Inactive Total Small Business Set-Aside (FAR 19.5)

The Office of Facilities and Property Management (OFPM) of the National Institute of Standards and Technology (NIST), an agency of the U. S Department of Commerce, intends to award Indefinite Delivery... The Office of Facilities and Property Management (OFPM) of the National Institute of Standards and Technology (NIST), an agency of the U. S Department of Commerce, intends to award Indefinite Delivery Indefinite Quantity (IDIQ) task order contract(s) for Mechanical, Electrical & Plumbing Engineering IDIQ Services for Gaithersburg, MD and Montgomery County. The Government shall select the most highly rated Offerors based on the Request for Qualifications (RFQ) submissions and only short-listed firms will be requested to submit rates for the labor categories identified in the RFQ. Award of the base IDIQ contract will be made to multiple offerors whose submission conforms to the stated RFQ requirements and whose fee proposal provides the best value to the Government. A maximum of three (3) contracts may be awarded. However, the Government does reserve the right to make a single award, or no award at all. The Mechanical ,Electrical and Plumbing Engineering service providers(s) shall assist NIST by providing professional services, including all labor and materials, as required for evaluation and studies planning, demolition of NIST structures, repair and or repair by replacement, modification or reconfiguration, renovations and or upgrades to NIST facilities, infrastructure repairs to include improvements, cost estimates, hazardous material assessment, underground systems regarding campus utility systems and supporting underground systems, surveying, and related engineering necessary to support campus applications to regulatory authorities, environmental compliance, and construction quality management. VIRTUAL PRESENTATION A virtual (live) presentation is being offered to perspective offerors. The virtual site visit will be on Wednesday July 01, 2020 at 10:00am EST to 11:00am EST. The URL for the presentation is as follows: https://bluejeans.com/601169421 Please ensure your firm’s network/IT compatibility with Blue Jeans and the URL above as soon as possible to confirm you will have no issues connecting to the presentation as it will be live and not recorded for later viewing. During the presentation, key elements for solicitation will be reviewed. Perspective offerors may ask questions during the presentation and those questions may be answered during the presentation. However, it is anticipated that many of the questions will be answered after the presentation. Please submit all requests for information/questions to trent.stevens@nist.gov and michael.wigfall@nist.gov no later than 12:00pm EST on July 06, 2020. When submitting questions, please reference solicitation number: NB195000-20-01799 Mechanical, Electrical & Plumbing Engineering services. It is anticipated the answers to the questions submitted will be posted to the beta.SAM announcement no later than close of business July 08, 2020. CONTRACT INFORMATION: Each contract awarded will be a base year and four (4) one-year option periods. All work and services will be ordered by issuance of individually negotiated firm, fixed price or not to-exceed task orders, ranging in value from $10,000 and $1 million maximum task order award. The guaranteed minimum for the life of the contract, is $5,000. The contract ceiling, cumulative for all contracts, is expected to not to exceed $7.7 million. This is a 100% set-aside for Small Business firms. Small Business firms responding to this solicitation must demonstrate the capability to perform a minimum of 50% of the required work with in-house staff. PROJECT INFORMATION: A&E services performed for NIST may include the evaluation, design and engineering services for building architectural renovation, additions, reconfiguration and repairs within the NIST Gaithersburg campus and other facilities located in Montgomery County, Maryland. 1. Engineering specific design tasks may include Evaluation and studies to include engineering modeling, Demolition of NIST structures above and below ground Repair and/or repair by replacement all aspects of NIST facilities, Modification/reconfiguration of NIST facilities and utilities Renovations and upgrades to laboratory and scientific research facilities. Costing estimating Hazardous material assessment All aspects of a facility mechanical and electrical transmission and distribution systems 2. Infrastructure (Engineering) projects include Evaluations and studies All aspects of a campus utility system and supporting underground structures in addition to interior utility distribution systems Surveying Roads/sidewalks, Cost estimating Permit applications to regulatory authorities Environmental compliance (State or Federal) Construction quality management to include but not limited to commissioning services Hazardous material assessment Combined Heat, Cooling, and Generation Plant modifications 3. For architect/engineering drawings prepared by the A&E, they shall be prepared using a computer aided drafting system AUTODESK AUTOCAD 2020. CAD Standards shall be U.S. Army Corps Engineers A/E/C Standard Release 9.0 or later https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=7 4. No travel beyond the limits of Montgomery County, Maryland is required for this SOW. 5. NIST is a customer to the A&E. All Maryland State Laws that apply to Professional Engineers and Land Surveyors in addition to Registered Architects apply to the contractor. 