Inactive Total Small Business Set-Aside (FAR 19.5)

COMBINED SYNOPSIS/SOLICITATION PURCHASE OF BRAND NAME XEROX MULTIFUNCTION PRINTER WITH A TRADE IN- AND FULL SERVICE MAINTENANCE AGREEMENTS FOR NEW AND EXISTING XEROX MULTIFUNCTION PRINTERS IN JUNEAU, ... COMBINED SYNOPSIS/SOLICITATION PURCHASE OF BRAND NAME XEROX MULTIFUNCTION PRINTER WITH A TRADE IN- AND FULL SERVICE MAINTENANCE AGREEMENTS FOR NEW AND EXISTING XEROX MULTIFUNCTION PRINTERS IN JUNEAU, ALASKA, AS SPECIFIED IN THE STATEMENT OF NEED. (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1333MF24Q0124. (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 (May 2024). (iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 333310. The small business size standard is 1,000 Employees. (v) This combined solicitation/synopsis is for purchase of the following commercial supplies and services: CLIN 0001 – Base Year Purchase of one (1) Xerox AltaLink C8135 H2 Multifunction Printer (MFP), with trade-in of existing Xerox WorkCentre Pro 7835 (S/N: MX0127512) CLIN 0002 – Base Year Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for Xerox Full Service Maintenance Agreement at the Ted Stevens Marine Research Institute in Juneau, Alaska for a 12 month period, in accordance with the Statement of Work and as follows: Xerox Full Service Maintenance Agreement for three (3) Xerox MFPs. Xerox FSMA will cover all parts, labor, image drums, software, diagnostic licenses and telephone support and the following: o Up to 1,500 B&W prints per month o Up to 1,000 color prints per month o All consumable supplies included (excluding paper and staples) FSMA required for the following three (3) Xerox MFPs: o Xerox AltaLink C8035 (S/N: 2TX349655) o Xerox AltaLink C8035 (S/N: 2TX349653) o Newly purchased Xerox AltaLink C8135 (SN to be determined) FSMA Response time: When service is required, the vendor must respond as follows: o 48 hours from Program Office Request (excluding weekends): the vendor shall respond to Program Office with confirmation of Service Request o 72 hours from Confirmation Response to Program Office (excluding weekends): the vendor shall provide On-Site Technician for service CLIN 1001 – Option Year 1 Purchase of one (1) Xerox AltaLink C8135 H2 Multifunction Printer (MFP), with trade-in of existing Xerox WorkCentre Pro 7835 (S/N: MX0128713) CLIN 1002 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for four (4) Xerox Full Service Maintenance Agreement at the Ted Stevens Marine Research Institute in Juneau, Alaska for a 12 month period, in accordance with the Statement of Work. CLIN 2002 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for four (4) Xerox Full Service Maintenance Agreement at the Ted Stevens Marine Research Institute in Juneau, Alaska for a 12 month period, in accordance with the Statement of Work. CLIN 3002 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for four (4) Xerox Full Service Maintenance Agreement at the Ted Stevens Marine Research Institute in Juneau, Alaska for a 12 month period, in accordance with the Statement of Work. (vi) Description of requirements is as follows: See attached Statement of Need which applies to Base Year and all Option Years 1 –3 INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD. (vii) Date(s) and place(s) of delivery and acceptance: Period of performance shall be: Base Year for a twelve month period: Date of Award (DOA) through 12 months Option Year 1 for a twelve month period, dates will continue from Base Year for 12 months Option Year 2 for a twelve month period dates will continue from previous option year Option Year 3 for a twelve month period dates will continue from previous option year Place of Performance is NOAA Fisheries, Alaska Fisheries Science Center, Ted Stevens Marine Research Institute (TSMRI) 17109 Point Lena Loop Road Juneau, AK 99801. (viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. (ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. (x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer. (xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. (xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment. (xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment. (xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply. (xv) Quotes are required to be received in the contracting office no later than 5:00PM EST/EDT on August 23, 2024. All quotes must be submitted electronically via email to christie.lang@noaa.gov. (xvi) Any questions regarding this solicitation should be submitted electronically via email to christie.lang@noaa.gov. UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®. (End) 1352.215-72 Inquiries (Apr 2010) OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING VIA EMAIL TO christie.lang@noaa.gov QUESTIONS SHOULD BE RECEIVED NO LATER THAN 5:00PM EST/EDT on August 16, 2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. (End of clause) 52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision) A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact christie.lang@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to christie.lang@noaa.gov. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror. 1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to christie.lang@noaa.gov. 2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote. 3. Offerors shall assume that the Government has no prior knowledge of them or their capability. 4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted. A. At a minimum the contractor shall provide the following information: i. Point of contact name, telephone and E-mail address. ii. SAM UEI Number iii. Xerox AltaLink C8135 delivery lead time THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT. FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a). The evaluation will consider the Non-Price Technical Solution (Technical Approach and Past Performance) to be significantly more important than price. However, as quotes are determined to be more equal in the non-price evaluation factor, price becomes more important and may become the determining factor for award. If, at any stage of the evaluation, all vendors are determined to have submitted equal, or virtually equal, Non-Price Technical Solutions, price could become the factor in determining which vendor will receive the award. The Government intends to evaluate the quotes and award a purchase order based on the Offeror’s initial quote; therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a Non-Price Technical Solution and price standpoint. The Government reserves the right not to award a purchase order depending on the quality of the quote(s) submitted and the availability of funds. Furthermore, the Government may waive informalities and minor irregularities or omissions in quotes received. The Government may make award to other than the lowest-priced Offeror or the Offeror with the highest technical rating if the Contracting Officer determines that to do so would result in the best value to the Government. The Government will not make an award at a significantly higher overall price to achieve only slightly superior performance capability. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following: 1) Technical Capability – quote shall meet the specified Technical Specification and Additional Vendor Requirements listed in the Statement of Need 2) Price. The Government intends to award a trade-off, firm fixed-price purchase order on an all or none basis with payment terms of Net 30. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)