Inactive Total Small Business Set-Aside (FAR 19.5)

AMENDMENT NO. TWO (2): The purpose of this amendment is to confirm that the user manuals and wiring diagrams are available for the Russell’s Technical Products Environmental Walk-In Chambers. All othe... AMENDMENT NO. TWO (2): The purpose of this amendment is to confirm that the user manuals and wiring diagrams are available for the Russell’s Technical Products Environmental Walk-In Chambers. All other terms and provisions remain unchanged. AMENDMENT NO. ONE (1): The purpose of this amendment is to release answers to questions, revise the Statement of Work, and revise the RFQ to add a Site Visit opportunity to prospective contractors and an additional FAR clause to the FAR Provisions document. The due date for accepting quotations is also extended. Therefore, this solicitation is amended to: 1. Revise Section C. REQUIREMENTS in the Statement of Work that includes additional clarification on the Function Test and Calibration that shall be performed on the Walk-In chambers. Therefore, a revised Statement of Work is incorporated as a separate attachment. 2. Release a Question and Answer (Q&A) document that provides answers to questions received by prospective contractors. Therefore, the Q&A document is amended as a separate attachment. 3. Revise the RFQ to include the addition of a Site Visit section under section (v) Statement of Work. Please note that the Site Visit will be conducted on 10/11/2022 from 11:00 AM through 12:00 PM, ET on the NIST campus. Requests to attend the Site Visit shall be received no later than 10/7/22 at 12pm, ET. 4. Revise the FAR Provisions document that was included as an attachment to the RFQ to include the Site Visit clause at FAR 52.237-1. Therefore, a revised FAR Provisions document is included as a separate attachment. 5. The closing date for accepting quotations is extended until 10/17/2022 at 3:00PM, ET. All other terms and provisions remain unchanged. --- (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. (ii) The solicitation number is AMD-TC-RQ-22-03070 and the solicitation is issued as a Request for Quotation (RFQ) restricted on a Total Small Business Set-Aside basis. This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures and FAR Part 12—Acquisition of Commercial Items. A Fixed-Price type of Purchase Order contract is contemplated for any resulting contract entered into as a result of this solicitation. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR) Federal Acquisition Circular (FAC) Number/Effective Date: 2022-08 / 09-23-2022. (iv) The North American Industry Classification System (NAICS) code for this procurement is 811219 – Other Electronic and Precision Equipment Repair and Maintenance with the small business size standard of $22,000,000. This requirement is restricted on a Total Small Business set-aside basis. (v) Statement of Work: Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the work statement. Please see the attached Statement of Work for additional detail. SITE VISIT: A Site Visit will be conducted by NIST personnel to allow potential Quoters to view the walk-in chambers and to obtain a better understanding of the work required. Site visits will include an escorted view of the Walk-In Environmental Chambers, located in Building 226, Room A165 at NIST, where the preventive maintenance and calibration shall occur. While not required in order to submit an offer, potential Quoters are strongly encouraged to participate in the site visit. Note that the Government will not be responsible for any contractor costs associated with a potential Quoter attending the site visit. Additionally, in no event shall failure to attend the site visit or to inspect the site constitute grounds for a claim after contract award. The Site Visit will be conducted on October 11, 2022 from 11:00 AM through 12:00 PM, Eastern Time on the NIST campus located at 100 Bureau Drive in Gaithersburg, MD 20899. A contractor may send a maximum of two (2) participants to attend the site visit. At least one (1) NIST employee will be present for the site visit. Contractors must be physically present to participate in the site visit and may not participate via teleconference. Photographs may not be taken. Note that no alternate dates or times will be scheduled. Site Visit Details: To participate in the site visit, potential Quoters must request a visit via email to the Contract Specialist, Mr. Hunter Tjugum, at hunter.tjugum@nist.gov. Requests must be received not later than October 7, 2022 at 12:00 PM ET. Potential Quoters must provide the following information with their requests: • Full name of each attendee (maximum of 2 attendees per request). The name must match the individual’s photo identification (driver’s license, passport, etc.) which will be presented at the NIST Security Office before the site visit. • Company Name • (If subcontractor) Prime Company Name • Contact Information for each attendee, including email address and phone number NIST will respond to timely requests with confirmation of assigned site visit information as well as site access guidance. Site access guidance will include COVID-19 safety requirements as indicated at this site: https://www.nist.gov/about-nist/visit/nist-visitor-and-contractor-protocols-mitigating-covid-19-exposure-nist-campuses. Contractors are required to familiarize themselves with the requirements at this website and must affirm compliance with all COVID-19 safety requirements prior to