Inactive Total Small Business Set-Aside (FAR 19.5)

1. Amendment 0001 to Solicitation 1333MK24Q0086 is to address questions from interested vendors and to add the GSA Automotive Equipment Rental and Leasing Guidance Instructions as part of the Governme... 1. Amendment 0001 to Solicitation 1333MK24Q0086 is to address questions from interested vendors and to add the GSA Automotive Equipment Rental and Leasing Guidance Instructions as part of the Government terms and conditions. Q1. Are you planning to pay for the rentals on the start date or on a net 30 basis? A1. It is net 30 but we are open to partial payments after every two weeks of car rental has passed. Vendor will need to submit an upload the invoice to IPP.gov and email it to the KO and POC, the receiving will need to be approved by the government customer and processed by finance in accordance FAR 52.212-4. Q2. Is it acceptable to use two 8-passenger SUVs in place of the two minivans? A2. Yes Q3. Are you able to clarify what is meant by "Standby Services" for a rental car request? A3. The period of performance is fluid in other words we may start later than June 28, 2024 and/ or may return the rental vehicles before or after August 08, 2024. Therefore, once the award is made the vendor shall verify with the government customer the delivery dates as to not to accumulate any stand by charges for vehicles not being accepted. The government shall pay for actual usage of rental vehicles. In other words, the clock starts once we accept the rental vehicles and will stop once we return the vehicles back to the vendor. Therefore, I would recommend to prepare multiple proposal that will benefit the government based on monthly/weekly/ daily rates. Q4. For CLIN 2 Optional vehicles, do you want a price for the weekly extension of the three vehicles referenced in CLIN 1 or rates for individual vehicles? A4, Vendor shall provide the rates for each vehicle based on both weekly and daily rates; vendor shall invoice the government based on the best pricing to the government. Q5. Do you want a copy of the solicitation document completed in the initial submission or do you only want our response to the solicitation with the spreadsheet attached that was requested? A5 We want both the return of the SF1449 with the total pricing and the spreadsheet where you come up with the pricing. If there are multiple rates for Monthly/ weekly/ daily the vendor shall provide them and the government shall only pay for the better rate based on the total usage of vehicles. In other words, for example if the total usage of rental vehicles is 25 days and monthly rates is $1,000 and weekly $300 rate and daily rate is $50 then we shall pay the best rate of $1,000. However, if we only use 21 days the we shall pay the better rate of $900. If we use only use 22 days then the government shall pay (3 weeks plus 1 day) = $950. Q6: Good day, can you please tell me the year, make, model, and color of the vehicles that you are requesting? A6 We need three rental vehicles as follows: Two (2) Minivans or Two (2) 8 Passenger SUV One (1) mid-size sedan. Each vehicle be no more than four years old, and have no more than 60,000 miles on the odometer. In addition, color is irrelevant. The vehicles shall contain a full tank of gas. 2. To add the GSA Automotive Equipment Rental and Leasing Guidance Instructions as part of the Government terms and conditions. (Please see attachments). 