USPSC - OTI Procurement Analyst/Senior Procurement Analyst - Washington D.C. (Multiple Positions, Tandem) (GS-12/13)
SOLICITATION NUMBER: 72C0T123R00009 ISSUANCE DATE: January 13, 2023 CLOSING DATE AND TIME: February 14, 2023, 1:00 PM Eastern Standard Time (EST) SUBJECT: Solicitation for U.S. Personal Service Contra... SOLICITATION NUMBER: 72C0T123R00009 ISSUANCE DATE: January 13, 2023 CLOSING DATE AND TIME: February 14, 2023, 1:00 PM Eastern Standard Time (EST) SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC) Dear Prospective Offerors: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified U.S. citizens to provide personal services as a Procurement Analyst/Senior Procurement Analyst – Washington, DC (GS-12/13) (Multiple, Tandem) under a personal services contract, as described in the attached solicitation. Offers must be in accordance with Attachment 1 of this solicitation at the place and time specified. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records. USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation. Offerors interested in applying for this position MUST submit the following materials: Complete resume. In order to fully evaluate your offer, your resume must include: (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements. (b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship. Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. Offerors must specify in their offer materials whether they would like to be considered for the GS-12 or GS-13. Offerors who would like to be considered for both the GS-12 and GS-13 positions should submit separate offers specifying which grade level in the submission. Offerors will only be considered for the grade level specified in the submission. The offeror will be considered for the lower grade level if the offeror does not specify the grade level in the submission. Offerors who are unsure of which grade level they meet the minimum qualifications for should submit separate offers for the GS-12 and the GS-13 positions. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. Supplemental document specifically addressing: Each of the two (2) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored. NOTE: The Evaluation Factors are worth 50 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. USPSC Offeror Information for Personal Services Contracts form AID 309-2. Offerors are required to complete and sign the form. Due to COVID-19 and limited access to equipment, we are currently accepting electronic and typed signatures on the AID 309-2 form. NOTE ABOUT THE SYSTEM FOR AWARD MANAGEMENT REQUIREMENTS All USPSCs with a place of performance in the United States are required to be registered in the System for Award Management (SAM) database prior to receiving an offer. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration. Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Your complete resume and the AID 309-2 form must be mailed or emailed to OTIjobs@usaid.gov Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer. Offeror resources are available at www.otijobs.net/guidance-for-applying. Any questions on this solicitation may be directed to: OTI Recruitment Team E-Mail Address: OTIjobs@usaid.gov Website: www.OTIjobs.net Sincerely, Ousmane Faye Contracting Officer 72C0T123R00009 I. GENERAL INFORMATION 1. SOLICITATION NO.: 72C0T123R00009 2. ISSUANCE DATE: January 13, 2023 3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: February 14, 2023, 1:00 pm Eastern Time 4. POINT OF CONTACT: OTI Recruitment Team, e-mail at OTIjobs@usaid.gov. 5. POSITION TITLE: Procurement Analyst/Senior Procurement Analyst 6. MARKET VALUE: This position has been designed as a “tandem” position that, depending on the qualifications of the candidate, can be filled at either the GS-12 ($94,199 - $122,459 per annum) or GS-13 ($112,015 - $145,617 per annum) equivalent level. Applicants may submit applications for more than one position/grade level, but will need to submit a separate application for each. Final compensation will be negotiated within the listed market value of the GS-12 or GS-13 level based upon qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. Note: Applicants who submit an application for the GS-13 grade level, but do not meet the minimum qualifications as outlined in this solicitation and as reviewed by the Technical Evaluation Committee (TEC), will not be considered for the GS-12 position if they have not submitted a separate application for the GS-12 grade level. Similarly, applicants who apply for only the GS-12 position even though they might meet the minimum qualifications for the GS-13 position will not be considered for the higher graded position if they have not submitted a separate application for the GS-13 grade level. Applicants who are unsure of which grade level they meet the minimum qualifications for should submit a separate application for each grade. The application will be considered for the lower grade level if the applicant does not specify the grade level in the submission. 7. PERIOD OF PERFORMANCE: One (1) year, with four (4) one-year option periods. START DATE: Within 45 days of receiving notification that required security clearance has been obtained. 8. PLACE OF PERFORMANCE: Washington, DC 9. ELIGIBLE OFFERORS: United States Citizens 10. SECURITY LEVEL REQUIRED: SECRET 11. STATEMENT OF DUTIES POSITION DESCRIPTION BACKGROUND USAID’s Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives through adaptive and agile programming. