Inactive Total Small Business Set-Aside (FAR 19.5)

Re-solicitation 100% set-aside for small business The Indian Health Service Lockport Service Unit has a requirement for a contactor to provide quarterly deep cleaning of the Lockport service unit and ... Re-solicitation 100% set-aside for small business The Indian Health Service Lockport Service Unit has a requirement for a contactor to provide quarterly deep cleaning of the Lockport service unit and backup janitorial services when Lockport’s Custodial worker is off on holiday, or when they call in sick. 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2. The Solicitation number of this Request for Quote (RFQ) is 285-21-RFQ-0026 3. The solicitation document, incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04, dated January 25, 2021. 4. This is a combined synopsis/solicitation is 100% set aside for Small Business. The associated North American Industry Classification System code (NAICS) code is 561720, Janitorial Services, and the size standard is $19.5 million. 5. Products and services to be provided by the contactor Contractor shall serve as a backup janitorial services when Lockport’s Custodial worker is off on holiday, or when they call in sick. Contractor must be able to arrive with the same day notice. Contractor will also provide Lockport with a quarterly deep cleaning of the facility. Contractor will provide the supplies for the deep cleaning service. Period of performance Base Year: Award - September 30, 2022 Option Year 1: November 1, 2022 - September 30, 2023 Option Year 2: November 1, 2023 - September 30, 2024 Option Year 3: November 1, 2024 - September 30, 2025 Option Year 4: Novemberf 1, 2025 - September 30, 2026 6. Description of requirements Cleaning duties include but are not limited to Floors 1. All tile floors will be swept and mopped each day. 2. All carpeting and runner mats will be vacuumed each day. 3. Special attention will be paid to edges and corners of all tile and carpeted areas. *Shampooing when needed. Dusting 1. All tops of cleared desk, tables and file cabinets will be dusted each day. 2. All other horizontally flat surfaces such as mini blinds, window ledges, book shelves, etc will be dusted weekly. 3. All high dusting such as door sashes, ledges, and moldings will be dusted monthly. 4. Remove smudges, marks, etc. from walls and doors as needed. Restroom Care 1. All toilets and urinals will be cleaned and disinfected each day. 2. All sinks and mirrors will be washed each day. 3. Floors will be swept and mopped with a germicidal cleaner each day. 4. Stalls, walls and baseboards will be spot cleaned each day and washed monthly. 5. Soap dispensers will be filled as required. 6. Toilet tissue and paper towel dispensers will be filled as required. Exam and Operatories & Lab Rooms 1. All exam, Operatories and lab floors will be swept and damp mopped (Dental will only be swept and mopped) 2. All sink and countertops will be wiped down with a disinfectant cleaner. 3. All equipment and chairs will be wiped down each day with a disinfectant cleaner. 5. Soap dispensers will be filled as required. 6. Paper towel dispensers will be filled as required. Glass 1. Entrance glass doors will be cleaned inside and outside each day. 2. All interior glass and partitions will be spot cleaned as needed. Kitchen Area 1. Floors will be swept and damp mopped each day. 2. All counters, tables and chairs will be wiped down and cleaned each day. 3. Sinks will be cleaned and sanitized each day. 4. Damp wipe interior of microwave each day. 5. Soap dispensers will be filled as required. 6. Paper towel dispensers will be filled as required. G. Waste Material 1. All waste material will be collected and placed in a dumpster each day. 2. All trash cans will be emptied each day and liners will be replaced as needed. Miscellaneous 1. Water fountains will be cleaned and disinfected. 2. All telephones will be cleaned and disinfected 3. Air conditioning/heater vents will be cleaned and dusted 4. Training room w/ Kitchen will be cleaned as needed. 5. Exercise room and equipment will be cleaned and wiped down as needed. Lobby and Waiting Rooms All equipment and chairs will be wiped down each day with a disinfectant cleaner. All High touch areas will be wiped down hourly with a disinfectant cleaner. (Door handles, front desk reception, knobs, light switches) 7. Performance shall be within 15 days of date of award. 