Inactive

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCE... THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THE EVALUATION PROCEDURES OF FAR PART 13.106- 2 SHALL BE UTILIZED FOR THIS PROCUREMENT. THE SOLICITATION SHALL NOT BE SUBJECT TO THE FORMAL SOURCE SELECTION PROCEDURES DESCRIBED IN FAR PART 15. Solicitation number NB672030-23-01962-1 is a Combined Synopsis/Solicitation request for quote (RFQ) conducted under FAR 12.6 and 13.106. Procedures from FAR 15 will not be used. Please acknowledge receipt of this RFQ. This RFQ, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04. The associated NAICS 334516 - Analytical Laboratory Instrument Manufacturing has a small business size standard of 1000 employees. This requirement for a commercial item a full and open competition. Defense Priorities and Allocations Systems (DPAS) and assigned rating is not applicable to this request for quote (RFQ). Offerors must submit all questions concerning this solicitation in writing, via email, to the Contracting Officer, Clifford Nicholson at clifford.nicholson@nist.gov and daniel.kent@nist.gov. Questions should be received no later than five (5) calendar days after the issuance date of this solicitation. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, the question responses included in the amendment to the solicitation will govern performance of the contract. The solicitation will close on the date and time specified herein this SAM.gov posting. All quotations shall be delivered electronically by the specified close date and time to Clifford Nicholson, Contract Officer, at clifford.nicholson@nist.gov, and Daniel Kent, Contracting Officer, at daniel.kent@nist.gov. For information regarding this solicitation, contact the Contracting Officer at clifford.nicholson@nist.gov or via phone at 303-497-5185. Attached is the REQUIREMENTS/SPECIFICATIONS document describing the requirements for solicitation NB672030-23-01962-1 for the following line-item number(s) (CLINs) to include description of item(s), quantities, and units of measure (including any applicable option(s)). All offerors shall provide a firm fixed price (FFP) quotation for the following line items: (All equipment must be new. Used, refurbished, prototype, or remanufactured will not be considered for award). Item Number Supplies/Services Description Quantity Unit of Issue Unit Price Amount 0001 Cryogenic x-y-z Positioner 1 EA $ $ This shall be provided in accordance with the Specifications Document attached herein. 0002 Motion controller including software and cabling 1 EA $ $ This shall be provided in accordance with the Specifications Document attached herein. Total Value: $ $ A Description of the requirements for the items to be acquired are in the attached Requirements/Specifications document. Date(s) and place(s) of delivery, acceptance, and FOB point are provided in this RFQ. Inspection and Acceptance In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense. Inspection and acceptance shall occur within thirty (30) days after receipt of both positioner and controller at NIST. A visual inspection of the Cryogenic x-y-z Positioner system will be performed by the NIST Subject Matter Expert (SME) to identify surface defects or any form of indication that the items were damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject any of the portion of the Cryogenic x-y-z Positioner systems due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. The place of acceptance shall be: NIST: Shipping/Receiving 325 Broadway Boulder, CO 80305 Ownership (title) of all of Cryogenic x-y-z Positioner systems (as specified above) shall transfer to NIST upon acceptance. Delivery Delivery shall be FOB DESTINATION and shall occur not later than (NLT) 24 weeks ARO. Delivery shall be FOB destination and shall occur within the vendor’s standard commercial lead time. FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items (in accordance with the specifications document) to: The National Institute of Standards and Technology 325 Broadway Boulder, CO 80305 The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023), applies to this acquisition. Addenda to this provision is as follows: Instructions: Submit the quotation on company letterhead to the email address stated herein by the date and time specified herein. The quotation shall include clear, concise, technical capability of the item offered to meet the Government requirement identified in the STATEMENT OF WORK/SPECIFICATIONS. The pricing shall conform to the technical requirement, and a firm fixed price shall be provided for each contract line item number (CLIN). Additionally, a total firm fixed price which includes all CLINs shall be provided. If the quotation is missing any of the elements the quotation may be deemed unacceptable and may not be evaluated further. Please reference the RFQ number in the subject line of email communications and packages mailed. Offerors’ quotations shall not be deemed received by the Government until the quotation is entered in the e-mail box set forth above. Quotation Submission Requirements: 1). Price Quotation: The offeror shall submit one (1) original copy of the completed price quotation electronically to clifford.nicholson@nist.gov. Pricing quotation shall be separate from any other portion of the quotation. The offeror shall provide a firm-fixed-price, FOB Destination is required, for each CLIN. Price quotations shall remain valid for a period of 90 days from the date quotations are due. 2). Technical Quotation: The technical quotation shall address the following: Technical Capability: The offeror shall submit a technical description, product literature, and/or drawings for the system it is proposing, which clearly identifies each requirement listed above. The offeror must demonstrate that its proposed system meets each minimum requirement described above, by providing a citation to the relevant section of its technical description or product literature. The contractor must not simply state they will meet the requirement; evidence must be provided. 