Inactive Total Small Business Set-Aside (FAR 19.5)

The National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations/Marine Operations Center The National Oceanic and Atmospheric Administration (NOAA) Henry Bigelow r... The National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations/Marine Operations Center The National Oceanic and Atmospheric Administration (NOAA) Henry Bigelow requires the procurement of LED lighting fixtures to replace fluorescent lights currently in use throughout the passageways, staterooms and working areas throughout the ship. LED lights are energy efficient and reliable alternatives to fluorescent lighting originally installed aboard the vessel. The LED lighting fixtures MUST be Phoenix Lighting brand to ensure compatibility with existing systems, improve interchangeability, and reduce the number of spares required. Furthermore the listed lights are compliant with the following standards: UL 1598 Suitable for Wet Locations, UL 1598C LED Retrofit Conversion (retrofit kits only), CSA C22.2 No. 250.0-08, UL 1598A Marine Outside Type (Saltwater), UL 924 Emergency Lighting Equipment, ABS, IP65, CE. Additionally, U.S. Coast Guard Safety Alert 13-18 (attached) notified mariners that certain LED light fixtures cause interference with VHF radio and AIS Reception leading to nontrivial safety concerns. The Safety Alert does not provide a standard for LED lighting that would guarantee noninterference, but describes a trial and error methodology for testing lighting systems and their interference potential. Henry Bigelow has not had any radio interference upon the installation of Phoenix lights. It is currently unclear which brands/makes/models of lights cause interference, so purchase of any other brand of lights would introduce a risk that the lights would interfere with radio communications, rendering them unusable aboard. Due to this vendors must be authorized reseller for Phoenix products and lead time must be less than 8 weeks. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number NM-AN2140-23-01418 , NAME: HB LED Light Fixtures (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04. (IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 336611. The small business size standard is 1300 Employees. (V) This specification contains requirements for REQUIREMENTS: 0001 LED MARINE FIXTURE (READILED SERIES), 4 FOOT, 120V-277VAC 2 X 19 WATT SMD ARRAYS, VAPOR TIGHT 010400.101 PHOENIX LIGHTING RLED-4. 10.00 EA 0002 LED MARINE FIXTURE (READILED SERIES), 2 FOOT 120V-277VAC, 2 X 9.5 WATT SMD ARRAYS, VAPOR TIGHT 010200.100 PHOENIX LIGHTING RLED-2. 10.00 EA 0003 LED MARINE FIXTURE (READILED SERIES), 4 FOOT 120V-277VAC, 2 X 19 WATT SMD ARRAYS VAPOR TIGHT with EMERGENCY BATTERY BACKUP 010400.112 PHOENIX LIGHTING RLED-4-EMB2. 20.00 EA (VII) Date(s) and place(s) of delivery and acceptance. Request delivery of all components no later than 8 weeks after receipt of order. Delivery Address NOAA Ship Henry B. Bigelow c/o Chief Engineer 47 Chandler Street NOAA Ship Henry Bigelow Newport, RI 02871 1. The Request for Quote (RFQ) number; 2. The Name, Address, Telephone Number, and SAM Unique Identifier of the Offeror; 3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration; 4. Acknowledgment of Solicitation Amendments (SF-30), if any. 5. Address the ability of meeting the requirements per the Specifications with a detail material specification or data sheet, pictures of the item, and authorized OEM letter to sale or distribute their products. 6. Please provide name, address, telephone number, SAM Unique Identifier, Cage #. 8. An itemized/detail breakdown cost of the quote that will reflect the entire price under this RFQ. (That would include if applicable the following: Material Cost, Labor, Travel, Freight/Delivery, Etc.). 9. A copy of the liability insurance (please ensure is up to date).(For Services Only) 10. Include statement specifying the extent of agreement with all terms, conditions, and provision included in the rfq. Quotes that rejects the terms and conditions of the RFQ may be excluded from consideration. 11. Please provide at least three detail jobs with references performed within the past three years that are the same or similar in scope onboard marine vessels. 12. Vendor shall provide a point of contact that includes name, telephone number, emails, contract value and a detail description of the work performed. *** The government will award a firm fixed price contract based on best value to the government, capability, availability and price. Price will be evaluated on base cost and optional cost. *** "THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT". CAM 1352.215-72 Inquiries (APR 2010) OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING TO Christopher.baker@noaa.gov or link below https://app.smartsheetgov.com/b/form/8f2fba2d1dcf4bbca2ccd6c97a384cee (End of clause) (IX) FAR 52.212-2, Evaluation – Commercial Items (https://www.acquisition.gov/far/part-52), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on a) Capability – (Past Performance, Details listed in quote) b)Availability (Parts, Service Completion) c) Price (Base Price and Optional Price- Labor Hours, markup fees) The Government intends to award a best value trade-off, firm fixed-price purchase order on an all or none basis with payment terms of Net 30. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) PROVISIONS: DEPARTMENT OF COMMERCE CLAUSES - FOR FULL TEXT OF A COMMERCE ACQUISITION REGULATION, CLAUSE OR PROVISION YOU MAY GO TO THE FOLLOWING WEBSITE, https://www.ecfr.gov/cgi-bin/text-idx?SID=bf6e18a9476188ddcae1efa1cc9fcabd&mc=true&tpl=/ecfrbrowse/Title48/48cfr1352_main_02.tpl CAR 1352.201-70, CONTRACTING OFFICER'S AUTHORITY (APRIL 2010) CAR 1352.209-73, COMPLIANCE WITH THE LAWS (APRIL 2010) CAR 1352.209-74, ORGANIZATIONAL CONFLICT OF INTEREST (APRIL 2010) 1352.233-70 Agency Protests (insert current date) (a) An agency protest may be filed with either: (1) the contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999) (b) Agency protests filed with the Contracting Officer shall be sent to the following address: Christopher Baker, 439 w York Street, Norfolk, VA 23510. Christopher.baker@noaa.gov (c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: National Oceanic and Atmospheric Administration 601 East 12th Street Kansas City, Missouri 64101 Bradley.willis@noaa.gov (d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority. (e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230. FAX: (202) 482-5858 (End of clause) 1352.233-71 GAO and Court of Federal Claims protests (https://www.acquisition.gov/car/part-1352-solicitation-provisions-and-contract-clauses) (a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed. (b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims. (c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230. FAX: (202) 482-5858 (End of clause) (XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply. Offers shall submit quotes electronically no later than 0800 hrs EST, June 30, 2023. Purchase Order will be issued after evaluation of quotes and made to the vendor whose quote is best value to the Government with regards to a) Capability – (Past Performance, Details listed in quote) b)Availability (Parts, Service Completion) c) Price (Base Price and Optional Price- Labor Hours, markup fees)