Inactive Total Small Business Set-Aside (FAR 19.5)

Combined Synopsis/Solicitation The National Oceanic and Atmospheric Administration (NOAA) NOAA Ship Okeanos Explorer, home ported in Newport, Rhode Island, is a public vessel owned and operated by the... Combined Synopsis/Solicitation The National Oceanic and Atmospheric Administration (NOAA) NOAA Ship Okeanos Explorer, home ported in Newport, Rhode Island, is a public vessel owned and operated by the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Office of Marine and Aviation Operations. The Okeanos Explorer is a converted US Navy T-AGOS vessel and was commissioned by NOAA as a research vessel in 2008. In 2022 the ship will be concluding oceanic exploration and research in the Atlantic Ocean before transiting to the Pacific Ocean for new projects. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number NM-AN2140-22-01429 22_XP_ Agent Svcs Panama Canal is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06. The North American Industry Classification Code (NAICS) for this acquisition is 488310, Port and Harbor Operations; the small business size standard is $41.5 Million. Line items are as follows: Detail requirements for services to be provided by the husbanding agent while the ship transits the Panama Canal during the period of performance described below. Required Services to be Provided The contractor shall provide the following services under CLIN 0001: Husbanding Agent Provides, at least five (5) days before arrival, a complete listing of documentation required by all Panama authorities involved in the transit Provides, at least five (5) days before arrival, pre-arrival information on local area emergency services including law enforcement, fire, medical, environmental and associated contact points Provides, at least five (5) days before arrival, information on local regulations relevant to the crew, and on known security or health risks in the area 24 hour/7 day availability for phone communications within three (3) days of arrival Acts as single point of contact for all supplies and services to be received and handles all coordination, scheduling, subcontracting, invoicing and payments Compulsory Pilotage Pilot with internationally recognized qualification certified by port authority with local jurisdiction Medical Assistance Liaise with local principal hospital and other medical professionals as needed The vessel currently does not have a priority letter. (Ship will submit a request for one once schedule is confirmed). The vessel has 1 Non Cargo TEU. The vessel will be considered ballast during the transit. The contractor shall quote the following services under CLIN 0002: Customs & Logistical support to disembark up to 10 scientists Final number of scientists to be provided one (1) week prior to arrival. Disembark scientists in Balboa If disembarkation in Balboa is operationally prohibitive, can quote disembarkation in Cristóbal Launch service to disembark personnel and transfer to shore Customs/Immigration support, including any fees, for clearance of personnel to enter Panama within 4 hours of transport to shore. Provide transportation for personnel to Tocumen International Airport Quote per hour, mile, or equivalent rate to be used if destination is changed to local hotel in lieu of airport. Ship Specifications: General Specifications: Length overall (LOA): 224 feet (68.3m) Beam: 43 feet (13.1m) Draft of 17 feet (5.2 m) Height: 64 feet Displacement: 2312 Gross Tonnage / 2285 Long Tons Gross Tonnage: 2062 T (International) Four diesel electric generators Twin tunnel stern thrusters One azimuthing bow thruster Period of Performance and Place of Performance Period of Performance for this contract shall be between 1-September-2022 and 30-September-2022 to account for possible scheduling changes. The ship will arrive on the eastern side of the Panama Canal on or about 16-September-2022 and will begin transiting the Panama Canal westbound as soon as possible upon arrival, and will complete the transit and depart directly for sea on or about 17-September-2022. Place of Performance: Panama Canal, Panama Please see attached Statement of Work for details. Additionally, each offeror must provide the following information with the quote: The Request for Quote (RFQ) number; 2. The Name, Address, Telephone Number, and DUNS Number of the Offeror; 3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration; 4. Acknowledgment of Solicitation Amendments (SF-30), if any. 5. Address the ability of meeting the requirements per the Specifications with a detail material specification or data sheet, pictures of the item, and authorized OEM letter to sale or distribute their products. 6. Authorized distributor only for this procurement. 3rd party sales will not be accepted. Documents showing authorization to sale a product shall be provided with the quote. *** The government will award a firm fixed price contract based on best value to the government, availability and price. Price will be evaluated on base cost and optional cost. *** "THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT". CLAUSES AND PROVISIONS CAM 1352.215-72 Inquiries (APR 2010) OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING TO Christopher.baker@noaa.gov or link below https://app.smartsheetgov.com/b/form/8f2fba2d1dcf4bbca2ccd6c97a384cee Contact Christopher Baker at Christopher.baker@noaa.gov for information regarding this solicitation. Inquiries and/or Questions shall be submitted electronically via email to Christopher.baker@noaa.gov no later than 1400hrs EST July 21, 2022. (End of clause) (IX) FAR 52.212-2, Evaluation – Commercial Items (https://www.acquisition.gov/far/part-52), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on a) Technical (Detail breakdown of quote for all fees) b)Availability (Parts, Service Completion) c) Price (Base Price and Optional Price) The Government intends to award a best value trade-off, firm fixed-price purchase order on an all or none basis with payment terms of Net 30. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (May 2022) (Deviation 2021-06) (Sept 2021) (Deviation 2020-11) (Aug 2020) (Deviation 2020-05) (Apr 2020) (Deviation 2017-05)(Sept 2017) DEPARTMENT OF COMMERCE CLAUSES - FOR FULL TEXT OF A COMMERCE ACQUISITION REGULATION, CLAUSE OR PROVISION YOU MAY GO TO THE FOLLOWING WEBSITE, https://www.ecfr.gov/cgi-bin/text-idx?SID=bf6e18a9476188ddcae1efa1cc9fcabd&mc=true&tpl=/ecfrbrowse/Title48/48cfr1352_main_02.tpl CAR 1352.201-70, CONTRACTING OFFICER'S AUTHORITY (APRIL 2010) CAR 1352.209-73, COMPLIANCE WITH THE LAWS (APRIL 2010) CAR 1352.209-74, ORGANIZATIONAL CONFLICT OF INTEREST (APRIL 2010) 1352.233-70 Agency Protests (insert current date) (a) An agency protest may be filed with either: (1) the contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999) (b) Agency protests filed with the Contracting Officer shall be sent to the following address: [Insert Director’s Information name and Address] (c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: Insert appropriate Protest Decision Authority name and Address] (d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority. (e) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230. FAX: (202) 482-5858 (End of clause) 1352.233-71 GAO and Court of Federal Claims protests (https://www.acquisition.gov/car/part-1352-solicitation-provisions-and-contract-clauses) (a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed. (b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims. (c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230. FAX: (202) 482-5858 (End of clause) NOAA ACQUISITION MANUAL (NAM) CONTRACT LANGUAGE (ADD ANY OTHERS THAT APPLY) NAM 1330-52.270-304 NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (OCT 2016) The NOAA Acquisition and Grants Office (AGO) Ombudsman is available to organizations to promote responsible and meaningful exchanges of information. Generally, the purpose of these exchanges will be to: Allow contractors to better prepare for and propose on business opportunities. Advise as to technologies and solutions within the marketplace that the Government may not be aware of, or is not fully benefiting from. Identify constraints in transparency and process. The AGO Ombudsman will objectively, reasonably, and responsibly collaborate with parties and recommend fair, impartial, and constructive solutions to the matters presented to him/her. Further, the AGO Ombudsman will maintain the reasonable and responsible confidentiality of the source of a concern, when such a request has been formally made by an authorized officer of an organization seeking to do business with, or already doing business with NOAA. Before consulting with the AGO Ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations with the respective contracting officer for resolution. However, direct access to the AGO Ombudsman may be sought when an interested party questions the objectivity or equity of a contracting officer's decision, or when there is a bona fide reason to believe that reasonable, responsible, and objective consideration will not be received from an assigned contracting officer. There are several constraints to the scope of the AGO Ombudsman's authority, for instance: Consulting with the AGO Ombudsman does not alter or postpone the timelines of any formal process (e.g., protests, claims, debriefings, employee employer actions, activities involving A-76 competition performance decisions, judicial or congressional hearings, or proposal, amendment, modification or deliverable due dates, etc.). The AGO Ombudsman cannot participate in the evaluation of proposals, source selection processes, or the adjudication of protests or formal contract disputes. The AGO Ombudsman is not authorized to generate or alter laws, judicial decisions, rules, policies, or formal guidance. The AGO Ombudsman is not authorized to develop or alter opportunity announcements, solicitations, contracts, or their terms or conditions. The AGO Ombudsman cannot overrule the authorized decisions or determinations of the contracting officer. The AGO Ombudsman has no authority to render a decision that binds AGO, NOAA, the Department of Commerce, or the U.S. Government. The AGO Ombudsman is not NOAA's agent relative to the service of magistrate or judicial process and cannot be used to extend service of process to another party (whether federal, public, or a private entity). After review and analysis of a filed concern or recommendation, the AGO Ombudsman may refer the interested party to another more suitable federal official for consideration. Moreover, concerns, disagreements, and/or recommendations that cannot be resolved by the AGO Ombudsman will need to be pursued through more formal venues. The AGO Ombudsman is not to be contacted to request copies of forms and/or documents under the purview of a contracting officer. Such documents include Requests for Information, solicitations, amendments, contracts, modifications, or conference materials. Questions regarding this solicitation and contract language shall be directed to Rafael Roman, NOAA AGO Ombudsman, at Rafael.Roman@noaa.gov. (End of solicitation and contract language) (XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply. All responsible sources may submit a quotation which shall be considered by the agency. Quotes must be submitted via electronic means (e-mail) by 1000 (10:00 A.M.) Eastern on July 25, 2021; any award resulting from this RFQ will be made based on the Technical specifications, availability and price. Quotes and other support documentation must be submitted to the Contract Specialist, Christopher Baker at Christopher.Baker@noaa.gov. Contractors are encouraged to register with the sam.gov, Vendor Notification Service as well as the Interested Vendors List for this acquisition (see applicable tab within sam.gov where this synopsis/solicitation is posted). All interested parties wishing to submit a quote (Quoters) must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/. Quote at a minimum include Agency Fee Tolls and Fees Compulsory Pilotage IN/OUT (INCLUDING PILOT LAUNCHES) Fresh Water Surcharge Fresh Water Variable Surcharge Line Handlers Locomotive Service Security Surcharge Canal Tug Service (If Applicable) Launch Hire Panama Canal Booking Fee (Priority Transit Letter will be sought) TEU Surcharge