3). Past Performance: Past Performance: The following information for a minimum of three companies/organizations/clients which the offer has provided recent and similar items/services for: a) Company/Organization/Client Name. b) Address. c) Brief description of items/services provided. d) Point of contact. e) Email and or phone number contact information. 4). Acceptance of RFQ terms and conditions: This is a full and open solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this solicitation that will include the clauses set forth herein. The quotation should include one of the following statements: “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.” OR “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following: Offeror shall list exception(s) and rationale for the exception(s) Note: This procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation. 4). The Unique Entity Identification (UEI) number for the quoter’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to receive an award. 5). Quoters shall include a completed copy of the below provisions, “Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under Any Federal Law (Class Deviation) (March 2015)” and “Free Trade Agreements Certificate” with their quotation. The provision at FAR 52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. For this LPTA procurement, NIST will evaluate quotations as follows: NIST will evaluate the lowest price quotation to determine if it is acceptable for technical capability and past performance. If the quotation is acceptable for technical capability and past performance, then NIST will not evaluate any other quotations and will make award to the lowest price technically acceptable offeror. If the lowest price quotation is not acceptable for technical capability or past performance, then NIST will evaluate the next lowest quotation to determine if it is acceptable for technical capability and past performance, etc. Once NIST identifies the lowest price technically acceptable quotation, no other higher price quotations will be evaluated. The Contracting Officer will make a Firm-Fixed-Price award to the offeror based on the lowest price acceptable quotation for capability and past performance, and no other higher price quotations will be evaluated. The following factors shall be used to evaluate the quotation: 1. Technical capability of the item(s) offered to meet the Government requirement. 2. Past Performance information for a minimum of three (3) companies/organizations/clients including Company/Organization/Client Name, Address, Brief description of items / services provided, Point of contact, Email and or phone number contact information. 3. Price will be evaluated for reasonableness. The Government will not conduct price realism as a part of price evaluation. Past Performance Basis of Evaluation: The basis of evaluation is a subjective evaluation of how well the Vendor performed on recent and relevant contracts regarding the RFQ requirement. This factor will be evaluated on an Acceptable / Unacceptable basis. Vendors with an overall satisfactory past performance will be rated as “Acceptable”. Vendors with a less than satisfactory overall past performance will be rated as “Unacceptable”. In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) Federal Awardee Performance and Integrity Information System (FAPIIS) using all CAGE / DUNS number of vendor. The Government reserves the right to contact any other source of information that may have knowledge or information on a vendor’s relevant past performance history. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022), with its offer. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services (Dec 2022), applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2023), applies to this acquisition and the following additional FAR clauses cited are applicable to the acquisition: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards. 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor – Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-50, Combating Trafficking in Persons 52.223-18, Contractor Policy to Ban Text Messaging While Driving 52.225-1, Buy American Act—Supplies 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer The following additional contract requirement(s) and additional terms and conditions are necessary for this acquisition and consistent with customary commercial practices are as follows: Additional Contract Requirements: All communications and documents must include the RFQ # NB672030-23-01962-1 and Subject Title: Cryogenic X-Y-Z Positioner The quotations shall include the following information: Information enough to demonstrate you can meet or exceed the requirements in the Statement of Work/Specifications document. Firm fixed price quote. If item(s) are manufactured outside the United States, provide the country of origin / manufacture in the quote. Payment Terms: Net 30. Complete twenty four (24) weeks after receipt of order (ARO). FOB Destination including shipping cost for delivery to: Ship To: NIST 325 Broadway Boulder, CO 80305 Delivery point of contact will be provided upon award. (NIST reserves the right to ship using the NIST Account). Company SAM Unique Entity Identifier (UEI). In order to be eligible for this award, the offeror must have and maintain an active registration at the System for Award Management at www.sam.gov and have completed Representations and Certifications therein for the specified NAICS code or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration. Inspection: Inspection and Acceptance is expected to take up to thirty (30) days.