Inactive Total Small Business Set-Aside (FAR 19.5)

April 19, 2022 Posting: The purpose of this posting is to answer questions submitted. There are no changes in the requirement or time and date which quotes are due. Section 2.2 The contractor shall be... April 19, 2022 Posting: The purpose of this posting is to answer questions submitted. There are no changes in the requirement or time and date which quotes are due. Section 2.2 The contractor shall be self-sufficient in the ability to prepare, deliver, and maintain proper temperatures for all food. The contractor shall be responsible for proper cleaning along with proper handling and storage of all items used for consumption and/or service. QUESTION 1: Does the government require the contractor to set-up food upon delivery? ANSWER 1: NO QUESTION 2: Does the government require the contractor to serve the meal to attendees on-site? ANSWER 2: NO QUESTION 3: Does the government require the contractor to clean upon the completion of the meal service? ANSWER 3: No Section 8.1 The contractor shall furnish paper goods, meal containers to package meals. (To clarify the government wants meals delivered individually not a catered meals service) QUESTION 1: Does the government require the contractor to deliver food in individual single-serve packages? ANSWER 1: YES QUESTION 2: Does the government require the contractor to deliver food in full-size sheet pans? ANSWER 2: No, individual packages. QUESTION 3: Will the government set-up the meals once delivered by the contractor? ANSWER 3: No QUESTION 4: Will the government serve the meals once delivered by the contractor? ANSWER 4: Yes QUESTION 5: Will the government be responsible for clean-up of the meal service upon completion? ANSWER 5: Yes -------END OF Posting April 19, 2022------ 1. GENERAL INFORMATION: A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The 91st Cyber of the Virginia Army National Guard (VaARNG is seeking to purchase high quality, hearty and filling Breakfast and Lunch during Individual Drill Training weekends (IDT) for period of 14 May 2022 to 30 September 2022. With option year one 01 October 2022 to 30 September 2023. Option year two 01 October 2023 to 30 September 2024. See 91st Cyber drill count chart for location and meal counts. Service is requested at the following location: 6105 Goethals Road Fort Belvoir, VA 22060 and for October drill 18272 AP Hill Drive, Bowling Green Va. C. The Government will award a Firm Fixed-Price Contract(s) resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 311991, (Perishable Food Manufacturing). The Product Service Code (PSC) is 8970, (Composite Food Packages) with a business size standard of 500 employees. This requirement is a 100% Small Business Set-A-Side solicitation and only qualified offerors may submit quotes. This solicitation document, and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04, dated January 30, 2022. D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation. E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions. F. Interested vendors agree to hold the prices in its quote firm for 60 calendar days from the date specified for the closing of this RFQ. G. The anticipated award date for this action is April 28, 2022. H. FUNDS ARE NOT CURRENTLY AVAILABLE. NO AWARD WILL BE MADE AS A RESULT OF THIS SOLICITATION UNTIL WHICH TIMES FUNDS BECOME AVAILABLE. 2. COMMUNICATION WITH THE GOVERNMENT: A. Questions: Submit written questions via email ONLY to contract specialist LT Noel Robleto at noel.a.robleto.civ@army.mil. No phone calls will be accepted. Questions will be received until April 15, 2022, no later than 11:00 a.m. Eastern Standard Time (EST). B. Administrative Information: 1. Contracting Officer: Rebecca Fowler: rebecca.l.fowler6.civ@army.mil 2. Contract Specialist: LT Noel Robleto: noel.a.robleto.civ@army.mil 3. BASIS FOR AWARD: A. The Government intends to award to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the Statement of Work (SOW) for the items requested. B. Award will be made on a lowest priced technically acceptable basis. Sample meal menus and food temperature plans will be evaluated to ensure the minimum requirements of the SOW can be met. Past performance will be evaluated based on relevancy, recency and performance. Multiple awards will not be made. C. In order to be considered for an award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible to ensure the representations, and certifications in their SAM registration are accurate and current. 4. ADDENDUM to 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021) A. Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated quote via e-mail to: noel.a.robleto.civ@army.mil with the solicitation number (W912LQ-22-Q-0011) in the subject block, by April 22, 2022 no later than 2:00 PM EST. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NON-RESPONSIVE for further consideration for the solicitation and award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission: 1. Signed and completed Information Sheet (attachment 1) 2. Signed and completed 52.204-24 & 52.204-26, 52.212-3, and 252.204-7016 & 7017 (attachment 2). 3. Pricing for all contract line item numbers (CLINS). Vendors may submit an alternate pricing schedule. However, each requirement must be identified as a priced requirement. The alternate price schedule shall be clear as the government will not make any assumptions and award may be made without discussions. 4. Sample Meal Menus a. One sample two day menu for Inactive Duty Training (IDT) illustrating the lunch meals to be provided on drill weekends. b. Sample 14 day menus for Annual Training (AT) illustrating the lunch meals to be provided during an approximate two week period. 5. Food Temperature Plan 6. Past Performance-Submit at least three (3) references for the same or similar work completed in the past eighteen (18) months with government or commercial entities. The following information shall be submitted with each reference: Customer Name (if a government customer, provide the government contract number) Customer point of contact including telephone and email address Date work was performed 7. Pricing Schedule Item Number Short Description Quantity Unit price Extend Price 0001 Lunch Meal May 14-15 2022 220 0002 Lunch Meal June 04-05 2022 220 0003 Lunch Meal 123rd & 124th July 09-24 160 0004 Lunch Meal 91st July 09-24 400 0005 Lunch Meal Aug 13-14 2022 220 0006 Lunch Meal Sept 10-11 2022 220 Option Year 1 1001 Breakfast Meal 21-22 Oct 2022 190 1002 Lunch Meal 21-22 Oct 2022 220 1003 Lunch Meal 12-13 Nov 2022 220 1004 Lunch Meal 8-9 Jan 2023 220 1005 Lunch Meal 5-6 Feb 2023 220 1006 Lunch Meal 5-6 Mar 2023 220 1007 Lunch Meal 2-3 April 2023 220 1008 Lunch Meal 14-15 May 2023 220 1009 Lunch Meal 4-5 June 2023 220 1010 Lunch Meal 9-10 July 2023 220 1011 Lunch Meal 13-14 Aug 2023 220 1012 Lunch Meal 10-11 Sept 2023 220 Option Year 2 2001 Breakfast Meal 21-22 Oct 2023 190 2002 Lunch Meal 21-22 Oct 2023 220 2003 Lunch Meal 12-13 Nov 2023 220 2004 Lunch Meal 8-9 Jan 2024 220 2005 Lunch Meal 5-6 Feb 2024 220 2006 Lunch Meal 5-6 Mar 2024 220 2007 Lunch Meal 2-3 April 2024 220 2008 Lunch Meal 14-15 May 2024 220 2009 Lunch Meal 4-5 June 2024 220 2010 Lunch Meal 9-10 July 2024 220 2011 Lunch Meal 13-14 Aug 2024 220 2012 Lunch Meal 10-11 Sept 2024 220 Due to the current rise in positive COVID19 cases and the Health Protection Conditions it may be necessary for the Virginia Army National Guard (VAARNG) to cancel a training event after award. Any cancellation costs, with cancellation dates, which may be incurred should it be necessary to cancel the event after award, shall be submitted with the quote. For example: Costs associated with a cancellation more than 14 days prior to the event may differ from associated costs should cancellation occur 5 days prior to the event. Conditions associated with the costs shall be clearly annotated. 5. Addendum to FAR Provision 52.212-2 Technical Compliance: Evaluation of this factor will assess the offeror’s understanding of the requirement and risk of unsuccessful performance of the proposed approach. 1. Sample Meal Menus for IDT and AT: Evaluation of this factor will assess the offeror's understanding of the requirements, including food service regulations, identified in the SOW. 2. Food Temperature Plan. Evaluation of this factor will assess the offeror’s understanding and approach to ensure proper temperature of food is maintained from the moment meals leave their initial heat source to consumption by the soldier. Price: Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a)(2) to determine if prices are reasonable, complete, and balanced. Base and option period pricing will be evaluated in determining low price. 6. Provisions and Clauses A. The following FAR and DFARS provisions are incorporated by reference and apply to this solicitation: 52.204-7, System for Award Management (OCT 2018) 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020) 52.212-1, Instructions to Offerors Commercial Items (SEP 2021) 52.222-22, Previous Contracts And Compliance Reports (FEB 1999) 252.204-7008, Compliance With Safeguarding Covered Defense Information Controls (OCT 2016) 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.225-7974 (Dev), Representation Regarding Business Operations with the Maduro Regime (DEVIATION 2020-O0005), (FEB 2020) 252.239-7098 (Dev), Prohibition on Contracting to Maintain or Establish a Computer Network Unless Such Network is Designed to Block Access to Certain Websites - Representation.