A-E Shortlist for USDA-FS, Regions 8 and 10, SRS-PNW-IITF Research Stations
The purpose of this announcement is to request updated and new A&E qualification information for the USDA Forest Service, Southern Research Station (SRS), Pacific Northwest Research Station (PNW), and... The purpose of this announcement is to request updated and new A&E qualification information for the USDA Forest Service, Southern Research Station (SRS), Pacific Northwest Research Station (PNW), and Institute for International Tropical Forestry (IITF). The Short Selection database will also be available for use by any USDA Contracting Officer to meet USDA Architect & Engineer (A&E) requirements within states/territories addressed in this Notice and the resultant Short Selection Database. This includes USDA-FS Regions 8 and 10 in addition to the above referenced Research Stations. THIS NOTICE IS NOT FOR A SPECIFIC PROJECT. THERE ARE NO CURRENT PROJECTS IN MIND. THIS NOTICE IS ONLY SEEKING A-E FIRMS FOR POTENTIAL FUTURE PROJECTS. WHAT IS THE SHORT SELECTION DATABASE USED FOR? The Forest Service may utilize the Short Selection database to award Architect-Engineer (A&E) contracts, below $250,000, in all States included within the USDA Forest Service SRS, PNW, and IITF footprints, (including the States/Territories of: Alabama, Alaska, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, Nebraska, North Carolina, Oklahoma, Oregon, South Carolina, Tennessee, Texas, Virginia, and Washington State, Puerto Rico, and U.S. Virgin Islands). Acquisition support is provided from SRS Headquarters located in Asheville, NC and all files will be located at the SRS Headquarters. The database contains all of the qualified, interested AE firms that respond to this notice for consideration for future approved projects falling within the NAICS codes indicated. Examples of some of the types of work includes but is not limited to; design of small warehouses and offices, laboratory repairs and renovations, historic preservation, renovations to improve energy efficiency and address safety concerns, energy audits and studies, design of photovoltaic and other renewable energy systems, green building construction and certification consultation, review and design of HVAC systems upgrades and replacements, bridges, roads and trails, design of repairs to small dams and impoundments, review and design of electrical systems, construction inspection, drafting services, surveying (construction and property), overall facility condition assessments, geotechnical investigation, and environmental (RCRA, CECRLA, CWA, etc.) investigations, reviews, inventories, audits and coordination of RCRA and other waste disposal. There is an average of 40 firms listed in our database each year. On an annual basis, an average of twenty requirements are expected to be executed using this database, throughout all states covered. WHAT IS THE SHORT SELECTION PROCESS? The Short Selection Process utilizes the procedures set forth in Federal Acquisition Regulation (FAR) Part 36.602-5. For A&E projects with an estimated total fee under the Simplified Acquisition Threshold (currently $250,000) agencies may review current data files for eligible AE firms, perform a technical review and evaluation to determine the three (3) most highly qualified firms, and have discussions with the three (3) firms to determine the best qualified firm for that particular project. A price proposal will then be requested from the highest technically rated firm. If a reasonable price cannot be negotiated, discussions will be held with the second best qualified firm, and so on. AE data files will be maintained by State and NAICS code. The AE's ability to provide licensed professionals in the State/Territory where the project is located (FAR 36.602-1(a)(1) and the firm's geographic proximity and knowledge of the local area (FAR 36.602-1(a)(5)) as identified on the AE's SF330 and supplemental information, will be used for the first preliminary screening of firms when a large list of potential firms exist. Large Businesses should not respond. All acquisitions utilizing this short selection database shall be set-aside for small business concerns. The database is set up with filters for State, Zip Code, NAICS Codes, Small Business Size, and Small Business Socio-Economic Classification. The due date is listed below; SF330s are valid for one year from the date of notification that your firm has been added to the short list database. Firms are encouraged to update their data annually by responding to this announcement; however, the Forest Service will retain previously submitted data for a period of three years. AE firms currently on the shortlist will be retained on the new shortlist unless the AE firm’s data has not been resubmitted within three years, or the AE firm responds to the Contracting Officer that they no longer wish to be included. WHAT DOES MY FIRM NEED TO SUBMIT TO DETERMINE ELIGIBILITY AND RECEIVE CONSIDERATION FOR FUTURE AE PROJECTS? Submittals shall be brief and concise. Only the first fifty (50) pages of your response will be retained. Initial review would determine if a firm is minimally qualified to do work for the Federal Government as described in the synopsis. After initial evaluation, minimally qualified firms will be listed in the short selection database and the first 50 pages of their submittal package placed on file. As specific projects arise, the short selection database will be used to pull a list of qualified firms that can perform the needed work at the specific location. At that point, the submittal package for those specific firms will be pulled from the file and used to perform a technical review as described in the synopsis. The following information is required and is part of the 50 page limit: A cover letter should be included with all other data. The letter should outline the work your firm specializes in and include a brief description of your firm's capabilities specifically relating to the project examples stated above. Attachment A - A&E Submittal Cover Sheet. A-E FIRMS DO NOT NEED TO COVER ALL LOCATIONS NOR DO THEY NEED TO PERFORM ALL NAICS. ATTACHMENT A -A&E SUBMITTAL COVER SHEET ALLOWS AN AE FIRM TO SELECT WHICH LOCATION THEY CAN COVER AND WHICH NAICS THEY ARE ABLE TO PERFORM. Attachment B - SF330, Parts 1 and 2 (6 pages). Part 2 of the SF330 includes a list of the number of licensed professionals and the States of their licensing for each of the Function codes identified in block 9 of Part 2 of the SF330. https://www.gsa.gov/forms-library/architect-engineer-qualifications Print Out of your System for Award Management (SAM) record. SAM registration is required for award of federal contracts and to be considered for project work. All NAICS Codes listed on the A&E Submittal Cover Sheet must be listed on your SAM record. Contractors may register in SAM at www.sam.gov. Registration is free of charge to all Government Contractors. In accordance with Federal Acquisition Regulation (FAR) 15.4044(c)(4)(i)(B), fees for design services cannot exceed 6% of the Estimated Construction Cost Amount. See Attachment C for information on some speciifc services subject to/not subject to the 6% fee limitation. This list is not meant to be all-inclusive. Please note: FAR 36.602-1(a) requires “Professional qualifications necessary for satisfactory performance of required services”, but does not specifically require that a license be held in every state included in this requirement. However, the respondent should be familiar with requirements specific to the different locations and be available to travel to the location for any necessary site visits. All information shall be submitted via e-mail, to keith.d.friot@usda.gov Reference the solicitation number and title in the e-mail Subject Line. Submittals must be received on 15 April 2020 by 1159 p.m. Anchorage, Alaska Time The Contracting Officer reserves the right to onboard additional AE firms as part of maintaining the Short Selection Database. The database will be refreshed on an annual basis via additional announcements on beta.SAM.gov Questions related to this announcement shall be referred to Keith Friot at keith.d.friot@usda.gov Locations: 1) Southern Research Station (SRS) - https://srs.fs.usda.gov/locations/ 2) Pacific Northwest Research Station (PNW) - https://www.fs.fed.us/pnw/contact/employee-location.shtml 3) International Institute of Tropical Forestry (IITF) - https://www.fs.usda.gov/main/iitf/ 4) Southern Region, Region 8 - https://www.fs.usda.gov/main/r8 5) Alaska Region, Region 10 - https://www.fs.usda.gov/main/r10
Data sourced from SAM.gov.
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