6. A&E shall follow badging procedures noted in the solicitation for Foreign Nationals. All other A&E personnel shall follow HSPD-12 https://www.dhs.gov/homeland-security-presidential-directive-12 and NIST Procedure 240.1.01 ver 1 (Dated 2401.01). SELECTION CRITERIA: All work performed shall be under the direct control and supervision of the prime contractor's principal owner, principal partner, or by a professional and experienced licensed architect/engineer employed by the prime contractor assigned as the responsible party. Technical Evaluation: SF-330 Selection Criteria Part I: For consideration, all A-E firms are required to submit a current Standard Form 330 (Rev. 8/2016). In addition, A&E firms will be evaluated based on their demonstrated competence and qualifications for the type of professional services required. The Agency will evaluate each potential A&E firm in terms of this announcement. The selection criteria are listed below in descending order of importance; item one (1) being most important. Firms that fail to meet the qualifications of Factor One, Specialized Experience, will not be evaluated for subsequent evaluation factors and will not be further considered for award. PROXIMITY TO NIST: Firms (offeror) shall be within 50 miles of the NIST main campus in Gaithersburg, MD. NIST address is 100 Bureau Drive, Gaithersburg, MD 20899. Offeror shall demonstrate this distance by submitting information (driving) via an internet mapping program. The driving shall begin at the offeror’s office to NIST. If an offeror is outside 50 miles, the remainder of the proposal will not be reviewed. FACTOR ONE: SPECIALIZED EXPERIENCE (5 PAGE LIMIT – NOT INCLUDING SF-330’S) 1. Specialized experience and technical competence of the contractor and its proposed subcontractors performing facilities planning services shall be within the past sixty months of the Request for Qualifications issuance date (06/27/2015 -06/26/2020). Provide at least two (2) examples for each subfactor (1a, 1b, and 1c), no more than four (4) each. All designs shall be at 100% design completion before the date of RFP Issuance. Examples must include ALL requirements (i, ii, and iii) under subfactors 1.a, 1.b and 1.c. a. The contractor must describe renovations with dates (month/year) that include Renovations of a central utility plant with water-based cooling towers that include all of the following: i. Minimum of 10,000 Tons of capacity; list cooling capacity ii. Servicing at least five (5) buildings physically separated with each building consuming at least 200 tons; list number of buildings and cooling load per building iii. Examples must involve modifications to chilled water/cooling towers; describe the cooling towers modified. Modify shall also mean complete replacement with new. b. The contractor must describe with dates (month/year) designs that include demonstrated experience with a central plant (gas or fuel oil) that utilizes steam boiler(s) that has a minimum capacity of 50,000 lbs./hr. to at least five (5) interconnected buildings. Underground steam main per ASME B31.1. Steam shall be at least 100 psig. i. List lbs./hr. for boilers and list steam pressure in PSIG ii. List number of buildings connected to the central plant c. The contractor must describe experience designing replacement of network protectors, network transformers, and 600V or less switchgear, i. Transformers shall be at least 500 KVA each - list the primary and secondary voltage, ii. List the specified network protector manufacturer, iii. List the voltage and amperage of the switchgear associated with the network protectors and transformers. NOTE: Professional qualifications will only be evaluated for offerors who meet all of the requirements in Factor One (1.a, 1.b, 1.c). FACTOR TWO: PROFESSIONAL QUALIFIATIONS (5 PAGE LIMIT – NOT INCLUDING SF-330’S) Prospective A&E firms will be evaluated based on their demonstrated competence and qualifications for the type of professional services required. Professional qualifications necessary for satisfactory performance of required services including sub-contractors. Resumes (Block E of the SF330) must be provided for all disciplines including consultants. In the resumes, under Relevant Projects, use the same discipline nomenclature as used in this announcement: SF 330s do not count toward the page limitation. 1. Key Personnel Labor Category Principal Senior Architect Senior Cost Estimator Senior Civil Engineer Senior Electrical Engineer Senior Fire Protection Engineer Senior Geo-technical Engineer Senior Laboratory Planner Senior Mechanical Engineer (Piping) Senior Mechanical Engineer (HVAC) Senior Environmental Engineer Senior Scheduler Senior Surveyor Senior Structural Engineer 2. Professional qualifications of the contractor and its proposed subcontractors and key personnel, based upon projects completed within the last sixty months of the Request for Qualifications issuance date (06/27/2015 -06/26/2020). The contractor shall describe its professional qualifications and those of its proposed team (proposed subcontractors and offeror’s personnel). a. The contractors shall identify the roles of its key personnel by providing resumes/SF330’s for its proposed key personnel that include credentials, education, registrations, relevant experience, with performing work similar to NIST's requirements (Evaluation criteria 1.a, 1.b, & 1.c). b. Offerors will be rated more favorably for the number of personnel who have direct experience related to examples noted in factors 1.a, 1.b & 1.c. Identify these factors on SF 330s. FACTOR THREE: PAST PERFORMANCE (NO PAGE LIMIT) The Offeror’s proposal shall be evaluated for relevance and quality of the Offeror’s past performance information. Past Performance will be considered only on contracts with Government agencies and private