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office’s programmatic goals and objectives. There are several benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers’ compensation, among other benefits. For more complete information on USPSC benefits, please see Section VI of this solicitation. OTI’s Core Values: Agility OTI addresses complex political problems through context analysis, experimentation, and strategic resource use. Applying an adaptive mindset in Washington and the field accelerates timely positive change. Political OTI seeks to understand how power is created, traded, and facilitated, requiring that we acknowledge our privilege and the limits of our power. This understanding helps us act on power dynamics and harness them for transformation. Accountability OTI exhibits a sense of ownership and integrity in the work we do, and holds a sense of responsibility to each other, the local partners we engage, the policies and programs we advance with our implementing partners, and the taxpayer. Curiosity OTI’s mission demands learning and adaptation. Our relentless curiosity drives us to wonder about people, problems, and possibilities. We question the status quo, seek to understand amid uncertainty, and treat mistakes as a compass pointing us toward more effective approaches. Diversity & Inclusion OTI’s ability to achieve its mission and live out its values is propelled by our collective responsibility to create a sense of belonging for all in our work environment. OTI values the diversity of each others’ authentic selves, building a foundation of trust and respect. Courage OTI embraces our engagements with one another, our stakeholders, and our programs with intentionality and optimism. Achieving our mission requires that we take risks and tackle difficult conversations and decisions. A courageous OTI is a force for positive change. OTI’s DEIA Vision Statement: OTI is a collaborative environment that represents the global community at all levels of our organization. Uniting diverse backgrounds and experiences, we value individual expertise to advance peace and democracy around the world. Values and associated behaviors that will enable this vision are: Trust Model open communication, active listening and candor. Believe others when they share their experiences. Respect A respectful attitude should be shown to everyone. Allow for others to express complete opinion/thoughts without interruption, while recognizing that there are other perspectives and lived experiences. Belonging (Accessibility) Serve as an ally to those who feel excluded (professionally, socially, personally, etc.). Promote togetherness and acceptance through equitable behavior. Empathy Listen to understand, create space to be real/feel. Remind yourself to be conscious of how others may feel or receive your words Self-awareness/accountability Supervisors hold their peers to account on their expectations and behaviors. Seek regular, constructive feedback to understand how your words and actions affect and influence others, and how they are being perceived and interpreted. Acknowledge unconscious bias and be willing to learn and change behavior when confronted/corrected. For more information about OTI and its country programs please see: https://www.usaid.gov/stabilization-and-transitions INTRODUCTION The OTI Procurement Analyst/Senior Procurement Analyst is a member of the Conflict, Prevention, and Stabilization (CPS)/OTI Program Office, reports to the OTI Program Office Team Leader or their designee, and is based in Washington, DC. The Program Office, as part of OTI’s Program, Learning, and Innovation (PLI) Division, provides the office with strategic guidance on country-level and office-level procurement, policy, budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives. Key functions of the Program Office are to: manage core procurement mechanisms that support country programs; provide management and oversight for budgeting decisions and allocation of resources; set standards and provide guidance to country programs on strategic planning, decision-making, and implementation; and facilitate the flow of information regarding OTI programs with internal and external audiences. The Program Office is responsible for OTI outreach with counterparts within USAID as well as with other parts of the United States government (USG), Capitol Hill, donors, and other interested partners and stakeholders. The Procurement Analyst/Senior Procurement Analyst will also provide advice and assistance to program managers, technical and financial specialists, co-workers, and/or others on contract procurement policies, problems, or issues. The incumbent will support OTI country program staff through advice, guidance, and assistance on new and ongoing contractual and financial issues to ensure effective implementation of political transition programming overseas. While based in Washington, this position will focus on supporting OTI field-based program implementation by ensuring that OTI staff, implementing partner staff, and other key players have the procurement-related information and training that they need to start up, manage, and close out field-based activities effectively and efficiently. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The work of the Procurement Analyst/Senior Procurement Analyst requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly operational office, you are willing and able to perform a wide range of administrative functions to help ensure programmatic success. You have a high level of integrity and attention to detail to ensure the use of OTI systems and procedures to maintain effective and efficient management of funds, programming, and monitoring and evaluation. You are highly flexible and willing to work under conditions of ongoing change, and remain professional and respectful of colleagues and authority in a diverse workforce. You place a premium on the building of positive relationships with your respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. You are able to prioritize and complete tasks without follow-up by the supervisor, while also filling in gaps as needed to ensure the responsiveness of the team. The Procurement Analyst/Senior Procurement Analyst is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI. You are a strategic thinker, articulate innovative ideas, present solutions, and are a positive role model for colleagues both in and outside of OTI. You are also committed to upholding USAID/OTI’s Diversity, Equity, Inclusion, and Accessibility (DEIA) Vision and Values as outlined in the background. Under the direct supervision of the OTI Program Office Team Leader or their designee, the Procurement Analyst/Senior Procurement Analyst will perform the following duties: At the GS-12 Procurement Analyst level: Assist with work related to the review, analysis, and/or