Inactive

THE SUBMISSION DATE FOR THIS COMBINED SYNOPSIS/SOLICITATION IS EXTENDED TO FRIDAY, AUGUST 19, 2022 AT 12;00 PM EST. The Department of Health and Human Services (HHS), National Institutes of Health (NI... THE SUBMISSION DATE FOR THIS COMBINED SYNOPSIS/SOLICITATION IS EXTENDED TO FRIDAY, AUGUST 19, 2022 AT 12;00 PM EST. The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Laboratory of Pathology requires one (1) Brand Name Hamamatsu NanoZoomer S360 high-throughput digital slide scanner. This is a Combined Synopsis/Solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice, and shall be processed in accordance with FAR Part 13.5 – Simplified Procedures for Certain Commercial Products and Commercial Services. This announcement constitutes the only solicitation that will be provided in relation to the stated need contained herein. This solicitation, 75N91022Q00155, is issued as a request for quote (RFQ) and includes applicable provisions and clauses in effect through FAR Federal Acquisition Circular (FAC) 2022-06 (05/26/2022). BACKGROUND The NCI Laboratory of Pathology is seeking to purchase a high-throughput digital slide scanner that will be used alongside two (2) Hamamatsu NanoZoomer s210 scanners and one (1) Hamamatsu s60 scanner. As laboratory volumes increase, global shortages in laboratory personnel continue to rise, minimizing training opportunities for resident pathologists and pathology fellows. The NanoZoomer S360 will assist in providing the foundation for the digital pathology process that will be used to perform image analysis on patient tissue to assist with training and standardizing diagnostic processes. This tool will aid pathologists in providing a more accurate diagnosis to clinicians within the NIH and organizations around the globe. TYPE OF ORDER This is a Firm Fixed-Price Purchase Order. PURCHASE ORDER REQUIREMENTS The Contractor shall provide the following: ITEM - DESCRIPTION - PRODUCT NUMBER - QUANTITY 1 - "NanoZoomer S360 BF KIT" - C13220-01-BF-KIT - 1 QTY 2 - "NDP INSTALLATION – HT BRIGHTFIELD, INC - UP TO 4 HRS TRAINING" - NDP-INST-HT-BF - 1 QTY 3 - "S360 - Extended Warranty - Gold" - WSICO-4312-000 - 1 QTY 4 - Shipping DELIVERY / INSTALLATION Delivery shall be within sixty (60) calendar days of the Purchase Order award. The Contractor shall coordinate delivery and tracking information with the NCI Contracting Officer Representative (COR) and/or Technical Point of Contact (TPOC) with tracking information to anticipate delivery to the best extent possible. All shipping/handling (including FOB) and delivery/installation fees shall be included in the quote. Upon delivery, the Contractor shall notify the COR and TPOC to schedule the installation date and time which shall occur within 14 calendar days after delivery. Installation shall be performed by, or under the direct supervision of, an Original Equipment Manufacturer (OEM) certified operator. The Contractor shall deliver and install the equipment at the following address: 10 Center Drive Building 10; Rm 2S259 Bethesda, MD 20892 Pursuant to FAR clause 52.212-4, all work described in this SON is subject to final inspection and acceptance by an authorized representative of the Government. The authorized representative of the Government is the COR, who is responsible for inspection and acceptance of all deliverables by the Contractor. COR: TBD at award TPOC: TBD at award SPECIAL DELIVERY INSTRUCTIONS DUE TO COVID-19 Due to the current COVID-19 pandemic, please pay close attention to the following delivery instructions and ensure that sufficient information is included in the quote to be considered for an award. Please be aware that due to the fluidity of the existing pandemic, instructions may be updated as needed after award. All quotes must include confirmation that equipment is or will be available for delivery by the due date indicated in this section. Quoters must confirm: Willingness to store or hold equipment until NCI is ready to accept the equipment at no additional cost. The equipment will not be sold to another company in the event NCI is not ready to accept delivery due to unanticipated changes related to COVID-19. The vendor must communicate with COR/TOPOC and follow their instructions to ensure that delivery and installation is completed flawlessly. The delivery address and COR’s information shall be included as part of the order/shipping label. TRAINING The Contractor shall provide training within fourteen (14) calendar days after equipment installation for eleven (11) pathologists, nine (9) residents, and six (6) technical personnel. All training expenses, including materials and or travel expenses shall be included in the quoted price. WARRANTY The Contractor shall warrant that any instruments, equipment, components, or other supplies (“Supplies”) procured by this purchase are free of defects in design, material, or manufacture for a period of twenty- four (24) months from date of installation. The Contractor shall warrant that all consumables or expendable parts are free of defects in design, material, or manufacture for a period of at least 90 calendar days from date of acceptance by the Government. Supplies which are repaired or replaced shall be warranted for the remainder of the initial warranty period or for 90-days – whichever is greater. Warranty related service shall be performed by OEM qualified service representatives that are familiar with the unique proprietary hardware to ensure correct functioning of the system including validation, sensitivity, specificity, and minimal downtime. PAYMENT Payment shall be made once, in full, upon delivery, inspection, and acceptance by the Government. Payment authorization requires submission and approval of invoices to the COR, TPOC, Purchasing Agent (PA), and NIH OFM, in accordance with the attached payment provisions. CONTRACT CLAUSES FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS (MAY 2022) FAR 52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far FEDERAL ACQUISITION REGULATION (FAR) – CLAUSES INCORPORATED BY REFERENCE: Clause No. Title FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-19 Incorporated by Reference of Representations and Certifications (DEC 2014) FAR 52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services. (NOV 2021) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021) FAR 52.247-35 F.O.B Destination, Within Consignee’s Premises (APR 1984) HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) – CLAUSES INCORPORATED BY REFERENCE: Clause No. Title HHSAR 352.203-70 Anti-Lobbying (DEC 2015) HHSAR 352.208-70 Printing and Duplication (DEC 2015) HHSAR 325.