Inactive Total Small Business Set-Aside (FAR 19.5)

AMENDMENT 0002 3/29/2024 – THE INCUMBENT IS FAR GROUP DBA TALON VETERAN SERVICES INCORPORATED AND AN AWARD WAS MADE FOR A 5 YEAR AGGREGATE OF $81,381.40 BUT THE OPTION IS NOT BEING EXERCISED AT THIS T... AMENDMENT 0002 3/29/2024 – THE INCUMBENT IS FAR GROUP DBA TALON VETERAN SERVICES INCORPORATED AND AN AWARD WAS MADE FOR A 5 YEAR AGGREGATE OF $81,381.40 BUT THE OPTION IS NOT BEING EXERCISED AT THIS TIME BEYOND THE BASE YEAR. AMENDMENT 0001 3/28/2024 ADDED VENDOR RESPONSE SHEET. COMBINED SYNOPSIS/SOLICITATION COVER PAGE Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) and control system and components during operating season, and annual preventative maintenance service for the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093, in accordance with the applicable Department of labor service contract act wage determination, the statement of Work, and the terms and conditions of the Purchase order and four times per year filter changes, per the attached statement of work. (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M324Q0151. (III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Acquisition Circular 2024-03 (FEB 2024). (IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 811310. The size standard $12.5 million. (V) This combined solicitation/synopsis is for purchase of the following commercial services: 0001 BASE YEAR $____________ Per Month and extend 12 months Annual total for all scheduled maintenance total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) and control system and components during operating season, and annual preventative maintenance service for the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093, in accordance with the applicable Department of labor service contract act wage determination, the statement of Work, and the terms and conditions of the Purchase order. Period of Performance 6/1/2024 through 5/31/2025 0002 BASE YEAR $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested. 1001 OPTION YEAR 1 $____________ Per Month and extend 12 months Annual total for all scheduled maintenance total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) and control system and components during operating season, and annual preventative maintenance service for the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093, in accordance with the applicable Department of labor service contract act wage determination, the statement of Work, and the terms and conditions of the Purchase order. Period of Performance 6/1/2025 through 5/31/2026 1002 OPTION YEAR 1 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested. 2001 OPTION YEAR 2 $____________ Per Month and extend 12 months Annual total for all scheduled maintenance total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) and control system and components during operating season, and annual preventative maintenance service for the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093, in accordance with the applicable Department of labor service contract act wage determination, the statement of Work, and the terms and conditions of the Purchase order. Period of Performance 6/1/2026 through 5/31/2027 2002 OPTION YEAR 2 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED. Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested. 3001 OPTION YEAR 3 $____________ Per Month and extend 12 months Annual total for all scheduled maintenance total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) and control system and components during operating season, and annual preventative maintenance service for the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093, in accordance with the applicable Department of labor service contract act wage determination, the statement of Work, and the terms and conditions of the Purchase order. Period of Performance 6/1/2027 through 5/31/2028 3002 OPTION YEAR 3 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested. 4001 OPTION YEAR 4 $____________ Per Month and extend 12 months Annual total for all scheduled maintenance total $____________ Nonpersonal services to perform regular preventive maintenance and service, plus emergency repairs as required, on heating ventilation and air condition (HVAC) and control system and components during operating season, and annual preventative maintenance service for the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093, in accordance with the applicable Department of labor service contract act wage determination, the statement of Work, and the terms and conditions of the Purchase order. Period of Performance 6/1/2028 through 5/31/2029 4002 OPTION YEAR 4 $5,000.00 (fixed amount) THIS IS WILL BE TOTALED INTO EACH QUOTE AND IS NOT FUNDED UNLESS NEEDED - Emergency and additional parts outside the normal yearly services. This will not be funded unless needed, but will be listed with a $5,000.00 max. Any requirements falling within this category will be provided by the vendor of award immediately to the points of contact and a quote will be providing. Proof of fair pricing will be requested. FIVE-YEAR AGGREGATE COST $______________ (Indicate applicable Federal, State and Local Taxes) (VI) Description of requirements is as follows: See attached Statement of Work which applies to Base Year and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4313, Revision No. 24, dated 12/26/2023, which can be found on: https://sam.gov/content/wage-determinations INVOICES TO BE INVOICED IN ARREARS AFTER RENDERED SERVICES. (VII) Place of delivery is the Weather Forecast Office (WFO) Pittsburgh located at National Weather Service Weather Forecast Office, 192 Shafer Road, Moon Township, PA 15108-1093. Base Year for a twelve-month period 06/01/2024 through 05/31/2025. Option Year 1 for a twelve-month period 06/01/2025 through 05/31/2026. Option Year 2 for a twelve-month period 06/01/2026 through 05/31/2027. Option Year 3 for a twelve-month period 06/01/2027 through 05/31/2028. Option Year 4 for a twelve-month period 06/01/2028 through 05/31/2029. (VIII) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply. (IX) Quotes are required to be received in the contracting office no later than 12:00 PM ST/MDT on April 16, 2024. All quotes must be submitted electronically via email to Suzanne.Garrett@noaa.gov. (X) Any questions regarding this solicitation should be directed to Suzanne Romberg-Garrett’s email address of Suzanne.Garrett@noaa.gov. UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect®. (End) CAR 1352.215-72 INQUIRIES (APR 2010) OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, APRIL 11, 2024. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. RFQ FAR 52.237-1 SITE VISIT (APR 1984) Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. YOUR SITE VISIT POINT OF CONTACT (POC) IS THE FOLLOWING: Point of Contact: Thomas "Tom" Plecha (8/10/2023) 412-423-8714 thomas.plecha@noaa.gov (End of provision) BEFORE COMING TO THE SITE, YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT. NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS. "THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE OFFEROR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT". NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror. 1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to Suzanne.garrett@noaa.gov. 2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote. 3. Offerors shall assume that the Government has no prior knowledge of them or their capability. 4. Offerors must provide all evaluation criteria in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted. Past Performance Price Any additional qualifications within the Statement of Need. (End of provision) will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following: Offerors must provide all items requested in FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted. Technically Acceptability/Capability – Quote shall include at least two separate references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the Offeror’s capability to successfully perform the services listed in the Statement of Work. The Offeror’s past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. Price The Government intends to award a lowest price technically acceptable (LPTA), a single firm fixed-price purchase order on an all or none basis with payment terms of Net 30. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award. (End of provision)