(Deviation 2021-O0003), (APR 2021) B. The following FAR and DFARS clauses are incorporated by reference and are applicable to this solicitation and any resulting award: 52.204-13, System for Award Management Maintenance (OCT 2018) 52.204-19, Incorporation By Reference Of Representation And Certifications (DEC 2014) 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) 52.222-19 (Dev), Child Labor - Cooperation with Authorities and Remedies (DEVIATION 2020-O0019), (JUL 2020) 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts (AUG 2018) 52.232-39, Unenforceability of Unauthorized Obligations (June 2013) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 252.201-7000, Contracting Officer's Representative (DEC 1991) 252.203-7002, Requirement To Inform Employees Of Whistleblower Rights (SEP 2013) 252.204-7000, Disclosure Of Information (OCT 2016) 252.204-7003, Control Of Government Personnel Work Product (APR 1992) 252.204-7009, Limitations on the Use or Disclosure of Third-Party (OCT 2016) 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEC 2019) 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021) 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (NOV 2020) 252.225-7012, Preference For Certain Domestic Commodities (DEC 2017) 252.225-7048, Export-Controlled Items (JUN 2013) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.232-7017, Accelerating Payments to Small Business Subcontractors-- Prohibition on Fees and Consideration (APR 2020) 252.243-7001, Pricing Of Contract Modifications (DEC 1991) 252.244-7000, Subcontracts for Commercial Items (JAN 2021) D. The following FAR and DFARS provisions are incorporated by full text and apply to this solicitation and any resulting award. Full text of a provision may be accessed electronically at https://www.acquisition.gov. Supplemental information for applicable provisions is provided below. 52.204-22, Alternate Line Item Proposal (JAN 2017) 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020) – see attachment number 2 52.204-26, Covered Telecommunications Equipment or Services-Representation (OCT 2020) – see attachment number 2 52.212-3, Offeror Representations and Certifications – Commercial Items (FEB 2021) – see attachment number 2 52.217-5, Evaluation of Options (JUL 1990) 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-5, Authorized Deviations in Provisions (NOV 2020) – fill in text for paragraph (b) Defense Federal Acquisition Regulation Supplement (DFARS)(48 CFR 2) 252.203-7005, Representation Relating to Compensation of Former DOD Officials (NOV 2011) 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation (DEC 2019) – see attachment number 2 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (MAY 2021) - see attachment number 2 D. The following FAR and DFARS clauses are incorporated by full text and apply to this solicitation and any resulting award. Full text of a clause may be accessed electronically at https://www.acquisition.gov. Supplemental information for applicable clause is provided below. 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (SEP 2021) The following FAR clauses included in 52.212-5 are applicable to this acquisition: 52.203-19 (JAN 2017), 52.204-23 (JUL 2018), 52.204-25 (AUG 2020), 52.209-10 (NOV 2015), 52.233-3 (AUG 1996), 52.233-4 (OCT 2004), 52.204-10 (JUN 2020), 52.209-6 (JUN 2020), 52.219-6 (NOV 2020), 52.219-28 (SEP 2021), 52.222-3 (JUN 2003), 52.222-19 (JAN 2020), 52.222-21 (APR 2015), 52.222-26 (SEPT 2016), 52.222-36 (JUN 2020), 52.222-50 (OCT 2020), 52.223-18 (JUN 2020), 52.224-3 (JAN 2017), 52.225-13 (FEB 2021), 52.232-33 (OCT 2018), and 52.226-6 (JUN 2020). 52.217-9, Option to Extend the Term of the Contract (MAR 2000) Fill-in text for clause 52.217-9 is as follows: The Government may extend the term of this contract by written notice to the Contractor within prior to contract expiration provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. This preliminary notice does not commit the Government to an extension. If the Government exercises the option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clauses, shall not exceed 60 months. 52.252-2, Clauses Incorporated by Reference (FEB 1998) 52.252-6, Authorized Deviations in Clauses (NOV 2020) – fill in text for paragraph (b) Defense Federal Acquisition Regulation Supplement (DFARS)(48 CFR 2) 252.203-7000, Requirements Relating to Compensation of Former DOD Officials (SEP 2011) 252.232-7006, Wide Area Workflow Payment Instructions (DEC 2018) – fill in information to be provided at time of award Attachments: 1. Information Sheet 2. Representations and Certifications 3. Statement of Work