Inactive Total Small Business Set-Aside (FAR 19.5)

Acquisition Description: This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Fe... Acquisition Description: This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04, January 30, 2022. The North American Industry Classification System (NAICS) code for this procurement is 334310, Audio and Video Equipment Manufacturing, with a small business size standard of 750 employees. The combined synopsis/solicitation number is RFQ-NIAID-2131464-V2 and this is issued as a Request for Quotes (RFQ), under Brand Name (considered limited source restriction) for some items and Brand Name or Equal (considered full and open competition) for other items. Note, this RFQ is substantially similar to and is essentially a revision of RFQ-NIAID-2131464, with several changes implemented to reduce bidder confusion (see below). This requirement IS a TOTAL SET-ASIDE for small business. Vendors can qualify under either one or both of these NAICS codes to meet the small business classification: 334310, Audio and Video Equipment Manufacturing, with a small business size standard of 750 employees 334111, Electronic Computer Manufacturing, with a small business size standard of 1250 employees BRAND NAME: NIAID requests responses from qualified sources capable of providing the requirements as outlined. To be considered for award, vendors must provide the exact brand and model number of the product from the required brand-name manufacturer. BRAND NAME OR EQUAL: NIAID requests responses from qualified sources capable of providing the requirements as outlined. To be considered for award, vendors of “equal” products, including “equal” products of the brand-name manufacturer, must meet the criteria for the salient characteristics of the items specified below. If providing an equal product(s), please supply descriptive data for evaluation purposes to determine the validity of how it is an EQUAL. Project Description: The National Institute of Allergy and Infectious Diseases' (NIAID) Operations and Engineering Branch (OEB) of the Office of Cyber Infrastructure and Computational Biology (OCICB) (collectively “Program”) manages and develops the technology infrastructure that supports Intramural research, Extramural investments and Administrative management. OEB services 4000+ end users in more than 20 locations throughout the United States. Infrastructure services provided by OEB are maintained and used 24 hours a day, 7 days a week. Services include applications hosting, audio/visual engineering, data base administration, data center operations, enterprise storage, high performance computing, platform management, networking and security, remote access, server development, unified communications, workstation configuration and management. Many of the OCICB AudioVisual (AV) Team’s equipment need replacement as they can no longer be serviced. For example, the existing Crestron equipment models used by OCICB have not been available for purchase since early 2017 and have not been serviceable since then. NIAID OCICB-AV Team no longer has any more inventory available to replace, swap, or service these components. Thus, new replacement Information Technology (IT)/Audio Visual (AV) equipment is required. Requirements: Brand Name Restriction items: Brand: Evertz; Description: Fanless Standalone AV Gateway encapsulates 4096x2160p @ 60 Hz video, audio, USB 2.0 ; Part Number: UXP-TRS4KQ-2U ; Qty: 4 Brand: Evertz; Description: Fanless Standalone AV Gateway encapsulates 4096x2160p @ 60 Hz video, audio; Part Number: UXP-TRS4KQ-2; Qty: 4 Brand: Evertz; Description: Standard rack mountable 19” W 3RU Low Noise Option; Part Number: 7800FR–QT; Qty: 1 Brand: Evertz; Description: Modular AV Gateway with USB; Part Number: UXP-TRM4K; Qty: 6 Brand: Evertz; Description: SFP+, 1000 BASE-T RJ45, 100m; Part Number: UXP-SFP2-1G-T; Qty: 14 Brand: Evertz; Description: Session Manager; Part Number: NUC-AV-100; Qty: 1 Brand: Crestron; Description: Control System Processor; Part Number: MC4 - 6510820; Qty: 1 Brand: Crestron; Description: Portable 7" Touch Panel - White; Part Number: TS-770-W-S - 6510823; Qty: 1 Brand: Crestron; Description: Occupancy Sensor, Dual Technology Network Occupancy Sensor, POE Powered, 2,000 sq. ft coverage, Ceiling Mounted; Part Number: CEN-ODT-C-POE - 6510948; Qty: 1 Brand: Crestron; Description: 7in. Room scheduling touch screen white smooth; Part Number: TSS-770-W-S; Qty: 1 Brand: Crestron; Description: Active Converter Cable, USB-C™ to HDMI®, 18 Gbps, 6 ft (1.8 m); Part Number: CBL-4K-USBC-HD-6; Qty: 1 Brand: Crestron; Description: Active Converter Cable, Mini DisplayPort to HDMI®, 18 Gbps, 6 ft (1.8 m); Part Number: CBL-4K-MDP-HD-6; Qty: 1 Brand: Crestron; Description: Active Converter Cable, DisplayPort to HDMI®, 18 Gbps, 6 ft (1.8 m); Part Number: CBL-4K-DP-HD-6; Qty: 1 Please cross reference this list with the Bill of Materials (BOM) attached. Brand Name or Equal items: A Brand Name or Equal (full and open competition) is appropriate for the rest of the items that are not Crestron or Evertz branded in this acquisition as long as they meet the technical specifications (eg, of being equal in capability) to the listed brand. See Bill of Materials (BOM) for the full list of items. The requirements of this RFQ under RFQ-NIAID-2131464-V2 is substantially similar to and is essentially a revision of RFQ-NIAID-2131464, with the following changes implemented to reduce bidder confusion: 1. Removal of the requirement for the custom furniture item (eg, Middle Atlantic C5 Credenza item) 2. Addition of several equipment part numbers for clarification and/or comparison purposes Place of Performance or Delivery: NIAID 5601 Fishers Lane Room 6A17 Attn: Alan Rea Rockville, MD 20852 FOB: Destination The government intends to award a firm fixed price purchase order to the responsible contractor as a result of this RFQ that will include the terms and conditions set forth herein. By submitting an offer in response to this RFQ, confirms acceptance that the government terms and conditions will prevail over the award. The award will be based on the following: the capability to meet the brand name requirement and price. Submission shall be received not later than August 08, 2022 @ 4:00 PM EST. The questions deadline is August 03, 2022 @ 4:00 PM EST. Offers may be e-mailed to Lu Chang at , Offers shall include RFQ number in the subject line (RFQ-NIAID-2131464-V2). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All responsible sources may submit an offer that will be considered by this Agency. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Lu Chang at . ________________________________________________________________________________________________________ By submitting a response to this posting, your facility is accepting that the following Government Terms and Conditions shall prevail over the purchase order award: The following FAR provisions apply to this acquisition: 52.211-6 BRAND NAME OR EQUAL (AUG 1999) (a) If an item in this solicitation is identified as “brand name or equal,” the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that “equal” products must meet are specified in the solicitation. (b) To be considered for award, offers of “equal” products, including “equal” products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications. (c) The Contracting Officer will evaluate “equal” products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an “equal” product, the offeror shall provide the brand name product referenced in the solicitation. 52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.212-1 Instructions to Offerors Commercial Items (NOV 2021) FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (NOV 2021) FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (Jun 2020) FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) FAR 52.204–26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) The following FAR contract clauses apply to this acquisition: 52.252-2 -- Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/vffara.htm FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2018) FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (JAN 2022) *The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting. FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) Health and Human Services Acquisition Regulations (HHSAR) The following additional Health and Human Services Acquisition Regulations (HHSAR) clauses are applicable to this requirement, copies are available from http://www.hhs.gov/policies/hhsar/: Provisions 352.239-73 Electronic and Information Technology Accessibility Notice (December 18, 2015) Clauses 352.203-70 Anti-Lobbying (December 18, 2015) 352.208-70 Printing and Duplication (December 18, 2015) 352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015) 352.239-74 Electronic and Information Technology Accessibility (December 18, 2015) The following additional provisions and clauses are applicable to this requirement and provided in full text as Attachments: FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018) FAR 52.212-1 Instructions to Offerors-Commercial Items (Jul 2021) (Tailored) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Feb 2021) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Sep 2021) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov). Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.