Inactive Total Small Business Set-Aside (FAR 19.5)

Questions and answers. Q1: Can the end user please provide photos of the existing serial/model numbers of both the north and south bard units? A1: Attached are pictures of the N and S Bard A/C units. ... Questions and answers. Q1: Can the end user please provide photos of the existing serial/model numbers of both the north and south bard units? A1: Attached are pictures of the N and S Bard A/C units. IMG 1130 is the S unit, IMG 1131 is of the N unit. Q2: Per the SOW (Scope Of Work) contractors are to furnish wall mounted hvac units with 8 KW electric heat strips. Only the existing Bard WA351 currently has a heater package. Can the user confirm the existing panel servicing the current Bard W36A2-A00 has spare breaker capacity and a load calculation has been performed to ensure adding an 8KW load does not overload the panel? A2: Both the Bard WA351 and the Bard 36A2-Aoo have 8KW heat strips. Both the Bard WA351 and the Bard36A2-A00 have 60A 208V single phase circuits. The AC compressor portion of the units and the heating component are nonconcurrent loads. Therefore, there is no need for a separate circuit just for the heating strips. (If that is what the contractor is implying.) Q3: If the current electrical configuration cannot support the new heat load can contractors offer bard wall mounted heat pumps. A3: The Contractor may submit equal performing material. I would like to point out that if heat pumps were to be installed the heat pumps would also need heat strips for when the heat pump switches from heating to cooling during defrost cycles. Q4: Does the end user have a preference the color of the exterior mounted HVAC units i.e., Beige, Grey, etc. A4: Grey or Beige are excellent choices. Additional Questions. Q5: According to the SOW the siding must match existing siding in material composition, width and texture. Can that information be provided for best match. A5: The siding is Hardie Board or Hardie Plank. Manufactured by James Hardie Corporation. Hardie Board Plank Siding 8 in. wide by ¼ in. thick. Q6: Contractor to match building paint. Can the color code and specific type be provided? A6: The color is gray or grey. Match should be close, but there is some latitude in shade. 2 coats of exterior semi-gloss latex paint. Q7: Can both units be removed at the same time? A7: Yes. Q8: Do we submit our PDF proposal and the other requested supporting documents to you prior to bid deadline? A8: All documents for your quote should be sent to lynn.hults@usda.gov, and all document need to be submitted prior to the deadline. Q9; SUBMITALS” lists a BARD W36AB-A08 mentions two units as if the two new units to be installed are the same. However, the paragraph under “DEFINABLE FEATURES OF WORK” refers to two different units: W36A2 and WA351. Could you please confirm whether it will be two different air conditioning units, W36A2 and WA351 or will it be two of the same unit W36AB-A08 and the contractor will modify the wall as well? A9: “DEFINABLE FEATURES OF WORK” refers to two different units: W36A2 and WA351. Under the heading DEMOLITION is where the two different units, W36A2 and WA351 (WA 3S1) are referred. The Contractor will be installing two W36AB-A08 units to replace the two different models -- W36A2 and WA351 (WA 3S1). The Contractor will modify the wall as well. Q10: Will there be anyone working at the location during the time of AC replacement services? A10: Yes there will be people working at the location during the time of the A/C replacement service. Workers that would normally work in the Building where the A/C units are being replaced can and will be relocated during the installation. Q11: Will any other contractors be present during the time of AC replacement services? A11: No other contractors will be working on the A/C unit replacement – just those awarded the contract. Other contractors may be at the Sugarcane Field Station. Q12: When is this contract expected to be awarded? A12: Sometime after the close of the solicitation. There is no set time frame. There are many variables involved with completing a contract after solicitation. Q13: Is there any expectation to do drywall repairs beyond normal repairs resulting from the removal and installation of the AC units? A13: If done correctly there should be no need for drywall repairs beyond the normal repairs for replacing an A/C unit. However, if the contractors make a bunch of holes while moving the thermostat wires then the contractor will need to repair the holes in the drywall. As far as the old thermostats are concerned: the contractor can leave them in place. That will also solve the problem of the contractor repairing those drywall holes. