Inactive Total Small Business Set-Aside (FAR 19.5)

Document Destruction - Shredding Services in support of the Veterans Integrated Service Network Region 1 (VISN 1) locations specified below. THIS IS A SOURCES SOUGHT NOTICE ONLY. This announcement is ... Document Destruction - Shredding Services in support of the Veterans Integrated Service Network Region 1 (VISN 1) locations specified below. THIS IS A SOURCES SOUGHT NOTICE ONLY. This announcement is seeking information from industry, which will be used for preliminary planning purposes. No quotes are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR QUOTES AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. The purpose of this synopsis is to gain knowledge of interest, capabilities and qualifications of various members of industry, namely Service Disabled Veteran Owned Small Businesses (SDVOSB) and/or Veteran Owned Small Businesses (VOSB) in accordance with the requirements of Public Law 109-461. However, all small business owners are encouraged to respond. The Department of Veterans Affairs, Veterans Integrated Service Network (VISN) 1 has a requirement for a Contractor to furnish all personnel, supervision, labor, equipment, materials and disposal necessary to perform the following: DOCUMENT DESTRUCTION-SHREDDING SERVICES WHITE RIVER JUNCTION VA MEDICAL CENTER 1. DESCPRICTION OF SERVICES: The Contractor shall provide document destruction services for Government- provided documents, containing sensitive, confidential and medical records. Destruction of patient privacy information shall be accomplished at the White River Junction VA Medical Center using a vehicle equipped for mobile shredding. The Contractor shall maintain liability insurance for the duration of the contract and shall follow all pertinent federal and state regulations with regard to transportation and destruction of medical documentation. All security waste shall be shredded on-site and removed from the White River Junction VA Medical Center premises and transported to an appropriate location to be recycled. During shredding the waste material must be maintained in a secured container in a secured holding area, which will prevent any disclosure or unauthorized access. The destruction of the information must be witnessed either by a VA employee or, if authorized by the VA, by a contractor employee. The White River Junction VA Medical Center shall not be required to separate documents by color or grade of paper, nor remove paper clips and other fasteners. Contractor shall furnish keys for the containers provided under this contract. Each container provided shall have information on it listing the acceptable and non-acceptable items that may be placed inside. 2. GENERAL REQUIREMENTS. a) The Contractor shall provide 64-gallon, lockable, wheeled totes that have a slot in the top to accept all materials to be shredded. These totes and additional keys are included in this contract and are to be provided at no additional charge. b) The Contractor shall provide 36" tall front feed lockable consoles. These consoles and additional keys are included in this contract and are to be provided at no additional charge. c) Pick up, the exact location, and scheduling for all shredding services shall be coordinated with the Government Point of Contact (GPOC) prior to commencement. d) Removal of sensitive materials/records for shredding and destruction. 2.1 Specific Requirements: With the exception of the White River Junction VA Medical Center, all Government locations are leased. Due to varying lease expiration dates with the potential for locations to move, the lease locations are fluid and may be subject to change but will remain in the same general area. The following is a listing of the Government sites participating and their locations: White River Junction VA Medical Center (provide approximately 30-40 totes & 30-35 consoles, pickup once a week) 215 North Main Street White River Junction VT, 05009 White River Junction VA Medical Center Outer Bldgs. 4,6,7,9,37,58,59,60,62,63,66 & 67 (provide 14 totes & 6 consoles, Pickup twice a month) Bennington CBOC (provide 2 consoles, pickup two times per month) 186 North Street Bennington, VT 05201 Brattleboro CBOC (provide 1 tote & 2 consoles, pickup every 4 weeks) 71 GSP Drive Brattleboro, VT 05301 Burlington Lakeside CBOC (provide 2 totes, pickup weekly) 128 Lakeside Avenue, Suite 260 Burlington, VT 05401 Newport Outpatient Clinic (provide 1 tote, pickup every 4 weeks) 1734 Crawford Farm Road Newport, VT 05855 Rutland CBOC (provide 2 consoles, pickup every 2 weeks) 232 West Street Rutland, VT 05701 Keene Outpatient Clinic (provide 1 console, pickup every 4 weeks) 640 Marlboro Street, Route 101 Keene, NH 03431 Littleton CBOC (provide 4 consoles, pickup every 4 weeks) 264 Cottage Street Littleton, NH 03561 Limitations on Subcontracting, the prime contractor must perform 50% or more of the contract. For services, this is defined as 50 percent of the cost of personnel for contract performance (direct labor cost on payroll). Prior Government contract work is not required to submit a response under this sources sought synopsis. The intent of the project is to award a five (5) year single award Blanket Purchase Agreement (BPA). The NAICS Code is 561990 and the size standard is $10 Million. This notice is published to conduct market research to determine if there is a sufficient number of certified Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) capable of performing the requirements to warrant a solicitation set-aside. Registration may be accomplished at https://www.vip.vetbiz.va.gov/. All interested firms must be registered in the Veteran Information Pages database and Verified by VA CVE and registered in SAM to be eligible for award of Government contracts. Interested parties responding to this sources sought request shall submit the following information at a minimum: (1) company name and address, point of contact with phone number, and DUNS number; (2) documentation relating to technical capability of performance for requirements to include references with current point of contact and phone number); (3) proof of registration in the VA Vet Biz website and verification by VA Center for Veterans Enterprise (CVE) (4) include socio-economic status to identify business as being an SDVOSB, VOSB, SB, Woman Owned, etc. and (5) any other pertinent company documentation. The response date to this Sources Sought notice is March 17, 2020 at 1630 EST. This market research is for informational and planning purposes only to determine if a SDVOSB or VOSB set-aside is appropriate. This is not a solicitation and does not obligate the Government to issue a solicitation. Please be advised the Government will not pay any costs for responses and information submitted. Electronic submissions are acceptable via cory.dionne@va.gov. This announcement constitutes an official Request for Information (RFI) as defined by FAR 15.201(e). RESULTS INFORMATION: Respondents will not be notified of the results of the evaluation. Firms responding to this sources sought announcement, who fail to provide ALL of the required information requested, will not be used to help the Government make the acquisition decision, which is the intent of this sources sought announcement.