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (DEC 2015) HHSAR 352.227-70 Publications and Publicity (DEC 2015) HHSAR 352.237-74 Non-Discrimination in Service Delivery (DEC 2015) (END OF CONTRACT CLAUSES) SOLICITATION PROVISIONS FAR 52.204-24 Representations Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation. (OCT 2020) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2022). FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) FEDERAL ACQUISITION REGULATION (FAR) – PROVISIONS INCORPORATED BY REFERENCE: Provision No. Title FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-22 Alternative Line-Item Proposal (JAN 2017) FAR 52.229-11 Tax on Certain Foreign Procurements (JUN 2020) (END OF PROVISIONS) SUBMISSISON INSTRUCTIONS / EVALUATION GENERAL INSTRUCTIONS This Request for Quotation (RFQ) does not commit the Government to pay any cost for preparation and submission of a quote. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. By submitting a quote in response to this solicitation, it is understood that your firm’s quote shall become a part of the official contract file. The Government is not responsible for locating or securing any information which is not identified in said quote. QUESTIONS If there are questions regarding this requirement, please submit your inquiries immediately via email but no later than Tuesday, August 09, 2022, by 12:00 PM Eastern Standard Time to the points of contact listed below: Name: Miguel Diaz, Contracting Officer Email: miguel.diaz@nih.gov Note: Questions submitted by a method other than email will not be accepted. Any questions received after the specified cut-off time and date above will not be accepted or answered unless at the Contracting Officers discretion is deemed necessary. Additionally, all questions and answers of common interest will be provided to all prospective offerors via an amendment to the SAM.gov posting. All email inquiries must have the Solicitation number “75N91022Q00155” included in the subject line. QUOTATION SUBMITTAL Quotations submitted in response to this solicitation must be submitted via email no later than Friday, August 19, 2022, by 12:00 PM Eastern Standard Time to the points of contract listed below: Name: Miguel Diaz, Contracting Officer Email: miguel.diaz@nih.gov All quotations shall provide enough information for the Government to conduct a thorough evaluation of the quotes provided, and the quoters ability to fulfill the stated needs within this Request for Quote. At a minimum all quotes shall include in the following Cover letter including: Federal Tax Identification Number (TIN); Unique Entity Identifier (UEI); Cage Code; Business size and designation (i.e., Small, Other than Small); The applicable solicitation number for which the quote is provided; Point of Contact Information for individuals authorized to commit on behalf of their organization. Including name, address, and telephone number of the offeror; "Remit to" address, if different than mailing address; Include a statement to the effect that pricing is firm for a period of at least 60 days from the date of receipt thereof by the Government. Pricing and discount terms; Acknowledgement of Solicitation Amendments; Terms of any Express Warranty; A completed copy of the representation and certifications at Federal Acquisition Regulation (FAR) 52.212-3. See FAR 52.121-3 (b)(1)&(2) if currentSAM.gov representations and certifications do not conflict with the quoted requirement, please include a statement to that effect; A technical description of the items being offered. Note: It’s the Quoter’s responsibility to read the RFQ and all related documents carefully. Additionally, it is the Quoter’s responsibility to ensure/verify the Government receives its submission on or before the date/time specified above. The Government reserves the right to not accept any late quotes, any quote that does not provide items requested, or quotes that do not conform to the requirements of the Request for Quote. Please do not wait until the deadline to submit your quotation. Quotes submitted by any other means other than email will not be accepted. All email submittals must have the Solicitation number “75N91022Q00155” included in the subject line. BASIS FOR AWARD AND EVALUATION The purchase order will be awarded to the firm that submits the Lowest Price Technically Acceptable (LPTA) quotation. A technically acceptable quote is one in which the quoter(s) complies with the Statement of Need (SON) and does not take exception, nor object to any of the terms of the RFQ. Quotes that are not technically acceptable will not be considered for award. Award will be made on an all or none basis. Evaluation and award will be conducted in accordance with the requirements set forth in FAR 13.106. The technical evaluation will be a determination based on information furnished by the Quoter. The Government is not responsible for locating or securing any information which is not identified in the quotation. The Government intends to evaluate quotations and make a single award. As such, quotations should contain the quoter’s best terms from a price and technical standpoint. However, the Government reserves the right to request quote revisions that seek additional price discounts, provide revisions to the technical quotes, or for clarifications on aspects of the quote. In the event quote revisions are requested, the Government will not necessarily be seeking revisions/clarifications from all quoters. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.