interpretation of acquisition and assistance statues, regulations, policies, concepts, guidance, or procedures for use in the solution of procurement or contracting problems or the accomplishment of projects or programs and provide regular reporting on any changes or updates to current acquisition and assistance policies and procedures as they affect OTI field programs; Assist with the development and review of acquisition and assistance documents, including indefinite quantity contracts (IQCs), for all components necessary for solicitations, scopes of work, estimated budgets, draft contracts and agreements, and purchase orders to ensure policies and procedures are being followed; Manage contracts and awards by serving as a Contracting Officer Representative (COR) or Agreement Office Representative (AOR) that supports the activities detailed here and serve on technical evaluation committees; Advise and/or assist with resolving compliance questions in support of OTI country programs by liaising with the Office of Acquisition and Assistance (OAA) staff and other OTI staff. Provide backstop support and guidance to country program staff for new and ongoing programs through resolution of regular and special procurement needs associated with waiver requests, budget modifications, local procurement issues, design and development of large or complex grants under contract activities or subcontracts to be implemented in the field, and other issues related to program startup, implementation, and closeout; Liaise with the Office of Acquisition and Assistance (OAA) and other stakeholders, including but not limited to mission contracting officers and implementing partner staff with the objective to conceptualize, design, and manage the award process for acquisition and assistance mechanisms. Provide post-award administration support to OTI teams and ensure that current procurement policies, procedures, and regulations are appropriately applied throughout the startup, implementation, and closeout phases of OTI country programs; Assist with training and mentoring on OTI program implementation for OTI staff and implementing partners both in Washington, D.C. and the field. Assist in the development and updating of training materials as required for acquisition and assistance issues; Assist with the analysis of office-level procurement systems and internal systems to provide advice and guidance and determine overall needs and priorities related to acquisition and assistance issues; Provide support to OTI country program teams as an auxiliary team member in the field and in Washington, DC; Serve as a liaison with other CPS offices, other USAID entities as well as the State Department on program and policy direction; and, Serve on temporary details within OTI, other USAID bureaus/offices, or other USG agencies under this scope of work for a period not to exceed six (6) months. Duties performed while on detail must be directly related to the scope of work. Contracting Officer (CO) approval is required for the temporary detail. Any extension past the six (6) months requires CO approval. At the GS-13 Senior Procurement Analyst level: Review, analyze, and/or interpret acquisition and assistance statues, regulations, policies, concepts, guidance, or procedures for use in the solution of procurement or contracting problems or the accomplishment of projects or programs and provide regular reporting on any changes or updates to current acquisition and assistance policies and procedures as they affect OTI field programs; Develop and review acquisition and assistance documents, including indefinite quantity contracts (IQCs), for all components necessary for solicitations, scopes of work, estimated budgets, draft contracts and agreements, and purchase orders to ensure policies and procedures are being followed; Manage contracts and awards by serving as a Contracting Officer Representative (COR) or Agreement Office Representative (AOR) that supports the activities detailed here and serve on technical evaluation committees; Advise and/or assist with resolving compliance questions in support of OTI country programs by liaising with the Office of Acquisition and Assistance (OAA) staff and other OTI staff. Provide backstop support and guidance to country program staff for new and ongoing programs through resolution of regular and special procurement needs associated with waiver requests, budget modifications, local procurement issues, design and development of large or complex grants under contract activities or subcontracts to be implemented in the field, and other issues related to program startup, implementation, and closeout; Liaise with the Office of Acquisition and Assistance (OAA) and other stakeholders, including but not limited to mission contracting officers and implementing partner staff with the objective to conceptualize, design, and manage the award process for acquisition and assistance mechanisms. Provide post-award administration support to OTI teams and ensure that current procurement policies, procedures, and regulations are appropriately applied throughout the startup, implementation, and closeout phases of OTI country programs; Provide training and mentoring on OTI program implementation for OTI staff and implementing partners both in Washington, D.C. and the field. Assist in the development and updating of training materials as required for acquisition and assistance issues; Analyze office-level procurement systems and internal systems to provide advice and guidance and determine overall needs and priorities related to acquisition and assistance issues; Provide support to OTI country program teams as an auxiliary team member in the field and in Washington, DC; Serve as a liaison with other CPS offices, other USAID entities as well as the State Department on program and policy direction; and, Serve on temporary details within OTI, other USAID bureaus/offices, or other USG agencies under this scope of work for a period not to exceed six (6) months. Duties performed while on detail must be directly related to the scope of work. Contracting Officer (CO) approval is required for the temporary detail. Any extension past the