Inactive Total Small Business Set-Aside (FAR 19.5)

Modification 2: The purpose is to attach the final Q&A document. ***************** Modification 1: The purpose is to: A. Add site visit allowed and highly recommended,. Contact Mr. Bill Parker at bill... Modification 2: The purpose is to attach the final Q&A document. ***************** Modification 1: The purpose is to: A. Add site visit allowed and highly recommended,. Contact Mr. Bill Parker at bill.parker@noaa.gov, 601-965-4639 or Mr. Mike Ryan at Michael.Ryan@noaa.gov, 601-965-4026. B. Add Provision FAR 52.237-1 SITE VISIT (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision) A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Mr. Bill Parker at bill.parker@noaa.gov or Mr. Mike Ryan at Michael.Ryan@noaa.gov. to set up a time to visit the site. All questions during the site visit should be submitted electronically to marilyn.herrera@noaa.gov. All vendors shall sign in and wear the appropriate face mask. C. Change Solicitation Section (IX) to include site visition language: FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. All factors have the same value. Paragraph (a) is hereby completed as follows: Evaluation will be based on: (1) Technical Approach and Capability. It is the contractor’s responsibility to provide, with the quote, all necessary documentation and/or information for the Government to make a determination that the contractor is technically capable and acceptable to compete the services. Added "A contractor that has performed a site visit will be regarded with higher technical capability unless the contractor can provide a detailed technical approach write-up with their quote for the Government to consider in place of a site visit." (2) Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. Provide at least two references of similar projects as well as contact information for those projects, contacts emails and contact telephone numbers. (3) Price The Government intends to award a tradeoff, best value, firm fixed price purchase order on an all or none basis with payment terms of Net 30. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) D. Add Q&A Information received as 04/28/2021: Q1: What is the name of the current contractor for this contract? R1: AFTER HOURS CLEANING SERVICE INC Q2. Will there be a scheduled site visit for this opportunity? R2: NONE WAS REQUESTED BY THE NOAA PROGRAM OFFICE. WOULD YOU LIKE ONE? Q3: What will be the anticipated award date for this contract? R3: SOMETIME TIME IN MAY, 2021 Q4: What will be the anticipated start date for this contract? R4: 07/01/2021 Q5: What is the current monthly or total annual awarded amount for this contract? R5: CURRENT MONTHLY AMOUNT IS $850.00. Q6: Has funds been appropriated for this opportunity? R6: YES, STANDARD IS TO FUND THE BASE YEAR FOR A NEW AWARD WITH OPTIONS. OPTION YEARS ARE FUNDED AT THE TIME THEY ARE EXERCISED AND NOT BEFORE. Q7: Has the scope of work changed from current soliciation? R7: THERE IS NO CHANGE TO THE SOW. THE ONLY THING THAT MAY HAVE CHANGED ARE THECONTACTS. Q8: Site visits allowed? R8: ADDED TO THE SOLICITATION. . ***************** Please reference the details in the attachments for this requirement. Respond to provision 52.204-24. Comply with clause 52.212-2 evaluation criteria. ***************** (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NW-WP9235-21-00121MWH1. (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 (Mar 2021) (Deviation 2020-11)(Aug 2020). (IV) This solicitation is being issued as full and open, unrestricted. The associated NAICS code is 561720. The small business size standard is $19.5M. (V) This combined solicitation/synopsis is for the purchase of the following commercial item(s): Services, Non-Personal, to provide labor, materials and equipment (unless otherwise provided herein) to provide janitorial services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Jackson, MS. (VI) Description of requirements is as follows: The contractor shall provide all the necessary materials, labor, equipment/supplies, and supervision necessary to accomplish all tasks for the completion of work for non-personal janitorial service in accordance with the attached, incorporated Statement of Work (SOW). Department of Labor Wage Rates: WD 2015-5153, Revision No. -12, date of last revision is December 21, 2020, applies to this procurement and can be found at https://beta.sam.gov/. Copy is attached. (VII) Date(s) and place(s) of performance and acceptance: Place of Performance: National Weather Service Office 234 Weather Service Drive Jackson, MS 39232-9314 Period of performance: Period of performance is one (1) Base Year and four (4) Option Years. Base Year: July 1, 2021 through June 30, 2022 Option Year I: July 1, 2022 through June 30, 2023 Option Year 2: July 1, 2023 through June 30, 2024 Option Year 3: July 1, 2024 through June 30, 2025 Option Year 4: July 1, 2025 through June 30, 2026 (VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (JUN 2020), applies to this acquisition. This is a tradeoff, best value RFQ. NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror. Enter specific Instructions below 1. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable and can be sent to marilyn.herrera@noaa.gov. 2. Contractor shall have an active registration in the System for Award Management (SAM found at www.SAM.gov) in order to provide a quote and be eligible for award. 3. Provide all evaluation criteria in accordance with FAR 52.212-2 in this package. "THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT". CAM 1352.215-72 Inquiries (APR 2010) OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING TO MARILYN.HERRERA@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, 05/05/2021. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of clause) (IX) FAR 52.212-2, EVALUATION – COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. All factors have the same value. Paragraph (a) is hereby completed as follows: Evaluation will be based on: (1) Technical Approach and Capability. It is the contractor’s responsibility to provide, with the quote, all necessary documentation and/or information for the Government to make a determination that the contractor is technically capable and acceptable to compete the services. (2) Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. Provide at least two references of similar projects as well as contact information for those projects, contacts emails and contact telephone numbers. (3) Price The Government intends to award a tradeoff, best value, firm fixed price purchase order on an all or none basis with payment terms of Net 30. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)