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number 12405B24Q0373 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83. The associated NAICS code is 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a small business size standard of $19.0 Million. USDA, ARS, SPR 12990 US HWY 441 North Canal Point, FL 33438 Is looking for procurement of Replacement of 2 AC Wall Units which fits with the associated Statement of Work. The Government anticipates award of a Firm Fixed Price contract. Each offer must show a breakdown giving price of each element, provide descriptive literature or information showing that the offered services meet all parts of the Statement of Work. Also, please provide past performance information. A site visit has been scheduled for July 30, 2024, at 1:00 PM EST. Please submit the names of the personnel requesting to attend along with the name of the companies that they represent to lynn.hults@usda.gov by 2:00 PM CST on July 29, 2024. Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the RFQ and specifications using tradeoff best value to the Government in accordance with FAR 13.106-2(b)(3) considering three major areas: technical acceptance, past performance, and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3). Submission of quote shall include the following: (1) Technical Specifications, (2) Past Performance and (3) Price (to include shipping). Technically Acceptable; Quote clearly meets the minimum requirements of the SOW. Technically Unacceptable; Quote does not meet the minimum requirements of the SOW. Past performance will be evaluated in accordance with FAR 13.106-2. Past Performance will be rated on an “acceptable” or “unacceptable” basis. The apparent successful, prospective contractor must have “acceptable” past performance. System for Award Management (SAM.gov) exclusions list, Federal Awardee Performance and Integrity Information System, and Contractor Performance Assessment Reporting System (CPARS) shall be considered as part of the past performance evaluation process. Any past performance that is found to be “Negative,” shall result in the entire Past Performance rating as “Unacceptable.” “Negative” is defined as any CPARS past performance evaluation rated less than “Satisfactory,” any Terminations for Default/Cause, or any negative performance references will be rated as ‘Unacceptable.’ Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” Any past performance that is found to be “negative,” shall result in the entire Past Performance rating as “Unacceptable” making the overall Technical Acceptability as “Unacceptable.” Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov. NO LATE QUOTES WILL BE ACCEPTED. INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination. The following Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses apply to this acquisition: FAR 52.202-1 Definitions; FAR 52.203-5 Covenant Against Contingent Fees; FAR 52.203-6 Restriction on Subcontractor Sales to the Government; FAR 52.203-7 Anti-Kickback Procedures; FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights; FAR 52.204-7 Central Contractor Registration; FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.204-14 Service Contract Reporting Requirements; FAR 52.204-16 Commercial and Government Entity Code Reporting; FAR 204-17 Ownership or Control of Offeror; FAR 52.204-18 Commercial and Government Entity Code Reporting; AGAR 452.204-70 Inquiries; FAR 204-19 Incorporation by Reference of Representations and Certifications; FAR 52.209-6 Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended or Proposed for Debarment; FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations; AGAR 452.209-71 Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants; FAR 52.212-1 Instructions to Offers-Commercial Items; FAR 52.212-2 Evaluation- Commercial Items (filled in as follows: Technical specifications, Past Performance, and price); FAR 52.212-4 Contract Terms and Conditions-Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items; FAR 52.216-24 Limitation of Government Liability; FAR 216.25 Contract Definitization; FAR 52.219-6 Notice of Total Small Business Set-Aside; FAR 52.219-28 Post Award Small Business Program Re-representation; AGAR 452.219-70 Size Standard and NAICS Code Information; FAR 52.222-3 Convict Labor; FAR 52.222-17 Non-displacement of Qualified Workers; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity Employment; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving; FAR 52.225-13 Restrictions on Certain Foreign Purchases; FAR 52.225-25 Prohibitions on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Reps and Certs; FAR 52.232-1 Payments; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.232-39 Unforceability of Unauthorized Obligations; FAR 52.233-2 Service of Protest; FAR 52.233-3 Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract; FAR 52.242-15 Stop-Work Order; FAR 52.243-FAR 52.244- 6 Subcontractors for Commercial Items; FAR 52.252-1 Solicitations Provisions Incorporated by Reference; FAR 52.243-1, Alternate 1, Changes – Fixed Price; FAR 52.243-4 Changes; FAR 52.249-2 Termination for Convenience of the Government (Fixed Price); 52.252-2 Clauses Incorporated by Reference. To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically. Quotes must be received no later than August 9, 2024, 4:00pm Central Standard Time. Questions regarding this combined synopsis/solicitation are due no later than 3:00 PM CST on Tuesday August 6, 2024. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.