8. The Contractor shall submit invoice after services received. A complete invoice with all required back-up documentation shall be sent, electronically via e-mail or by regular postal mail to: a. Contract Specialist* (CS): Paul Carr, Paul.Carr@ihs.gov. Indian Health Service, Nashville Area, 711 Stewarts Ferry Pike, Nashville, TN 37214 b. Contracting Officer’s Representative (COR): Jennifer Tonemah, Jennifer.tonemah@ihs.gov, Lockport IHS Health Center, 150 Professional Parkway, Lockport, NY 14094 c. Accounting Tech., Brianne Denson, Brianne.denson@ihs.gov, Indian Health Service, Nashville Area, 711 Stewarts Ferry Pike, Nashville, TN 37214 * No other non-invoice related documents (i.e. deliverables, reports, balance statements) shall be sent to the CS. Failure to submit directly to the offices listed above will delay prompt payment of your invoice. For invoices submitted by email: the subject line of your email invoice submission shall contain the contractor name, contract/order number, and invoice number (e.g. Company Name, Contract HHSIXXXXX, Invoice #123). The Contractor shall send one email per contract/order after completion. The email may have multiple invoices for the contract. Invoices must be in one of the following formats: PDF, TIFF, or Word. No Excel formats will be accepted. The electronic file cannot contain multiple invoices; example, 10 invoices requires 10 separate files (PDF, TIFF, or Word). 9. Provision 52.212-1, Instructions to Offerors – Commercial (OCT 2018), applies to this acquisition. 9.1. Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Items: Offerors are to e-mail complete quotes to paul.carr@ihs.gov no later than date required by notice posted on GPE. All provisions and clauses applicable to this solicitation can be viewed in full text using the following web addresses: http://www.acquisition.gov/far/index.html 9.2. Note, unless exempt per Federal Acquisition Regulation [FAR] Part 4.11, all contractors must be registered and have an active registration in the System for Award Management (SAM) to be considered for an award against this solicitation. SAM combines data that was formerly contained in the Central Contractors Registration (CCR) and Online Representation and Certifications (ORCA) systems. For information please review the SAM website at https://www.sam.gov. A Data Universal Numbering System (DUNS) number is utilized for registration. To register go to https://www.acquisition.gov. 10. A comparative evaluation will be conducted in accordance with FAR Part 13.106-2(b)(3) to determine the best value. 11. Offers shall include a completed copy of the provisions FAR 52.212-3 Offeror Representation and Certifications – Commercial Items (OCT 2018) with their offer. This is available electronically at the following address: http://www.acquisition.gov/far/index.html 12. The following FAR clauses incorporated by full text 12.1. 1452.280-1 Notice of Indian small business economic enterprise set-aside. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. 12.2. 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html THE FOLLOWING FAR AND HHSAR CLAUSES APPLY: 52.203-6 Restriction on Subcontractor Sales to the Government JUNE 2020 52.204-7 System for Award Management OCT 2018 52.204-8 Annual Representations and Certifications MAR 2020 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.212-1 Instructions to Offerors—Commercial Items JUN 2020 52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items JAN 2021 52.215-5 Facsimile Proposals OCT 1997 52.217-8 Option to Extend Services NOV 1999 52.222-3 Convict Labor JUNE 2003 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUL 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-free Workplace MAY 2001 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.227-14 Rights in Data-General. MAY 2014 52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-3 Payments under Personal Services Contracts APR 1984 52.232-33 Payment by Electronic Funds Transfer—System for Awards Management OCT 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.237-3 Continuity of Services JAN 1991 52.237-7 Indemnification and Medical Liability Insurance JAN 1997 52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay of Work APR 1984 52.245-1 Government Property JAN 2017 52.249-12 Termination (Personal Services) APR 1984 352.215-70 Late Proposals and Revisions JAN 2006 352.223-70 Safety and Health JAN 2006 352.224-70 Privacy Act JAN 2006 352.270-2 Indian Preference APR 1984 352.270-3 Indian Preference Program JAN 2006