entering the NIST campus. This includes conformance with the current NIST health checklist and travel advisory requirements located at https://www.nist.gov/media/583331 (updated weekly). Safety requirements include mandatory mask wearing (note that masks with exhalation valves are not allowable) and appropriate social distancing for the duration of the visit. Questions will be allowed during the site visits. However, note that any questions asked during the site visits will be recorded, anonymized, and answered in the Question and Answer (Q&A) amendment associated with this solicitation. Photographs are not allowable at the site visit. Potential Quoters are cautioned that all terms and conditions of the solicitation remain unchanged unless they are changed by written amendment to the solicitation. It is the responsibility of each Quoter, prior to submitting a quotation, to seek clarification of any perceived ambiguity in the solicitation or created by an amendment of the solicitation. (vi) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses: https://www.acquisition.gov/?q=browsefar http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title48/48cfrv5_02.tpl (End of provision) The following provisions apply to this acquisition and are incorporated by reference: • FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation • FAR 52.204-7, System for Award Management • FAR 52.204-16, Commercial and Government Entity Code Reporting • FAR 52.204-17, Ownership or Control of Offeror • FAR 52.204-20, Predecessor of Offeror • FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment • FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation • FAR 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation • FAR 52.212-1, Instructions to Offerors-Commercial Items • FAR 52.212-3, Offeror Representations and Certifications-Commercial Items • FAR 52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities Relating to Iran The clause at FAR 52.252-2, Clauses Incorporated by Reference, applies to this acquisition. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/browse/index/far http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title48/48cfrv5_02.tpl (End of clause) Instructions to Offerors. Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria. Responses to this solicitation must include sufficient information to establish the interested parties’ bona-fide capabilities of providing the product or service. The technical quotation must clearly demonstrate the Contractor’s proposed approach and that each of the Government’s minimum specifications detailed in the Statement of Work have been met. Price quotations shall be submitted on a firm fixed price basis in accordance with the contract line-item numbering structure identified in this solicitation. Quotations shall be valid for 60 days after solicitation close. To assist the Government in evaluating firm fixed price quotations, the offeror shall provide a breakdown of the proposed firm fixed price for each required Contract Line-Item Number (CLIN), which details prices for all products or services required by the SOW in terms of cost of material and labor, to demonstrate how the total firm-fixed price was derived. CONTRACT LINE-ITEM STRUCTURE: Responsible Offerors shall provide firm fixed pricing for each of the CLINs detailed below: CLIN 0001: Preventive Maintenance service for Russell’s Chambers in accordance with the attached Statement of Work. Quoters submitting a response must provide a completed Price Quote to be evaluated and considered for award. Price quotes must indicate fixed unit pricing and total cost, including any shipping cost and estimated time of delivery after receipt of order, if applicable. Prices shall be quoted on an itemized basis with a fixed-price pricing structure included for all work to be performed in accomplishing this requirement. (vii) (viii) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, applies to this acquisition. The following is an addendum to 52.212-2. Responses received to this RFQ will be evaluated on a Trade-Off Basis. The award will be made on a competitive best value basis, using “tradeoff” among price-cost and non-price-cost factors. The Government may elect to award to other than the lowest priced quoter, or other than the quoter with the highest rated non-price-cost quotation. In either case, a tradeoff will be conducted. The government reserves such right of flexibility in conducting the evaluation as necessary to assure an award with the contractor providing the best value to the government. Although technical and corporate experience factors are of paramount consideration in the award, cost or price is also important to the overall award decision. All evaluation factors other than cost or price, when combined, are approximately equally as important as cost or price. However, cost or price may become a critical factor in source selection in the event two or more offers are determined to be essentially equal following the evaluation of all factors other than cost or price. Each quotation will be evaluated in strict conformity with the evaluation factors, utilizing written critiques. The evaluation will be based upon the demonstrated capabilities of the prospective contractor in relation to the needs of the project as set forth in the RFQ and will use an adjectival evaluation rating scheme based on the following responses: Excellent (Risk level: Very low); Good (Risk level: Low); Acceptable (Risk Level: Neutral); Marginal (Risk level: High); Unacceptable (Risk level: Very high). The following factors shall be used to evaluate offers, listed in order of descending order of importance: (1) Technical Capability: Ability of the Quoter to understand the SOW and requirements, adequately describe the proposed approach, identify problems and potential challenges, and demonstrate how all contract requirements and personnel safety will be met. Quoters shall provide evidence of sufficient planning to show that the work will be accomplished and how it will be accomplished within time and other constraints specified in the SOW or as applicable. The Quoter shall utilize all available resources to include controlling the execution of assigned activities, tasks, sub-tasks, monitoring progress, status reporting, resolving critical issues and/or mitigating risks and fulfilling all delivery requirements. (2) Corporate Experience: Quoters shall submit with their quotation a list of two (2) contracts completed during the past three (3) years and / or contracts awarded currently in process that are similar in nature to the Statement of Work to demonstrate Corporate Experience. An evaluation of Corporate Experience will be based on evaluation of contract requirements completed or currently in process and extent of the relevance of that experience in the areas covered by the work statement requirements. The Government will evaluate quotations based on prior contracts or purchase orders for similarity in size, scope, and complexity to the requirements contained in this solicitation. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns. For each contract, subcontract, or reference include: 1. Name of Contracting Organization/Customer 2. Contract Number (for subcontracts, provide the prime contract number and subcontract number) 3. Total Contract Value 4. Description of Requirement 5. Period of Performance or Delivery Timeframe The quoter may provide information on problems encountered on the identified contracts and the corrective actions, if any. The Government is not required to contact references provided by the quoter. Corporate Experience information other than that information identified by the quoter may be considered by the Government when evaluating corporate experience. Price. The Government will evaluate offers for award purposes by making a price reasonableness determination. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. (ix) The Offerors are to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. This requirement may be fulfilled by current completion of this provision in www.SAM.gov. (x) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. (xv) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and is incorporated by reference. The following provisions of FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (NOV 2020) are applicable to this solicitation: 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) 52.219-28, Post-Award Small Business Program Rerepresentation (Nov 2020) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor-Cooperation With Authorities and Remedies (Jan 2020) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sep 2016) 52.222-36 Equal Opportunity for Workers With Disabilities (Jun 2020) 52.222-50 Combating Trafficking in Persons (Oct 2020) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-13, Restrictions on certain foreign purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018) The following provisions apply to this acquisition and are incorporated as an attachment, and MUST be completed and submitted with any response to this RFQ: • FAR 52.204-20 Predecessor of Offeror • FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment • FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation • FAR 52.209-5 Certification Regarding Responsibility Matters • FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law • FAR 52.237-1 Site Visit The following clauses apply to this acquisition and are incorporated by reference: • FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements • FAR 52.204-13, System for Award Management Maintenance • FAR 52.204-18, Commercial and Government Entity Code Maintenance • FAR 52-204-19, Incorporation by Reference of Representations and Certifications • FAR 52.212-4, Contract Terms and Conditions--Commercial Items • FAR 52.232-39, Unenforceability of Unauthorized Obligations • FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors [DOC Deviation April 2020] (xi) The provision at CAR 1352.233-70 AGENCY PROTESTS (APR 2010) applies to this acquisition and incorporated in full text: An agency protest may be filed with either (1) the Contracting Officer, or (2) at a level above the Contracting Officer, with the agency Protest Decision Authority. See 64 Fed. Reg. 16,651 (April 6, 1999). Agency protests filed with the Contracting Officer shall be sent to the following address and email address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: LAUREN ROLLER, CONTRACTING OFFICER 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 Lauren.Roller@nist.gov Agency protests filed with the Protest Decision Authority shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION ATTN: HEAD OF THE CONTRACTING OFFICE (HCO) 100 Bureau Drive, MS 1640 Gaithersburg, MD 20899 A complete copy of all agency protest, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority. Service upon the Contract law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230 FAX: (202) 