3. All of the other terms and conditions remain the same 4. End of Amendment 0001 THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THIS SYNOPSIS/SOLICITATION 1333MK24Q0086 CONSTITUTES A REQUEST FOR QUOTATION (RFQ) AND INCORPORATES PROVISIONS AND CLAUSES IN EFFECT THROUGH FEDERAL ACQUISITION CIRCULAR 2024-05. THE NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA), OFFICE OF MARINE & AVIATION OPERATIONS (OMAO), NOAA SHIP FAIRWEATHER REQUIRES VEHICLE RENTALS AT SEWARD, ALASKA. CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE 0001 PROVIDE RENTAL VEHICLES TO THE NOAA SHIP FAIRWEATHER WHILE THE SHIP IS AT SEWARD, ALASKA. AS FOLLOWS: ONE (1) FOUR-DOOR SEDAN TWO (2) MINI-VANS RENTAL PERIOD: JUNE 28, 2024 – AUGUST 08, 2024 (APPROXIMATELY 6 WEEKS) EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM THE REQUESTED RENTAL VEHICLES PER CLIN AND DATES. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER. ** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME. * INCLUSION OF FAR CLAUSE 52.217-8, OPTION TO EXTEND SERVICES, IN THE SOLICITATION AND RESULTANT CONTRACT IS FOR USE BY THE GOVERNMENT AS OUTLINED AT FAR 37.111, EXTENSION OF SERVICES. THE OPTION WILL BE EXERCISED AS NEEDED AT ANY TIME DURING THE LIFE OF THE CONTRACT USING THE RATES APPLICABLE AT THE TIME OF EXERCISE. 0002 OPTIONAL SERVICES FUNDS MAY BE ALLOCATED AS PLACE HOLDER AT THE AWARD LEVEL OR DURING THE LIFE OF THE CONTRACT FOR THE PROCUREMENT OF ADDITIONAL VEHICLE RENTALS OR WEEKLY EXTENSION OF ONE OR MULTIPLE VEHICLES. PROVIDE OPTIONAL WEEKLY EXTENSION PER VEHICLE OR THE PROCUREMENT OF ADDITIONAL SAME/ LIKE VEHICLE ON A WEEKLY BASIS. EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER. ** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME. ** THE GOVERNMENT WILL AWARD A FIRM FIXED PRICE CONTRACT BASED ON BEST VALUE TO THE GOVERNMENT: 1. AVAILABILITY (VEHICLES, AND DATES), 2. PRICE. OPTION CLIN WILL ALSO BE EVALUATED BASED ON THE OVERALL AVAILABILITY AND BEST PRICE*** THIS ACQUISITION IS A SMALL BUSINESS SET ASIDE UNDER NAICS CODE 532111, PASSENGER CAR RENTAL THE PRODUCT SERVICE CODE IS W023. PLEASE REVIEW THE ATTACHED RFQ 1333MK24Q0086, VENDOR SHALL ENSURE TO PROVIDE THE FOLLOWING INFORMATION OTHERWISE FAILURE TO PROVIDE OR MISSING DOCUMENTS MAY BE CONSIDERED AS A NON-RESPONSIVE, AND COULD BE DISQUALIFIED FROM SOLICITATION. 1. RFQ NUMBER, INCLUDING NAME, ADDRESS, TELEPHONE NUMBER, CAGE CODE AND SAM UNIQUE ENTITY IDENTIFIER (UEI). 2. PLEASE PROVIDE A DETAILED AND ITEMIZED COST TO INCLUDE THE TOTAL AMOUNT PER REQUIREMENTS PER LINE ITEMS IN AN EXCEL SPREADSHEET EXPLAINED HOW IS BEING QUOTED) INCLUDING AVAILABILITY OF VEHICLES. 3. INCLUDE STATEMENT SPECIFYING THE EXTENT OF AGREEMENT WITH ALL THE TERMS, CONDITIONS, AND PROVISION INCLUDED IN THIS RFQ. QUOTES THAT REJECT THE GOVERNMENT TERMS AND CONDITIONS ON THIS SOLICITATION MAY BE EXCLUDED FROM CONSIDERATION. 4. ACKNOWLEDGEMENT OF SOLICITATION AMENDMENTS (SF-30) IF ANY. ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION WHICH SHALL BE CONSIDERED BY THE AGENCY. QUOTES MUST BE SUBMITTED VIA ELECTRONIC MEANS (EMAIL) NO LATER THAN JUNE 24, 2024 AT 12:00 P.M. EASTERN TIME (ET). TO ALEXANDER.CANCELA@NOAA.GOV. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NONRECEIPT OF EMAIL. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST A CONFIRMATION OF THE EMAIL RECEIPT ***ALL QUESTIONS MUST BE SUBMITTED IN WRITING TO ALEXANDER.CANCELA@NOAA.GOV BY JUNE 21, 2024 AT 12:00 P.M. ET. TELEPHONE INQUIRIES WILL NOT BE HONORED. *** CONTRACTORS ARE ENCOURAGED TO REGISTER WITH THE SAM.GOV VENDOR NOTIFICATION SERVICE AS WELL AS THE INTERESTED VENDORS LIST FOR THIS ACQUISITION (SEE APPLICABLE TAB WITHIN FEDBIZOPPS WHERE THIS SYNOPSIS/ SOLICITATION IS POSTED). QUOTERS MUST BE REGISTERED IN THE SAM DATABASE TO BE CONSIDERED FOR THIS AWARD. REGISTRATION IS FREE AND CAN BE COMPLETED ON-LINE AT HTTP:// WWW.SAM.GOV/. FOR CLAUSES AND PROVISION PLEASE SEE ATTACHED STANDARD FORM1449 1333MK24Q0086.