industry in terms of cost control, quality of work and compliance with performance schedule. The selection boards shall use performance evaluations data from the Contractor Performance Assessment Rating System (CPARS), in accordance with FAR 42.1501 and may consider credible documentation included in the SF 330. If other data is obtained through other than CPARS and/or the submitted SF330, either favorable or unfavorable, during the entire selection process and prior to award it may be considered. Evaluation of this factor will be based on information contained in the response to the solicitation and information provided by references. Ensure email addresses and phone numbers are listed for the references The panel will evaluate past performance by contacting appropriate references including NIST references; if applicable. In addition, the panel will review past performance questionnaires. The Government may also consider other information available. In the case of an incomplete record of relevant past performance or for whom information on past performance is not available, the A&E firm will be evaluated neither favorably nor unfavorably FACTOR FOUR: CAPACITY (5 PAGE LIMIT) Capacity of the contractor and proposed subcontractors to accomplish the work within the required time frame. The A&E firm must be capable of timely response(s) and timely deliverables while working on multiple task orders concurrently involving multiple engineering disciplines. Interested firms must be capable of demonstrating they have the capabilities to include adequate staff size to support the capacity to accomplish at least three (3) individual Architect & Engineer service task orders valued at $10,000 to 1,000,000.00 simultaneously. 2. The contractor shall demonstrate its ability to comply with FAR 52.219-14, which requires at least 50 percent of the cost of contract performance incurred for personnel be expended for employees of the small business concern; and or work performed by similarly situated entities is counted toward performance of the 50 percent. Part II: ORAL PRESENTATION AND QUESTIONS/ANSWERS (Q&A’s) The evaluation board will hold oral presentations and Q&A’s with at least three (3) of the most highly qualified firms (short listed firms). 2. All short-listed firms shall address the factors in “Part I”. The purpose of the oral presentation is to review the qualifications and expertise of the firm. The offeror will have 45 minutes for their presentation. NIST will ask 10 minutes of a set standard list of questions; if applicable. The first 5 minutes of the presentation will be NIST walking around the offeror’s office. 3. Short listed firms will be evaluated and ranked by order of preference based upon the presentations/Q&A’s. FEE PROPOSAL Only short-listed firms will be requested to submit Fee Proposals for the labor categories identified in the Request for Qualifications. The request for fee proposal will require at a minimum, the labor rates and supporting payroll data for all position classifications anticipated to be used under the contract by the prime firm and any subconsultants. In addition, include the basis for any escalation in labor rates. Firms, both Prime and Subconsultants, shall submit along with their fee proposal a copy of audited overhead rate statement prepared in accordance with the Federal Acquisition Regulation (FAR), PART 31. The audit must be from a Federal, State, Local Government or an independent third-party auditor in accordance with FAR 31. Audits conducted in accordance with Generally Accepted Accounting Principles (GAAP) will not be accepted. If an audit cannot be provided, the following is shall be submitted: Financial data and written explanation of methodology used to calculate the proposed overhead rates for the Prime Contractor. Financial data and written explanation of methodology used to calculate the proposed overhead rates for sub-consultants. Identify cost not allowed by FAR 31.2. Or, submission of the schedule of rates from current government contracts or recent contract invoices that include loaded hourly rates for each labor category. SUBMISSION REQUIREMENTS Interested firms seeking qualification under this announcement must submit a SF 330 Part I and Part II electronically to trent.stevens@nist.gov and michael.wigfall@nist.gov. The deadline for the submission of qualifications and SF 330’s and is no later than 11:59 pm Eastern Standard Time on July 27th, 2020. Firms submission shall be valid for 120 days from receipt of submission by the Government. SF 330s do not count toward the page limitation except for section “H” which is limited to 5 pages. The print size of a page shall be 8.5"x11". Pages sized as 11"x17" may be used for graphics and charts. Each side of a sheet of paper is a page. Use no smaller than 11 point-font size, except 10-font size for tables, charts and graphics. Firms responding are requested to clearly indicate those required services it intends to self-perform and those it intends to subcontract. Cover pages, dividers, and blank pages shall not count in the 5-page limitation. All contractors are advised that registration in System for Award Management (SAM) Database (beta.sam.gov) is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM Web site: https://www.beta.sam.gov. In accordance with the FAR 36.601-4(b), the A&E firm must be a registered/licensed architectural and/or engineering firm to be eligible for award. Provide proof that firm is permitted by law to practice the professions of architecture or engineering, (e.g., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration. Firms are responsible for monitoring this site for amendments to the request for qualifications.