482-5858 (End of Provision) (xii) The provision at CAR 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010) is applicable to this solicitation and incorporated in full text. (a) A protest may be filed with either the Government Accountability Office (GAO) or the Court of Federal Claims unless an agency protest has been filed. (b) A complete copy of all GAO or Court of Federal Claims protests, including all attachments, shall be served upon (i) the Contracting Officer, and (ii) the Contract Law Division of the Office of the General Counsel, within one day of filing a protest with either GAO or the Court of Federal Claims. (c) Service upon the Contract Law Division shall be made as follows: U.S. Department of Commerce Office of the General Counsel Chief, Contract Law Division Room 5893 Herbert C. Hoover Building 14th Street and Constitution Avenue, N.W. Washington, D.C. 20230. FAX: (202) 482-5858 (End of Provision) (xiii) The following provisions and clauses apply to this acquisition and are hereby incorporated by reference. All CAR clauses may be viewed at http://www.ecfr.gov 1352.201-70 – Contracting Officers Authority 1352.209-73 – Compliance with the Laws (APR 2010) 1352.209-74 – Organizational Conflict of Interest 1352.246-70 – Place of Acceptance (a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract. (b) The place of acceptance will be: 100 Bureau Drive, Gaithersburg, MD. 20899 NIST LOCAL 54 – BILLING INSTRUCTIONS NIST requires that Invoice/Voucher submissions are sent electronically via email to INVOICE@NIST.GOV. Each Invoice or Voucher submitted shall include the following: (1) Contract number; (2) Contractor name and address; (3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers); (4) Date of invoice; (5) Invoice number; (6) Amount of invoice and cumulative amount invoiced to-date; (7) Contract Line Item Number (CLIN); (8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered; (9) Prompt payment discount terms, if offered; and (10) Any other information or documentation required by the contract. (End of Clause) NIST LOCAL-53 Contract Performance During Changes in NIST Operating Status All contractors performing work on active contracts at the U.S. Department of Commerce(DOC), National Institute of Standards and Technology (NIST) campuses and/or working in NIST workspaces should go to the www.nist.gov website and under the “About NIST” tab click on “Visit”. This site includes information about campus access and security information; identification requirements; parking information and more. Contractor personnel are required to check the appropriate campus operating status and personnel requirements at https://www.nist.gov/campus-status daily prior to arriving on site. All personnel must adhere to the requirements set forth in the operating status. Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of NIST that will impact normal days of business operation such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status: Gaithersburg Campus Operating Status Line: (301) 975-8000 (800) 437-4385 x8000 (toll free) Boulder Campus Operating Status Line: (303) 497-4000 (303) 497-3000 option 2 In the event of a lapse in appropriation, access to Government facilities and resources, including equipment and systems will be limited to excepted personnel for both Federal employees and contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless the contractor has been, or is notified that it is required to work under an excepted status, the contractor must stop work. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at www.nist.gov (banner on front page) and/or the NIST operating status line(s). Additionally, contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status. NIST will provide notification to all contractors that are determined to have excepted status. All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed. Contractors with active supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would not cause the Government to incur additional obligations during the lapse in appropriation may continue performance. Please note that in all circumstances that impact operations on the NIST campuses, contractors are expected to follow all direction and guidance provided by NIST authorities. (End of Clause) (xiv) The following additional contract requirement(s) or terms and conditions as determined by the contracting officer are necessary for this acquisition and consistent with customary commercial practices. There are no additional contract requirement(s) or terms and conditions applicable to this acquisition. (xv) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. (xvi) The Uniform Entity Identifier Number (UEI), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) at www.sam.gov. (xvii) Offerors must submit all questions concerning this solicitation in writing to hunter.tjugum@nist.gov. Questions should be received no later than four (4) calendar days after the issuance date of this solicitation. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (xviii) All responses must be received no later than the date specified in this announcement. Late responses will not be accepted. All responses must reference the subject solicitation number. Responses must be submitted electronically to hunter.tjugum@nist.gov. Facsimile responses will not be accepted. For information regarding this solicitation, contact Hunter Tjugum, Contract Specialist, by email at hunter.tjugum@nist.gov or by phone at 301-975-2015.