Inactive

This is a request for information for market research purposes. THIS IS NOT A REQUEST FOR PROPOSALS OR A REQUEST FOR QUOTATIONS. The U.S. Department of Commerce, National Institute of Standards and Te... This is a request for information for market research purposes. THIS IS NOT A REQUEST FOR PROPOSALS OR A REQUEST FOR QUOTATIONS. The U.S. Department of Commerce, National Institute of Standards and Technology (NIST), located in Gaithersburg, MD, is conducting market research to discern the availability and capability of various venues to provide meeting room space, audio-visual equipment, and sleeping rooms for a conference for the Department of Commerce Financial Management Community. The information below is being provided for market research purposes only. Final requirements shall be determined based on information received and the Government’s minimum need. -Location Access to public transportation is not a requirement. Venue shall be 50 to 100 miles from NIST Campus located at 100 Bureau Dr., Gaithersburg, MD 20899-1620 -Number of Attendees The Government anticipates between 100 to 300 attendees. Please provide availability considering all of the following scenarios: (1) 100 attendees; (2) 200 attendees; and (3) 300 attendees. -Dates May 2020 on the following possible dates: 1st Choice May 6th and 7th; 2nd Choice May 13th and 14th; 3rd Choice May 19th and 20th. -Space Requirements Plenary space shall be required to accommodate all attendees. Breakout rooms. A total of five breakout rooms shall be required. Breakout rooms will be utilized concurrently. Breakout rooms must accommodate 20, 40, or 60 individuals, relevant to totals of 100, 200, or 300 attendees. Space shall also be required to be utilized as a speaker’s prep room. -Audio Visual Equipment Equipment will be required in both the plenary space and in the breakout rooms. Audio visual support personnel must be available for assistance as needed. -Open WiFi WiFi may be a requirement. -Recording or VTC Capability Not required. -Sleeping Rooms On-site A total of 100, 200, or 300 sleeping rooms shall be required. – -Food Service No food service shall be required; however, the venue should have available meal options in the location or in the surrounding area so the information can be communicated to the staff attending. NIST is interested in receiving information on the available accommodations, as well as the ability, experience, and expertise of your organization to satisfy the above requirements. Comments on the requirements identified are also encouraged. The following information is also being requested: -Name of the venue: -An estimate of the price to host the conference with 100, 200, and 300 attendees. An estimated range may be provided. It is preferred that the range be within 10% of the total estimated price. This estimate is non-committal and will be held by NIST as confidential; and -The anticipated room rate for sleeping rooms. Venue pamphlets are welcome as supplemental documentation, but not determined as a sufficient response for addressing the requirements of this RFI. The above information shall be clearly addressed and any other information considered pertinent to this request should be submitted to me, Monica H. Brown, via email at Monica.Brown@nist.gov, not later than Friday, November 22, 2019, at 10:00 AM, Eastern Standard Time. Please ensure the subject line of the email is stated as: DOC, Financial Management Conference – 2020 – “Vendor’s Name”.