Inactive Total Small Business Set-Aside (FAR 19.5)

COMBINED SYNOPSIS / SOLICITATION WORKFORM (1) Action Code: Combined Synopsis/Solicitation (2) Date: 2/15/2022 (3) Year: 2022 (4) Contracting Office Zip Code: 20892 (5) Project Service Code: J066 - MAI... COMBINED SYNOPSIS / SOLICITATION WORKFORM (1) Action Code: Combined Synopsis/Solicitation (2) Date: 2/15/2022 (3) Year: 2022 (4) Contracting Office Zip Code: 20892 (5) Project Service Code: J066 - MAINT/REPAIR/REBUILD (6) OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (7) Contracting Office Address: 6710B Rockledge Drive Bethesda, MD 20892 (8) Subject/Title: Procurement of a Maintenance Contract for Freezers/Refrigerators, Incubators, and Shakers (9) Proposed Solicitation Number: NICHD-22-046 (10) Closing Response Date: 2/23/2022 (11) Contact Point: Amber Harris (12) Contract Award and Solicitation Number: TBD (13) Contract Award Dollar Amount: TBD (14) Contract Line Item Number(s): TBD (15) Contractor Award Date: TBD (16) Contractor Name: TBD (17) Description: (Background) (i) “This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.” (ii) The solicitation number is NICHD-22-046 and the solicitation is issued as a request for quote (RFQ). (iii) The solicitation document, the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 effective January 30, 2022. (iv) The associated NAICS code is 811219, Analytical Laboratory Instrument Manufacturing, and the small business size standard is $22.0. The acquisition is being conducted in accordance with the procedures of FAR Part 12 and FAR Part 13. (v) The Contractor Requirements are listed below: 1.0 PURCHASE ORDER TITLE Procurement of a Maintenance Contract for Freezers/Refrigerators, Incubators, and Shakers 2.0 BACKGROUND Freezers and incubators are of vital importance for our work at the National Institutes of Diabetes and Digestive and Kidney Diseases. Without this equipment, we cannot fulfill the mission of the Institute to conduct and support medical research and research training to improve people’s health and quality of life. It is thus, imperative to have this equipment functional at any time. To ensure optimal functioning of the freezers and incubators, regular maintenance is required. The requested service agreements will guarantee that this indeed will take place. 3.0 OBJECTIVE The objective of this request is to procure maintenance agreements for the freezers and incubators listed on the contract that will, at regular intervals, receive preventive maintenance. This will reduce the chance that valuable material and biological specimens will be lost. In addition, the chance that valuable time, reagents, and samples will be lost during ongoing experiments will be minimized. For some equipment, the contract will, in case of failure, provide 24 hours service as well as loaner equipment. 4.0 SALIENT / REQUIRED FEATURES AND SPECIFICATIONS The freezers and incubators listed on the contract will, at regular intervals, receive preventive maintenance. This will reduce the chance that valuable material and biological specimens will be lost. In addition, the chance that valuable time, reagents, and samples will be lost during ongoing experiments will be minimized. For more critical equipment, they will receive same day service, free labor and replacement parts. This will ensure that in case of failure, the equipment will be operational as soon as possible, minimizing the chance that expensive reagents and unique biological samples will be lost. Several incubators and freezers contain mission critical, irreplaceable samples and for those twenty-four hours, daily service, including weekends and holidays, will be provided. 5.0 TASKS AREAS Independently, and not as an agent of the Government, the contractor shall perform all of the detailed Task Areas listed below: 5.1 Task Area 1 – Delivery timelines will be twice a year. All supplies and parts should be covered under the preventative maintenance, silver and gold level contracts. Task Area 2 – Shipping instructions are not required. Task Area 3 – The vendor will keep the equipment maintained by the factory recommended service dates. Emergency calls for service, if necessary, will be made utilizing a separate PO. Additionally, same day service including weekends and holidays will be needed in addition to unlimited phone and email support, free labor, and replacement parts. Task Area 4 – Maintenance requirements are required twice a year or on an as-needed basis with emergencies. 6.0 PURCHASE ORDER TYPE This Purchase Order is to be a firm fixed price. 7.0 INSPECTION AND ACCEPTANCE Inspection and acceptance will be performed at the place of installation - National Institutes of Health, NIDDK, 9000 Rockville Pike, Maryland 20892. (vi) Period of Performance: Base Year: March 1, 2022 – February 28, 2023 Option Year 1: March 1, 2023 – February 28, 2024 Option Year 2: March 1, 2024 – February 28, 2025 Option Year 3: March 1, 2025 – February 28, 2026 Option Year 4: March 1, 2026 – February 28, 2027 (viii) The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition. (vii) The provision at FAR clause 52.212-2, Evaluation – Commercial Items, is applicable. Award will be made to the contractor providing the most advantageous quote to the Government. Technical factors and price considered. Specifically, the following technical factors will be evaluated: i. The award will be made to the contractor who provides the most advantageous quote to the Government and will be evaluated via a comparative analysis of the quotes provided, technical factors and price considered. The technical factors are as follows: • We will need same day service including weekends, holidays and unlimited phone and email support, free labor, and replacement parts. This will ensure that, in case of failure, the equipment will be operational as soon as possible to minimize the chance that expensive reagents and unique biological samples will be lost. • All supplies should be covered under the preventive maintenance, silver and gold contracts. This will allow the upkeep of the refrigerators/freezers, incubators and shakers. ii. The Contracting Officer will make a price reasonableness determination on technically acceptable quotes. (x) FAR clause 52.212-3, Offeror Representations and Certifications – Commercial Items, is applicable. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (p) of this provision. (xi) FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition. (xii) FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition. Including the following clauses and Prohibitions: i. 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644) ii. 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)) iii. 52.219-28, Post Award Small Business Program Representation iv. 52.222-3, Convict Labor (June 2003) (E.O. 11755). v. 52.222-21, Prohibition of Segregated Facilities vi. 52.222-26, Equal Opportunity vii. 52.222-36, Equal Opportunity for Workers with Disabilities viii. 52.222-50 Combating Trafficking in Persons ix. 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving x. 52.225-1, Buy American—Supplies xi. 52.225-13, Restrictions on Certain Foreign Purchases Additional Clauses: i. 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332) ii. 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67). (xiii) Additional Contract Requirements: None (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable. (xv) Offers shall be submitted via email to amber.harris@nih.gov (18) Place of Contract Performance: National Institute of Health, NIDDK 8 Center Drive Bethesda, MD 20892 (19) Set-aside Status: This requirement is set aside for small business.