six (6) months requires CO approval. SUPERVISORY RELATIONSHIP: The Procurement Analyst/Senior Procurement Analyst will report to the Program Office Team Leader or their designee, as a member of the OTI Program, Learning and Innovation (PLI) Division. SUPERVISORY CONTROLS: At the GS-12 level, the Supervisor sets overall objectives and resources available and works with the incumbent to develop deadlines, work to be done; the incumbent is responsible for planning and carrying out assignments, coordinating with others and interpreting policy in terms of established objectives. The incumbent also determines the approach to be taken and the methodology to be used, keeping supervisor informed of progress. At the GS-13 level, the incumbent’s supervisor sets overall objectives. The incumbent and supervisor together develop deadlines, projects, and work to be done. The incumbent independently plans, designs, and carries out projects, studies, and programs. Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements, or expected results. Technical problems are generally resolved without reference to supervisors. 12. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. If traveling overseas, the employee may be subject to some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 13. WORK ENVIRONMENT: Work is primarily performed in a hybrid office/telework setting, with generally three (3) to eight (8) days of telework per pay period (every two weeks). Office days will be determined in consultation with the supervisor. II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under “Submitting an Offer”) At a minimum, the applicant must have: At the GS-12 Procurement Analyst level: A Master’s degree with four (4) years of work experience; OR A Bachelor’s degree with five (5) years of work experience; OR An Associate’s degree with six (6) years of work experience; OR A High school diploma/equivalent with seven (7) years of work experience; AND Three (3) years of experience designing procurements or managing contracts, grants, or cooperative agreements related to international programming or community development work. At the GS-13 Senior Procurement Analyst level: A Master’s degree with five (5) years of work experience; OR A Bachelor’s degree with six (6) years of work experience; OR An Associate’s degree with seven (7) years of work experience; OR A High school diploma/equivalent with eight (8) years of work experience; AND (2) Four (4) years of experience designing procurements or managing contracts, grants, or cooperative agreements related to international programming or community development work. III. EVALUATION AND SELECTION FACTORS (Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position. The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. FAR provisions of this solicitation are available at https://www.acquisition.gov/browse/index/far. SELECTION FACTORS: (Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.) Offeror is a U.S. Citizen; Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements; Supplemental document specifically addressing how the candidate meets each of the Evaluation Factors submitted; Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship); Satisfactory verification of academic credentials. A USAID Secret level security clearance is required prior to issuance of the contract for this position. NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded. EVALUATION FACTORS: (Used to determine the competitive ranking of qualified offerors in comparison to other offerors. The factors are listed in priority order from highest to least.) Offerors should cite specific, illustrative examples for each factor. Responses will be rated using the point system described below. Failure to fully respond to each element of each Evaluation Factor will result in a reduction of points awarded. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored. Factor #1 Demonstrated experience working with acquisition or assistance policies, practices, or procedures as they relate to the implementation of programs. This is included, but not limited to designing procurements, managing procurement processes, or identifying or addressing procurement or contract challenges, and providing support or guidance to solve issues or problems relating to program implementation relating to contracts, grants, or cooperative agreements. Factor #2 Demonstrated experience analyzing or interpreting organizational data, rules, or regulations, and presenting it to a diverse group of stakeholders. BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Offeror Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 – 25 Factor #2 – 25 Total Possible – 50 Points Interview Performance – 50 points Satisfactory Professional Reference Checks – Pass/Fail (no points assigned) Total Possible Points: 100 The most qualified offerors may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, offers (written materials and interviews) will be evaluated based on content as well as on the offerors writing, presentation, and communication skills. In the event that an offeror has fully demonstrated their qualifications and there are no other competitive offerors, OTI reserves the right to forgo the interview process. Professional references and academic credentials will be evaluated for offerors being considered for selection. Offerors must submit at least three (3) professional references, one (1) of which must be a current or former supervisor. OTI reserves the right to contact previous employers to verify employment history. If the offeror had a previous position with USAID, the TEC and/or CO are encouraged to obtain reference checks from the previous supervisor(s) or CO(s). See ADS 309.3.1.11.a.4 IV. SUBMITTING AN OFFER Offers must be received by the closing date and time at the address specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 4. Qualified offerors are required to submit: Complete resume. In order to fully evaluate your offer, your resume must include: (a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements. (b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accompl...
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