Inactive Total Small Business Set-Aside (FAR 19.5)

AMENDMENT 0001 (Dated 08/31/2023): This amendment (0001) is being issued to add a questions and answers document to the solicitation attachments. See the solicitation attachments for the questions and... AMENDMENT 0001 (Dated 08/31/2023): This amendment (0001) is being issued to add a questions and answers document to the solicitation attachments. See the solicitation attachments for the questions and answers document. All other terms and conditions remain unchanged. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 12505B23Q0323 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04. The associated NAICS code is 811111 - General Automotive Repair; with a small business size standard of $9.0 Million and the PSC code is J023. This solicitation is a 100% Total Small Business Set-Aside. The United States Department of Agriculture, Agricultural Research Services (USDA-ARS) has the need for the following services and products: 001) Truck Pick Up 002) Camshaft 003) Valve Lifters 004) Installation Scope of Work: The United States Department of Agriculture, Agricultural Research Services (USDA-ARS) Midwest Area (MWA) Administrative Office’s Acquisitions & Personal Property/Fleet Team on behalf of the USDA-ARS Cropping Systems and Water Quality Research Unit (CSWQRU) located at 1406 East Rollins Road, Columbia, MO 65211 is requesting quotes to provide and install a new camshaft and valve lifters for an A320046, 2007 IHC 4300 Truck. Background: The USDA-ARS Cropping Systems and Water Quality Research Unit (CSWQRU) in Columbia, MO uses a heavy-duty IHC 4300 truck for pulling trailers hauling research equipment to field research sites. That truck has recently exhibited engine problems which were diagnosed by a mechanic as requiring replacement of the camshaft and valve lifters. Technical Requirements: All parts, materials, and labor required to accomplish replacement of a camshaft and valve lifters for an A320046, 2007 IHC 4300 Truck. Original equipment manufacturer (OEM) parts to be used. Vendor responsible for transportation of vehicle from current location: 3609 Paris Road, Columbia, MO65202. Note that truck is non-drivable and is currently at a truck repair facility. USDA will pick up repaired truck in local area (50 miles or less from Columbia, MO). Travel: To 3609 Paris Road, Columbia, MO 65202 to pick up the A320046, 2007 IHC 4300 Truck. Key Deliverables: Truck Pick Up Camshaft Valve Lifters Installation Delivery: Parts to be provided and installation completed within 45 days of award. Evaluation Factors: Pursuant to FAR 52.212-2, the criteria for evaluation and basis for award will be Lowest Price, Technically Acceptable (LPTA). Technical acceptable is define as meeting ALL of the technical requirements identified on the Statement of Work and reiterated in the solicitation description. The Government intends to make one Firm-Fixed Price award based on the lowest price technically acceptable (LPTA) quote received. "LPTA" means the best value is expected to result from selection of the technically acceptable quote with the lowest evaluated price. The lowest priced quote will be evaluated first; if NOT found technically acceptable, the next lowest priced quote will be evaluated, and so on until a technically acceptable quote is identified. The Government will NOT review higher priced quotes if the lowest (or a lower) priced quote is determined to be technically acceptable. Submitting a Quote: Failure to demonstrate compliance with ALL instructions presented herein will constitute sufficient cause to reject a quote without further discussions. All responsible sources may submit a quote which will be put into considered for award. Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-1. The applicable FAR clauses and provisions for this acquisition are included in the attachments to this solicitation. The Government anticipates making one Firm-Fixed Price award. Vendors responding to this announcement shall submit their quote along with all other requested and required documentation (such as completed FAR provisions) to be included as part of ALL offeror’s responses. The quote should include any and all fees, charges, and/or surcharges. This will be a tax-exempt purchase. The solicitation attachments include FAR clauses, a Statement of Work (SOW), Wage Rates, and FAR provisions. Be sure to read and review ALL of the attachments and to complete any and ALL additional documentation required as part of your quote submission. Of critical importance is to review the SOW as it contains the requirements for this acquisition. In addition, all submissions should include the FAR clauses and provisions completed in their entirety. The FAR clauses and provisions constitute the terms and conditions for submitting a quote in response to this solicitation as well as the terms and conditions of the anticipated award. The FAR provisions apply to the solicitation and submission of quotes. The FAR clauses apply to the solicitation and submission of quotes as well as to the resulting award. The FAR clauses will be included as part of the resulting award. Please review ALL of the FAR clauses and provisions and be certain to complete all of the FAR clauses and provisions that require the offerors impute (i.e. all boxes are checked, blanks are filled in, and tables are completed). Please provide a completed copy of the FAR provision FAR 52.212-3 (Offeror Representations and Certifications - Commercial Products and Commercial Services), with any quote submitted. Please ensure your quote will be current and that the price quoted will NOT expire for a minimum of 30 days OR until September 30, 2023 (09/30/2023). To be eligible to be put into consideration for award, ALL vendors who respond to this solicitation must be registered in the System for Award Management (SAM) with a current and active registration at the time their quote is submitted. A vendor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A Unique Entity Identifier (UEI) number is required in order to register. Vendors must also include their UEI# on their quote. Vendors should also include their SAM status as well as the business size and socio-economic status(es) for the applicable NAICS code. This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the USDA BioPreferred SM Program. Also, be certain all quotes included the vendor’s full legal name, physical address, individual unit prices for all items quoted, the total quoted price, an estimated time to delivery or completion, the quote submission date, the quote expiration date, and all other relevant information. The submission and payment of invoices on the resulting award will be made through the Invoice Processing Platform (IPP). As such, vendors must be currently registered or register in IPP in order to be able to submit and receive payment on invoices for the resulting award. Invoices to be billed quarterly in arrears. Questions in regards to this combined synopsis/solicitation must be submitted through email to aaron.dimeo@usda.gov (NO calls with questions will be accepted) and are due by NO later than Wednesday, August 30, 2023 at 11:59 PM Central Time (CT). Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation. No questions will be answered after this date unless determined to be in the best interest of the Government. Only electronic submissions made via email will be accepted (NO verbal quotes made by phone call, quotes submitted by USPS mail, or quotes submitted in the body of an email). Please email all quotes in writing along with completed FAR provisions as well as ALL other requested and required documentation to aaron.dimeo@usda.gov by NO later than Monday, September 4, 2023 at 11:59 PM Central Time (CT). NOTE: Be absolutely certain to reference the RFQ number “12505B23Q0323” and/or title of the solicitation “Provide and Install Replacement Parts for an International (IHC) 4300 Truck” in the subject, body, and/or attachments on your quote submission email to ensure your submission can be located and attributed to this solicitation. Failure to do so could potentially result in your submission being deemed “unresponsive” and as a result your quote may NOT be put into consideration for award (as your quote may NOT be located when searching the recipients email to ensure all responses to the solicitation have been logged before making an award determination).