Inactive Total Small Business Set-Aside (FAR 19.5)

The USDA-ARS-SEA Vegetable Research facility at 2700 Savannah Highway, Charleston, SC. 29414 seeks contractor services to supply and install LED Lighting. The work includes but is not limited to: The ... The USDA-ARS-SEA Vegetable Research facility at 2700 Savannah Highway, Charleston, SC. 29414 seeks contractor services to supply and install LED Lighting. The work includes but is not limited to: The contractor shall provide all labor, supervision, tools, equipment, and materials necessary to furnish and install the following quantities of replacement components: (19) 110W High Bay Fixtures for the mechanical/chiller rooms (34) 24W COB LED Bypass for Cove/Can Lights for stairways/other (8) 150 W LED Arm Mounted Pole Lights for parking lots (26) New LED Bollard Fixtures for walkways round the buildings The contractor will utilize lockout/tagout safety procedures to isolate all sources of energy connected to the lighting circuits before beginning work; remove and discard lighting components that are replaced; Perform electrical and mechanical checkout of the new system to ensure all steps have been completed according to the manufacturer’s documentation; Provide instruction to the site representative (if applicable) for the new lighting system. Scope Statement The contractor shall provide all construction services necessary for the supply and installation of LED Lighting (Project Phase II) at the USDA-ARS, U.S. Vegetable Laboratory, 2700 Savannah Highway, Charleston SC 29414. The contractor shall include all services and field labor, equipment (manlifts and rigging as needed), materials, testing and personal protective equipment necessary to perform the work. No Government equipment will be available for use by the contractor. Base Bid The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work. Preparation for this work may involve dialog with site personnel to determine the specific site requirements. Site Visit (A site visit will be scheduled at a later date after the Corona Virus (COVID-19) Pandemic is under control and we are once again allowed to have visitors on our premises.) Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where Contract Documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM Codes and Standards Applicable Codes and Standards apply and are not limited to the following ANSI - American National Standards Institute. ASME - American Society of Mechanical Engineers. NEC - National Electrical Code, NFPA 72. OSHA - Occupational Safety and Health Administration ADA – Americans with Disabilities Act All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf. Project Objectives This project covers “Phase-2” of the lighting upgrade project by installing LED lighting in the mechanical room, parking lot and around the perimeter of the main building. Phase-1 of this lighting upgrade is complete. Where applicable, the contractor shall select lighting components from the same manufacturer’s that were supplied in Phase-1, and with a performance equal to or better than the components being replaced. The lighting components used in Phase-1 are listed in the table below. Phase-1 Location Application Manufacturer Model Number Office Integral LED pin-based Replacement Lamp Eiko LED9W4PH/840DR-G7 Headhouse Warehouse LED High Bays James H2-80W XDZ 5000K Office Interior LED Troffer, Panel fixtures, linear ambient fixtures or retrofit kits replacing linear fluorescent fixtures Runlux R4-24TRF3S40W40K Office Interior LED Troffer, Panel fixtures, linear ambient fixtures or retrofit kits replacing linear fluorescent fixtures Runlux R4-22TRF25W40K Office Integral LED Screw-in Replacement Lamps Keystone KT-LED63HID-EX39-850-D Office Interior lamp replacements with TLEDs in Troffer or Panel fixtures replacing linear fluorescent T8 or T12 lamps Keystone KT-LED12.5T8-48GC-840-DX2 This turnkey project consists of the following elements: Follow all safety procedures, lockout/tagout to isolate all sources of energy connected to the lighting circuits before beginning work. Furnish and install the following quantities of replacement components: (19) 110W High Bay Fixtures for the mechanical/chiller rooms (34) 24W COB LED Bypass for Cove/Can Lights for stairways/other (8) 150 W LED Arm Mounted Pole Lights for parking lots (26) New LED Bollard Fixtures for walkways round the buildings Remove and discard lighting components that are replaced. Perform electrical and mechanical checkout of the new system to ensure all steps have been completed according to the manufacturer’s documentation. Provide instruction to the site representative (if applicable) for the new lighting system. The facility will be occupied during construction activities. Power outages to accommodate electrical tie-ins are to be scheduled in advance and coordinated with the facility representative to minimize the disruption to daily operations and research programs. Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov Safety The contractor will submit a Site-Specific Safety Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the start of any construction activities. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security. Contractor Responsibilities The contractor shall provide a complete and operable installation, including all labor, supervision, tools, materials, equipment, apparatus, transportation, rigging and other equipment and services necessary to accomplish the work in accordance with the intent and meaning of this statement of work. The contractor shall include all required piping, fittings, electrical, and insulation changes or modifications for a complete and operable installation. All electrical service wiring and control wiring shall be included. Integration of the lighting controls with the Building Automation System (BAS) shall be included. The project work shall be performed per the following guidelines: Contractor will verify all dimensions and existing site conditions prior to beginning work. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. Contractor shall perform work in a manner that minimizes the impact the daily operations of the facility and its workers. Contractor will provide daily reports of work performed to the COR. Contractor must have a superintendent on the jobsite when crews are performing the installation work. Contactor will provide their own restroom facility. Contractor to include commissioning of the new system All work is to be performed according to the building codes, ordinances and laws of the Authority having jurisdiction on the project. When the requirements of the building codes, ordinances and laws conflict with any other part of the building codes, ordinances and laws, the most restrictive requirement shall prevail. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition. Documentation Requirements Submittals The contractor shall submit all documents necessary to describe the complete design intent to successfully complete and deliver a fully functioning system. Electronic submittals on all equipment and materials used on this project shall be submitted to the EPM, LM, and CO noted in this document. The following submittals are required during the course of this project: General arrangement drawings (layouts) Manufacturer’s documentation (outline drawings, data sheets, brochures) Electrical and control wiring schematics (for new lighting circuits) The Government will generate review comments. Those comments will be submitted to the contractor who will incorporate all Government comments in the subsequent submittal. Approved submittals do not automatically constitute a waiver to the contract document requirements. Include certified performance curves and rated capacities, operating characteristics, furnished specialties, dimensions, and accessories for each type of product indicated. Pre-Construction Submittals Prior to Construction Notice to Proceed (NTP) the following submittals must be submitted to the Contracting Officer (CO) for approval. Work Schedule including daily start/stop time. Project Schedule. Quality Control Plan. Accident Prevention Plan/Safety Plan. List of contract personnel of the general and subcontractors List of emergency contacts, including address, and telephone numbers. O&M Manual The contractor shall provide an O&M manual containing each piece of equipment provided one week prior to project completion, to include the following: OEM supplier information Spare parts and replacements lists Manufacturer’s Warranty documentation The contractor shall submit manual in electronic PDF format. Use electronic files prepared by manufacturer where available. Where scanning of paper documents is required, configure scanned file for minimum readable file size. General Requirements Damage to Property: The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the LM. Inspection and Acceptance: A government representative shall inspect and approve the work performed on this project. The Contractor shall coordinate inspection with LM. Quality Control The work performed under this contract shall be subject to continuous audit by the LM. Quality control is the exclusive responsibility of the Contractor. Clean Up The construction site shall always be kept clean and free of debris. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove all unused material, trash, and debris resulting from the work to the satisfaction of the LM. Dispose of removed materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction. Period of Performance (POP) The completion of this project shall not exceed 45 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Officer in writing. Each request must include specific and detailed reasons in support of the schedule alteration. The contractor will work with site personnel to ensure project is accomplished in a timely manner. Work Hours Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. except for Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change. Guarantee The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guaranty all work against faulty and improper material and workmanship for a period of one (1) year from date of final acceptance by the USDA, except where manufacturer guaranties or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.