of award or acceptance of an offer furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding agreement without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (May 2022), with its offer. Offeror Representations and Certifications Commercial Products and Commercial Services is applicable to this solicitation and is hereby incorporated by reference. Offeror must include, with its offer, a completed copy of provision FAR 52.212- 3, Offeror Representations and Certifications-Commercial Items in full text. FAR 52.212-3 can be obtained from http://aquisition.gov. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and a statement regarding any addenda to the clause. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (May 2022) OTHER FAR CLAUSES AND PROVISIONS 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-7 Information Regarding Responsibility Matters 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters 52.217-5 Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Alt1 Small Business Program Representations 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns 52.219-28 Post-Award Small Business Program Representation 52.222-42 Statement of Equivalent Rates for Federal Hires 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-1 Buy American Supplies 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.237-2 Protection of Government Building, Equipment and Vegetation 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alternate A, System for Award Management 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7011 Alternative Line Item Structure 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.215-7000 Pricing Adjustments 252.215-7007 Notice of Intent to Resolicit 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7001 Buy American Act & Balance of Payments 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions (Jun 2012) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov;and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ``Web Based Training link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). 2in1 (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC TBD Issue By DoDAAC TBD Admin DoDAAC TBD Acceptor (DoDAAC) TBD LPO DoDAAC TBD (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications field of WAWF once a document is submitted in the system. ----------------------------------------------------------------------- (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activities WAWF point of contact. ----------------------------------------------------------------------- (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. 5352.201-9101 Ombudsman (Oct 2019) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman: PAULA P. SMITH AFDW/PK 1500 W. Perimeter Rd Joint Base Andrews, MD 20762 Commercial Phone: (240) 612-6112 Email: paula.smith.3@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer. (End of clause) Additional Contract Requirement or Terms and Conditions: N/A Defense Priorities and Allocations System (DPAS): N/A Proposal Submission Information: All questions or comments must be sent to NLT 1:00PM EDT, 22 September 2022. Offers are due by 10:00 AM EDT, 23 September 2022 via electronic mail. Contracting Officer Contract Specialist Margaret Santos margaret.santos@us.af.mil Keisha Teixeira keisha.teixeira.1.ctr@us.af.mil For additional information regarding the solicitation, please contact the Contract officer or Contract Specialist listed in the posting. Notice to Offerors: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. This solicitation incorporates one or more clauses and/or provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://acquisition.gov/